In-Demand Executive assistant Jobs in Maroubra, Nsw

Executive Assistant
Finity —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Executive Assistant
Korn Ferry —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Salesforce
- Microsoft Office
Executive Coordinator, Clerk Grade 5/6 - Parliament of NSW - Sydney
Department of Parliamentary Services —Sydney NSW
- $102,936 - $113,579 a year
- Full-time
5d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant
Corporate Travel Management —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Parental leave
- Employee assistance program
3d
Executive Assistant
Australian Financial Complaints Authority —Sydney NSW
- Full-time
- Hybrid work
- Budgeting
- AI
- Communication skills
Executive Assistant
MetLife —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
10d
Executive Assistant
HUB24 —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
- Parental leave
7d
Executive Assistant
Pax8 Global —Sydney NSW
- Full-time
- Office
- Microsoft Office
- Education
Executive Assistant (175372)
Colgate-Palmolive —Sydney NSW
- Administrative experience
- Education
- No degree
Marketing Coordinator/Executive
Qualitas Healthcare - Employees —North Sydney NSW
- Full-time
- Organisational skills
- AI
- Communication skills
Quick Apply
Executive Assistant
Minetek —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
6d
Executive Assistant to General Manager Australia
AIG Australia Limited —Sydney NSW
- Full-time
- Customer service
- Microsoft Office
- Communication skills
Quick Apply
6d
Senior Executive Support Specialist, Investments
Mercer —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
Executive Assistant
All In IT Solutions —Stanmore NSW
- Full-time
- Microsoft Office
Executive Assistant and Project Officer
NSW Department of Communities and Justice —Sydney NSW
- $116,981 - $129,492 a year
- Full-time
- Supervising experience
- Communication skills
12d
Legal Executive Assistant - Health Law
MinterEllison —Sydney NSW
- Part-time
- Microsoft Office
- Organisational skills
- AI
- Travel reimbursement
5d
Personal Assistant
NSW Family Day Care Association —Summer Hill NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
4d
Operations Manager / Executive Assistant
Stone Real Estate —Crows Nest NSW
- Sales
- Communication skills
- Time management
Executive Assistant (Corporate Services)
Soda Talent Solutions —Sydney NSW
- Contract
- Microsoft Office
- Leadership
- Time management

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Executive Assistant

Finity
Sydney NSW

Apply Now

Job Details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Salesforce
Microsoft Office
Administrative experience
Business Administration
Business
Communication skills
Analytics

Full Job Description

Role overview:

We are looking for an executive assistant to join our team.

We are looking for:

About Finity
Finity is the market-leading actuarial consulting and strategic analytics firm in Australia and New Zealand. We are proud to be the only actuarial consulting firm to have been recognised by ANZIIF as the Insurance Industry’s Professional Services Firm of the Year, with six awards in the past decade, most recently in 2023, 2024 and 2025.

Our team of over 200 experts cover a diverse range of skills including; actuarial, analytics, technology, management consulting and functional staff. We combine deep industry expertise with a unique breadth of technological capability to deliver innovative and practical advice and solutions to a broad base of over 450 clients. Alongside our more traditional offering of strategic advisory services, software products and solutions are now a core part of what we do. Over a quarter of our clients are currently using one or more of Finity’s 16 cutting-edge software products.

About the role
The role the Executive Assistant is primarily responsible for providing comprehensive support to Senior Management. In this role you will take ownership of all administrative tasks and any other duties to assist leadership with managing their client practices and firm management aspects. The role will also provide project support to one of our largest Government client teams.

Key responsibilities
The responsibilities for the Executive Assistant are as follows:

Provide high level administrative support to the managing director, including calendar and inbox management
Schedule internal and external meetings, including preparation of agendas, meeting minutes and arranging catering/visitor arrangements
Assisting managing director with preparing papers, presentations and reports
Prepare bills and complete expense reimbursements for the managing director (as required)
Organise internal and external events, including client functions, firm-wide initiatives and team events.
Organise and manage travel arrangements for managing director and other staff if required
Project coordination support for one of our largest client teams, including:
- Internal and external meeting coordination – attending internal meetings, creating meeting agendas and minutes, liaising with client to book external meetings
- Managing team resourcing and setting up accounts, projects and client contacts in the system
- Assist with preparing reports, letters and documentation for relevant projects
- Managing client billing process, in collaboration with MD and other principals on team
General office administration as and when needed.
Assist business operations teams and committees with additional projects and tasks as needed.

Qualifications, Skills and Experience

Completion of relevant studies in business administration (desired).
Minimum of 5 years’ experience in an EA / PA / secretarial or related administrative role
Experience in a professional services environment advantageous
Intermediate to advanced Microsoft office skills, including Microsoft Word, PowerPoint and Excel.
Demonstrated ability to plan, organise and prioritise work for self and team in an environment with multiple and conflicting demands
Ability to work with Salesforce and/or Certinia (or equivalent CRM/PSA system) advantageous
Proven experience in drafting and formatting complex written documents.
Strong attention to detail
Ability to work under pressure with conflicting priorities and meet tight deadlines
Exceptional communication and interpersonal skills, written and verbal.
Ability to exercise initiative and work both independently and co-operatively as required. A proactive and flexible approach to work.
Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.

Working Arrangements
Hybrid work (3 days in the office) based in The Rocks, Sydney, NSW.
Full working rights in Australia required.

Our commitment to Diversity, Equity & Inclusion
Finity is an equal opportunity employer. At Finity, we believe that Diversity and Inclusion are fundamental to who we are, our core values and how we operate. We believe in, and value, a diverse workforce where differences are respected and diversity of thought, experiences, skills, backgrounds and beliefs are brought together in a respectful and inclusive environment.

Learn More

If this sounds like the right role for you, we'd love to hear from you!

Apply Now

Refine Your Search

executive assistant jobs in maroubra, nsw

Executive Assistant

Executive Assistant

Executive Coordinator, Clerk Grade 5/6 - Parliament of NSW - Sydney

Executive Assistant - Travel & Business Operations

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant (175372)

Marketing Coordinator/Executive

Executive Assistant

Executive Assistant to General Manager Australia

Senior Executive Support Specialist, Investments

Executive Assistant

Executive Assistant and Project Officer

Legal Executive Assistant - Health Law

Personal Assistant

Operations Manager / Executive Assistant

Executive Assistant (Corporate Services)

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