In-Demand Functions coordinator Jobs in Windsor, Vic

Operations & Accounts Coordinator – Part-Time
High Vision Renovation —Preston VIC
- $61,888.42 - $103,624.71 a year
- Part-time
- Management
- Administrative experience
- Computer skills
Quick Apply
11d
Customer Service Coordinator- Allied Health & Wellness Services
Regis Aged Care —Mill Park VIC
- Overtime
- Management
- Customer service
- Microsoft Office
- Health insurance
- Annual leave
Administration Assistant - 12 month fixed term contract
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Program and Course Coordinator - Hybrid
Victorian Chamber of Commerce and Industry —Melbourne VIC
- Full-time
- Hybrid work
- CRM software
- Management
- Organisational skills
3d
Functions Coordinator
Compass Group Australia —Mentone VIC
- $31.31 an hour
- Full-time
- Leadership
- Communication skills
Party Coordinator
Flip Out Box Hill —Box Hill South VIC
- $26 - $42 an hour
- Weekend availability
- Customer service
- Supervising experience
- Organisational skills
- Employee discount
Quick Apply
2d
Housekeeping Office Coordinator
Marriott International, Inc —Melbourne VIC
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee assistance program
Client Care Coordinator - Hawthorn East
Neurosensory —Hawthorn VIC
- Administrative experience
- Clinic
- Computer skills
- Parental leave
- Employee assistance program
Senior Coordinator, Student Outcomes Resourcing
Deakin University —Burwood VIC
- $123,554 - $141,459 a year
- Full-time
- Hybrid work
- University
- Parental leave
3d
Cluster Group Reservations Agent
Marriott International, Inc —Southbank VIC
- Full-time
- CRM software
- Hospitality
- Microsoft Office
- Annual leave
- Employee assistance program
10d
Talent Coordinator
Link Group —Docklands VIC
- No experience needed
- Administrative experience
- Human resources
5d
Information Coordinator
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Experience working with children
- Recruiting
Information Coordinator
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Experience working with children
- Recruiting
Administration Officer
Maurice Blackburn —Melbourne VIC
- Contract
- Hybrid work
- Administrative experience
- Organisational skills
- In-person
- Parental leave
- Life insurance
14d
Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
12d
Project Coordinator
RMIT University —Melbourne VIC
- Full-time
- Doctoral degree
- Microsoft Office
- Administrative experience
11d
Learning Support Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
9d
Senior Policy Officer – Dhelk Dja Koori Caucus Secretariat
The Victorian Aboriginal Child Care Agency (VACCA) —Preston VIC
- $115,337 - $120,440 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Parental leave
10d
Client Services Coordinator
Gallagher Bassett —Melbourne VIC
- CRM software
- Microsoft Excel
- Salesforce
- Health insurance
- Work from home
1d
Business Support Coordinator
Chiesi Farmaceutici —Melbourne VIC
- Temporary
- Research
- Microsoft Office
- Administrative experience
2d

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Operations & Accounts Coordinator – Part-Time

High Vision Renovation
Preston VIC

Quick Apply

Job Details

Part-time
$61,888.42 - $103,624.71 a year
11 days ago

Qualifications

Accounts receivable
Management
Renovation
Accounts payable
Administrative experience
Computer skills
Construction experience
Office experience

Full Job Description

About High Vision Renovations

High Vision Renovations is a growing renovation and construction business committed to delivering high-quality projects and an excellent experience for our clients.

As the business continues to grow, we are looking for an organised and dependable Operations & Accounts Coordinator to become our first central operations hire. This is a key role supporting the Director and creating the administrative, financial and project systems needed to keep the business running smoothly.

About the Role

This is a hands-on position covering central operations, accounts administration, bookkeeping and Buildertrend project maintenance.

You will coordinate the day-to-day administrative functions of the business, keep financial and project information up to date, and help ensure that suppliers, subcontractors, clients and internal projects are managed efficiently.

The position is initially part-time, with two possible working arrangements:

Three full days per week; or
Five half days per week.

We are open to discussing which arrangement works best for the successful candidate and the business.

Key ResponsibilitiesAccounts and Bookkeeping

Manage day-to-day bookkeeping and accounts administration.
Process supplier invoices and reconcile transactions.
Manage accounts payable and support accounts receivable.
Prepare and issue customer invoices, progress claims and payment requests.
Monitor outstanding invoices and follow up overdue accounts professionally.
Maintain accurate financial records and supporting documentation.
Assist with bank and credit card reconciliations.
Work with the external accountant or bookkeeper when required.
Help prepare financial information and reports for management.

Buildertrend and Project Administration

Create and maintain projects in Buildertrend.
Keep project details, budgets, documents and schedules accurate and current.
Enter and manage purchase orders.
Assist with project invoicing, progress claims and variations.
Upload and organise supplier quotes, invoices, contracts and project documents.
Track purchase orders, commitments and project costs.
Support the Director and project team with administrative follow-ups.
Help ensure every project follows a consistent administrative process from commencement through to completion.

Central Operations

Coordinate the day-to-day administrative operations of the business.
Maintain organised digital files, templates, registers and business records.
Assist with supplier and subcontractor onboarding and documentation.
Monitor important deadlines, approvals and outstanding actions.
Improve administrative workflows and introduce practical, repeatable processes.
Act as a central point of coordination between the Director, clients, suppliers, subcontractors and project teams.
Provide general administrative and operational support as required.

About You

You are highly organised, reliable and comfortable taking ownership of important administrative and financial tasks. You enjoy bringing structure to a growing business and can confidently manage several priorities without losing attention to detail.

You will ideally have:

Previous experience in bookkeeping, accounts administration, office coordination or business operations.
Experience with accounts payable, accounts receivable, invoicing and reconciliations.
Strong attention to detail and a high level of accuracy.
Excellent organisational and time-management skills.
Confidence communicating with clients, suppliers and subcontractors.
The ability to work independently and follow tasks through to completion.
Strong computer skills and confidence learning new systems.
A professional, practical and solutions-focused approach.
Experience in the building, construction or renovation industry, which would be highly regarded.
Experience using Buildertrend, which would be an advantage but is not essential.

Why Join High Vision Renovations?

Become the first central operations hire in a growing business.
Work closely with the Director and have a meaningful impact on how the business operates.
Take ownership of a varied role spanning operations, accounts and project administration.
Help develop systems and processes that will support the company’s future growth.
Enjoy a flexible part-time schedule.
Have the opportunity for the role to grow as the business expands.

How to Apply

Please submit your résumé and a brief cover letter outlining:

Your experience in accounts, bookkeeping and operations.
Any experience you have in the building or construction industry.
Your familiarity with Buildertrend or similar project management software.
Whether you prefer three full days per week or five half days per week.
Your availability to commence.

High Vision Renovations welcomes applications from candidates who take pride in their work and want to play an important part in building a well-organised, successful renovation business.

Pay: $61,888.42 – $103,624.71 per year

Work Location: In person

Quick Apply

Refine Your Search

functions coordinator jobs in windsor, vic

Operations & Accounts Coordinator – Part-Time

Customer Service Coordinator- Allied Health & Wellness Services

Administration Assistant - 12 month fixed term contract

Program and Course Coordinator - Hybrid

Functions Coordinator

Party Coordinator

Housekeeping Office Coordinator

Client Care Coordinator - Hawthorn East

Senior Coordinator, Student Outcomes Resourcing

Cluster Group Reservations Agent

Talent Coordinator

Information Coordinator

Information Coordinator

Administration Officer

Administration Co-Ordinator

Project Coordinator

Learning Support Officer

Senior Policy Officer – Dhelk Dja Koori Caucus Secretariat

Client Services Coordinator

Business Support Coordinator

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