In-Demand Conference & events coordinator Jobs

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Conference & Events Coordinator

AccorHotel -
Darwin NT

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Word
Hospitality
Microsoft Excel
Microsoft Outlook
RSA
Microsoft Office
Communication skills
Hotel experience
Time management

Full Job Description

Company Description

Novotel, Mercure & ibis Darwin Airport are conveniently located just steps from Darwin Airport and only a short 15‑minute drive from the vibrant Darwin CBD, offering an ideal location for both business and leisure travellers.

Be part of this exciting journey…

Airport Development Group (ADG) has invested $25 million to transform the properties into a truly world‑class destination. This major redevelopment includes a range of significant upgrades designed to enhance the overall guest experience.

The newly landscaped tropical gardens create a serene and welcoming atmosphere, providing the perfect base from which to explore the iconic attractions and natural beauty of the Top End.

Take the opportunity to become a Heartist, and let your heart guide you in a world where life beats faster.

Job Description

Coordinate all aspects of conferences and events from confirmation through to post-event follow-up
Prepare and manage conference proposals, event orders, and client communications
Assist in developing quotations covering venue, catering, and accommodation requirements
Liaise with internal departments to ensure seamless delivery of events
Provide on-site event coordination to ensure smooth execution and guest satisfaction
Support banquet operations as required during events
Conduct and coordinate site inspections and familiarisation visits for clients
Prepare conference materials including menus, signage, and event collateral
Maintain accurate client databases and conference records
Attend and contribute to Banquet Event Order meetings and sales meetings
Ensure all conference areas, equipment, and materials are clean, functional, and well-maintained
Coordinate closely with the Banquet Manager and maintenance team to meet operational needs
Deliver exceptional guest service aligned with Accor’s Heartist culture
Act as an ambassador for Accor, promoting services, facilities, and brand values
Maintain RSA certification and adhere to responsible service standards
Follow all workplace health, safety, and environmental procedures, including ALLSafe standards
Ensure compliance with company policies, confidentiality requirements, and operational procedures
Support a positive, inclusive, and collaborative team environment

Qualifications

1–2 years’ experience in Conferences & Events or Hospitality
Previous experience in event coordination or client service preferred
Strong organisational and time management skills
Excellent communication and interpersonal skills
Ability to multitask and work in a fast-paced environment
High attention to detail and problem-solving skills
Ability to build and maintain client relationships
Proficient in Microsoft Office (Word, Excel, Outlook)
Knowledge of hotel systems (advantageous)
Flexible availability, including weekends if required
Professional presentation and positive attitude
Passion for customer service and delivering exceptional guest experiences

Additional Information

What's in it for you

ALL Heartist Program – Enjoy exclusive discounts on accommodation and food & beverage at Accor properties worldwide.
Family & Friends Discounts – Share the benefits of your career with your loved ones, offering them discounts on accommodation, services, and events.
Accor Live Limitless (ALL) Loyalty Program – Earn status and reward points with every stay, unlocking more benefits and experiences.
Learn Your Way – Access leading training platforms like Accor Academy and Typsy to advance your career and skills.

Quick Apply

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