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Document Controller

John Holland -
Adelaide SA

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Job Details

Apprenticeship

Qualifications

Finance
Human resources
Business Administration
Document management
Business
Document management systems

Full Job Description

The consortium of John Holland, Bouygues Construction, Arcadis Australia, Jacobs and Ventia has been selected to build South Australia's biggest-ever road infrastructure project. In partnership with the South Australian Government, this consortium forms the Torrens to Darlington (T2D) Alliance.

The Torrens to Darlington (T2D) Alliance, will deliver the final 10.5km section of the North-South Corridor, forming a continuous 78 km, non-stop, traffic light-free motorway, and contributing to a long-lasting legacy for the community and people of Adelaide.

The T2D Project involves constructing two separate tunnels – the Southern Tunnels and the Northern Tunnels connected by an open motorway, with a combined total distance of 10.5km, open to traffic in 2031. The T2D project comprises the tunnels, surface works including road and bridge construction in addition to services buildings and complex mechanical and electrical infrastructure. The T2D Alliance is committed to providing opportunities for local people, Aboriginal workers, apprentices, trainees and job seekers who are long-term unemployed and offers people an incredible opportunity to be a part of an iconic project.

The Role:

As the Document Controller you will be reporting to the Lead Document Controller, and will manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control.

The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality and the environment.

Roles and Responsibilities

Establish and implement an efficient project-related document control register, database and hard copy filing system
Implement Project Document Management System and processes.
Ensure document submissions are in accordance and compliant with the project document formats and requirements
Establish and maintain a correspondence system
Implement workflows and collate, issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
Plan and record document flow to and from all necessary parties, including client, sub-contractors and the project office
Record issues and track location of control documents and drawings
Issue letters and receipts concerning the documents in circulation
Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties
Coordinate storage and archiving of project records
Coach other Alliance employees on the records management systems, procedures and processes
Ensure the documents are managed in strict confidentiality
Perform all duties in accordance with Alliance policies, processes, systems and procedures

About you:

Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines
Experience in major project environment or equivalent industry
Minimum 3 years’ experience in document control
Knowledge of project management systems and processes

We Offer:

Your success is reflected in ours, and as an Alliance we are committed to being an employer of choice here in Adelaide. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing training and development is our priority.

Job Segment: Document Control, Electrical, Administrative, Engineering

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