In-Demand Data administrator Jobs in Parramatta, Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Accounts Payable Clerk
Mono Constructions —Rydalmere NSW
- Part-time
- Microsoft Office
- Administrative experience
- Data entry
Quick Apply
10d
Contract Administrator Projects
BMIA Broker Network —Bella Vista NSW
- $80,000 - $87,000 a year
- Full-time
- Research
- Microsoft Office
- Finance
Quick Apply
Data Entry Administrator
Healius Corp. —North Ryde NSW
- Full-time
- Laboratory
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
Project Administrator [Pristine P&P Pty Ltd]
Pristine P&P Pty Ltd —Haymarket NSW
- $75,000 - $85,000 a year
- Full-time
- ERP systems
- Microsoft Office
- Master's degree
Quick Apply
Administrator, Registry Operations
Link Group —Parramatta NSW
- Weekend availability
- Organisational skills
- Leadership
- Communication skills
3d
Systems Administrator
mCare Digital —Mascot NSW
- $75,000 - $85,000 a year
- Full-time
- CRM software
- Management
- Software troubleshooting
Quick Apply
8d
Accounts & Procurement Administrator
CareWell Health —Botany NSW
- $60,000 - $79,000 a year
- Full-time
- In-person
Quick Apply
Payroll Administrator
Blacktown City Council —Blacktown NSW
- From $1,566.66 a week
- Full-time
1d
Medical Receptionist/ Administration Officer
Specialist Medical Services Group / Earlwood Medical Centre —Earlwood NSW
- $30 - $36 an hour
- Part-time
- Clinic
- Organisational skills
- In-person
Quick Apply
3d
IT Support Administrator
Southern Star Research —North Sydney NSW
- Part-time
- Hybrid work
- Azure
- Microsoft Outlook
- Management
Quick Apply
Network Development Coordinator
Inchcape —Norwest NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Course Administrator
Family Planning Australia —Newington NSW
- Full-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Annual leave
- Parental leave
Quick Apply
1d
Administrator & Delivery Driver All Rounder - New South Wales 2136
Ezychargers Pty Ltd —Strathfield South NSW
- $62,400 - $66,500 a year
- Full-time
- Administrative experience
- Data entry
- Computer skills
- Relocation assistance
Quick Apply
Junior Office Administrator
Quality Care and Support Services Pty Ltd —Bass Hill NSW
- $27 - $30 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
10d
System Administrator 2 - Sydney, Australia
M.C. Dean, Inc —Sydney NSW
- Weekend availability
- Senior Secondary Certificate of Education
- Bachelor's degree
- Associate degree
- Tuition reimbursement
Service Administrator
Toyota Material Handling Australia —Moorebank NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Parental leave
- Employee assistance program
1d
Asset Administrator
Interflow —Girraween NSW
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- On-the-job training
- Parental leave
CRM Systems Administrator
Australian Catholic University —North Sydney NSW
- $105,212 - $113,823 a year
- Full-time
- Hybrid work
- University
10d
Administration Assistant/Receptionist
Vetti —Sydney NSW
- $70,000 - $85,000 a year
- Full-time
- Customer service
- Office
- Administrative experience
Quick Apply

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

data administrator jobs in parramatta, nsw

Service Coordinator & Administration Assistant (HVAC)

Accounts Payable Clerk

Contract Administrator Projects

Data Entry Administrator

Project Administrator [Pristine P&P Pty Ltd]

Administrator, Registry Operations

Systems Administrator

Accounts & Procurement Administrator

Payroll Administrator

Medical Receptionist/ Administration Officer

IT Support Administrator

Network Development Coordinator

Course Administrator

Administrator & Delivery Driver All Rounder - New South Wales 2136

Junior Office Administrator

System Administrator 2 - Sydney, Australia

Service Administrator

Asset Administrator

CRM Systems Administrator

Administration Assistant/Receptionist

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