In-Demand Admin assistant Jobs in Malvern, Vic

Administration Assistant
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Part-time
- Microsoft Office
- Education
- Communication skills
6d
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
1d
Executive Assistant - Retail Operations South
Australia Post —Richmond VIC
- $108,110 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
8d
Admin Assistant - General
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
2d
Administration Assistant
Western Health —Melbourne VIC
- Part-time
- Microsoft Office
- Education
- Communication skills
6d
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
9d
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $107,681 a year
- Part-time
- Hybrid work
- Communication skills
- Employee assistance program
10d
Diabetes Education Administrative Support
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
21h
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Migration Administrative Assistant
B.Smart Migration —Melbourne VIC
- Full-time
- No experience needed
- In-person
- Communication skills
- On-the-job training
Quick Apply
8h
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
8d
Office Admin & Operations Assistant
Vasty Alpha Group —Thomastown VIC
- From $30 an hour
- Temporary
- CRM software
- ERP systems
- Microsoft Office
- Employee stock purchase plan
- Employee discount
Quick Apply
10h
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
4d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
1d
Team Assistant (Administration Assistant)
Ashurst LLP —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
1d
Administration Assistant
James An College Bayswater —Bayswater VIC
- $24 - $26 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick Apply
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
9d
Executive Assistant
Service Stream —Melbourne VIC
- Urgently hiring
- Microsoft Office
- Leadership
- Communication skills
8d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
5d
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount

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Administration Assistant

Victorian Government -
Melbourne VIC

Apply Now

Job Details

Part-time
$70,000 - $80,000 a year
6 days ago

Benefits

Salary packaging

Qualifications

Microsoft Office
Education
Working with Children Check
Communication skills
Time management

Full Job Description

Overview

Work Type: Part-time

Salary: $70,000 - $80,000

Grade: Grade not specified

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 8484

Location: Footscray Hospital
Employment Type: Part-Time (32 hours/fortnight), Ongoing
Salary: Admin Grade 2 + Superannuation + Salary Packaging

About the role:

The Administration Assistant provides comprehensive administrative support to the Surgery, Endoscopy and Anaesthesia Services (SEAS) division, ensuring the efficient day-to-day operation of the department. The role is responsible for coordinating administrative processes, maintaining accurate records, supporting clinical and non-clinical staff, and delivering high-quality administrative services to facilitate the effective functioning of the Division.

Key responsibilities:

Provide efficient, confidential administrative support to the Clinical Unit, including diary management, booking meeting rooms and venues, coordinating agendas and taking minutes at committee meetings.
Maintain and update Clinical Unit resources, including telephone contact lists, email distribution lists and procedure manuals.
Process fortnightly timesheets for Senior Medical Staff within the Clinical Unit in an accurate and timely manner.
Prepare and distribute Senior Medical Staff rosters for the Clinical Unit.
Demonstrate proficiency in Microsoft Office Suite, relevant software systems and video conferencing platforms.

About you:

Demonstrated excellent organisational and time management skills.
High level of attention to detail and accuracy.
Highly developed interpersonal and communication skills.
Strong commitment to delivering customer-focused service.
Proven ability to work both autonomously and collaboratively within a team environment.
Demonstrated initiative, with the ability to exercise discretion, maintain confidentiality, and apply sound judgement.
Advanced proficiency in Microsoft Office Suite.

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

Why join us?

Compensation and benefits

Competitive salary packages aligned with market standards.
Health and wellbeing programs, including flexible work arrangements.
Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

Access the Western Health Learning Academy (WHA) for personalised learning pathways.
Professional growth programs, including postgraduate studies and clinical education.
Mentorship and career support.

Community impact and inclusion

Make a meaningful difference in patients’ lives through compassionate care.
Join a workforce that champions diversity and inclusion.
Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

Thrive in a collaborative, compassionate and innovative team environment.
Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

If you’re passionate about compassionate care, innovation and community wellbeing, we’d love to hear from you. Simply click on the “apply” button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 31 August 2026.

Enquiries: For further information about this role, contact Cassandra Cook on 0481 420 888.

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health is committed to the psychosocial safety of all applicants and employees.

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Applications close Monday 31 August 2026 at 11.59pm

Posted

21 August 2026

Apply Now

Refine Your Search

admin assistant jobs in malvern, vic

Administration Assistant

Administration Assistant

Executive Assistant - Retail Operations South

Admin Assistant - General

Administration Assistant

Administrative Support Officer

Executive Assistant

Diabetes Education Administrative Support

Office Admin / Customer Service

Migration Administrative Assistant

Executive Assistant

Office Admin & Operations Assistant

Executive Assistant

Lead Executive Assistant

Team Assistant (Administration Assistant)

Administration Assistant

Administrator

Executive Assistant

Executive Assistant

Executive Assistant to C-Suite Executives

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