In-Demand Executive administrator Jobs in Sydney Nsw

Office and Employee Experience Administrator
Moët Hennessy —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management
14d
Senior Administrator
Sydney Trains —Haymarket NSW
- $107,976 - $124,389 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
1d
Sales Administrator (Clinical Diagnostics)
Randox Laboratories —Sydney NSW
- $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Contracts Administrator
IREN —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
IT Server Administrator
Tetra Tech —Sydney NSW
- Azure
- Management
- Computer Science
- Employee stock purchase plan
- Parental leave
Executive Assistant to Managing Director
Kandeal Projects —Parramatta NSW
- $65,000 - $80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
Office & Operations Administrator (12 months contract)
La Prairie Group —Blenheim Road NSW
- Temporary
- Office
- Microsoft Office
- Administrative experience
Company Secretariat & EA Board Administrator
Metcash —Macquarie Park NSW
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Contract Administrator
Genus Infrastructure —Sydney NSW
- $140,000 - $170,000 a year
- Full-time
- Administrative experience
- Organisational skills
- Construction experience
Executive Administrator - Marketing and Supply Chain (174580)
Colgate-Palmolive —Sydney NSW
- Administrative experience
- Education
- Bachelor's degree
Office Administrator & Personal Assistant
STC Lawyers and Associates —Burwood NSW
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
5d
Practice Administrator (Legal Secretary) - Environment & Planning
Clayton Utz —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Gym membership
Account Specialist
HotSchedules Corporate —Bondi Junction NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant (Corporate Services)
Soda Talent Solutions —Sydney NSW
- Contract
- Microsoft Office
- Leadership
- Time management
Customer Success Manager
Autodesk —North Sydney NSW
- Full-time
- Management
- Sales
- Construction experience
4d
Personal Assistant, Wholesale Capital & Fund Management
Mirvac —Sydney NSW
- Microsoft Excel
- Microsoft Office
- Administrative experience
6d
Commercial and Cost Control Lead
NEXTDC —Sydney NSW
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
Corporate Services Partner
Civeo —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
Executive Contract Manager
BIC Consolidated —Sydney NSW
- $95,000 - $105,000 a year
- Full-time
- No degree
- Cleaning
- Computer skills
Quick Apply

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executive administrator jobs near sydney nsw

Office and Employee Experience Administrator

Moët Hennessy -
Sydney NSW

Apply Now

Job Details

Permanent | Full-time
14 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Management
SAP
Microsoft Office
Administrative experience
Human resources
Organisational skills
Budgeting
Communication skills
Office experience

Full Job Description

Position

The Opportunity.......

At Moët Hennessy, We Don't Just Create Exceptional Experiences – We Live Them.

For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it's your turn. Imagine a career fueled by passion and creativity, where you redefine what's possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

We are excited to announce the opening for an Office and Employee Experience Administrator , reporting to the Human Resources Director. As the Office Administrator, you will serve as the operational backbone of the Moët Hennessy Australia Head Office, located in Sydney, ensuring the smooth and effective running of all office administration, facilities, and external stakeholder coordination. Working closely with the Executive Assistant, you will be responsible for office operations and facility management, procurement and expense control, reception and administrative support, HR event logistics, industry association and external relations management, as well as coordinating local employee engagement events. By delivering a professional, safe, and culturally appropriate work environment, you will play a pivotal role in upholding the standards of Moët Hennessy and the LVMH Group and enabling the team to perform at its best.

Job responsibilities

How you will contribute…

Office Operations & Management

Manage day-to-day office operations, ensuring a safe, clean, well-maintained, and brand-appropriate work environment
Serve as primary liaison with the landlord and building management on lease matters, repairs, renovations, and facility issues, with guidance from the Executive Assistant coordinate office maintenance, cleaning services, and vendor management
Plan and execute fire drills; ensure compliance with local fire safety regulations and workplace safety requirements
Maintain and manage a clean and tidy office environment daily
Manage and stock the Sydney office bar; ensuring adherence to the Bar Guidelines.

Procurement & Expense Management

Source and manage procurement of office supplies, equipment, stationery, and kitchen supplies; monitor inventory levels and replenish stock proactively
Review supply arrangements to ensure quality materials at optimal cost, in line with company procurement standards
Work alongside the Financial Planning Analyst in ensuring office operations expenses are costed correctly and remain within budget.
Ensure timely and accurate processing of invoices related to rent, utilities, couriers, office services and other relevant suppliers

Administrative & Reception Support

Act as a primary point of contact for the office, greet visitors, manage communications and inquiries.
Coordinate visitor logistics (registration and access, meeting rooms, equipment, hospitality).
Handle mail, deliveries, and courier bookings.
Manage company email correspondence.
Support the Executive Assistant with the administration and coordination of the annual business conference.
Support the Executive Assistant with admin support for the Executive Committee members on an adhoc basis as needed, including off-sites, events and presentations
Maintain internal contact lists, office calendar, and shared information systems, by working with IT, HR and various departments to maintain the MHANZ intranet
Support the Managing Director when the Executive Assistant is on leave

Employee Administration & Event Support

Collaborate with HR to plan and execute employee events (kick-offs, celebrations, team-building, internal communications and training)
Act as a key member of the Culture Club, supporting the leads in planning and execution of events
Manage operational and administrative aspects of employee onboarding and offboarding to support the business
Support HR administrative tasks (process recurring invoices, recognition and benefits programs logistics, internal communication, locker and access pass allocation).
Prepare and update HR and office-related reports as required.
Support the HR team with administrative tasks related to the employee lifecycle and engagement
Support the Executive Assistant in coordinating monthly and adhoc townhalls and brand immersions

Industry Association & External Relations Management

Serve as primary contact for industry associations
Manage memberships, event registrations, and correspondence.
Coordinate company participation in association events and CSR initiatives.
Track industry activities to support corporate visibility and stakeholder relationships

Profile

We are looking for unique and amazing talent. Join us if you have…

Education

Preferred qualifications include tertiary education in business administration or equivalent experience

Professional Experience

3-5 years in office administration, or facilities coordination.
Experience in a multinational environment; luxury, FMCG, or consumer goods sectors a plus.
Familiarity with industry association management or external stakeholder coordination is an advantage.
Knowledge of local workplace compliance in Australia beneficial

Technical Skills

Proficiency in Microsoft Office (Excel for budgeting/reporting, PowerPoint).Budget and expense management capabilities.
Working knowledge of Concur SAP is a plus.

Personal & Interpersonal Skills

Strong organizational skills; ability to manage multiple priorities and meet deadlines.
Exceptional communication, networking, and interpersonal skills.
Professional external-facing presence and confidence.
Service-oriented, proactive, and solutions-focused.
High discretion and integrity with confidential information.
Composed under pressure; with a logical approach to decision making and solution-oriented mindset when dealing with issues .

Additional information

When you join Moët Hennessy…

You embark on a career journey with the leaders of luxury wines, champagnes, and spirits, within the prestigious LVMH Group.
You enter a world of possibility where career development opportunities across our 5 global regions and within the entire LVMH Group are unmatched.
You join a passionate workforce within our internationally diverse and inclusive teams, exploring the rich heritage of our Maisons and shaping the next chapter of our story
You discover our essential relationship with our terroirs and the soils that define our products. Through our Living Soils Living Together program, we are committed to regenerating soils, reducing climate impact, and empowering communities for a sustainable future.
You will share in our passion for hosting, the art of living, and creating products that celebrate life’s most memorable milestones, always experienced through responsible tasting.

Ready for a world of possibilities? Discover Moët Hennessy today!

Crafting Dreams Starts With Yours

At LVMH, people make the difference in the art of crafting dreams.
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community.
Join us at LVMH, where your talent is at the heart of our collective successes.

Apply Now

Refine Your Search

executive administrator jobs in sydney nsw

Office and Employee Experience Administrator

Senior Administrator

Sales Administrator (Clinical Diagnostics)

Executive Assistant & Office Coordinator

Contracts Administrator

IT Server Administrator

Executive Assistant to Managing Director

Office & Operations Administrator (12 months contract)

Company Secretariat & EA Board Administrator

Contract Administrator

Executive Administrator - Marketing and Supply Chain (174580)

Office Administrator & Personal Assistant

Practice Administrator (Legal Secretary) - Environment & Planning

Account Specialist

Executive Assistant (Corporate Services)

Customer Success Manager

Personal Assistant, Wholesale Capital & Fund Management

Commercial and Cost Control Lead

Corporate Services Partner

Executive Contract Manager

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