SC1
Demonstrated capacity to work both autonomously and in a team to support administration processes across Burwood East Primary School.
SC2
Demonstrated capacity to display the school¿s values and prioritise warmly greeting all visitors to create a positive first impression, promote the school in a professional and welcoming manner, and ensure that every visitor feels valued, acknowledged, and genuinely welcomed during this rebuilding phase.
SC3
Demonstrated highly developed organisational and time-management skills, including the ability to prioritise competing demands, manage workflows and meet deadlines.
SC4
Demonstrated experience and proficiency in CASES21, Compass and Department of Education administrative processes, with strong computer skills including Microsoft Office and Google Workspace applications.
SC5
Demonstrated highly developed interpersonal, written and verbal communication skills, including the ability to build positive relationships with students, families, staff and external stakeholders.
SC6
Demonstrated ability to develop, implement and improve administrative systems, processes and procedures to support efficient and effective school operations.
Attendance requirement for this position
The Administration Office Manager, under the instruction of the Business Manager and School Leadership, is responsible for the coordination and day-to-day management of administrative services within Burwood East Primary School.
Working closely with the Business Manager and the Leadership Team, the Administration Office Manager ensures the efficient operation of administration functions, the delivery of high-quality customer service, and compliance with Department of Education policies, procedures and legislative requirements.
The role oversees office systems and processes and contributes to the effective operation of the school through strong organisational, communication and people management skills.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
KEY RESPONSIBILITES
- Be the welcoming face of Burwood East Primary School at reception
- Manage enrolment enquiries via the Insight platform, phone, email and in person
- Manage student admissions, transfer and exit processes.
- Manage International Student enrolments in accordance with Department of Education policy and guidelines
- Coordinate and schedule school tours with relevant staff
- Oversee and perform reception duties and Provide First Aid.
- Coordinate the administration duties at Burwood East Primary School.
- Provide guidance and support to staff to ensure consistent and effective service delivery.
- In consultation with the Business Manager and the Leadership Team, develop implement and review administrative procedures and systems to improve efficiency and effectiveness and determine and manage work priorities.
- Monitor administrative workflows and ensure deadlines and timelines are met.
- Manage OH&S and Child Safe documentation and inductions for school visitors, volunteers and others at the direction of the Business Manager.
- Promote a collaborative, professional and customer-focused culture within the school.
- Escalate operational issues and concerns to the Business Manager and Leadership Team as required.
- Ensure consistency of administrative practices.
- Manage office communications, correspondence and administrative procedures.
- Coordinate office purchasing, stock control, first aid supplies, receiving and distribution processes.
- Assist with emergency management and operational procedures as directed.
- Ensure the accurate maintenance of student records in accordance with Department of Education requirements and privacy legislation.
- Ensure the integrity, confidentiality and security of student information and records.
- Maintain, enter and retrieve data using CASES21, Compass and other approved Department systems.
- Provide support in delivering a high standard of customer service to students, families, staff and visitors.
- Support communication processes including Compass, producing the fortnightly school newsletter and parent communications.
- Maintain positive working relationships with staff, students, families and external stakeholders.
- Ensure confidential and sensitive information is handled appropriately.
- Maintain knowledge of relevant Department policies and communicate updates to administration staff.
- In consultation with the Business Manager and Leadership Team support continuous improvement initiatives and administrative process reviews.
- Participate in and promote professional learning and development opportunities.
- Model professionalism, integrity, accountability and ethical practice.
- Contribute positively to the culture and strategic direction of the school.
- Undertake other duties as directed by the principal, consistent with the classification level of the position
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Please apply both online (ROL) and send your application to Darren McDonald - Principal Burwood East Primary School via email: [email protected]
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Burwood East Primary School has a long and proven history in education. For over one and a half centuries, the school has provided a caring learning environment for the children of the area. Established in 1861, Burwood East Primary School is one of Victoria's oldest schools, located in Melbourne's eastern suburbs, approximately 20 kilometres from the city centre. The school currently has a population of 475 students. The school comprises of a main building incorporating twelve classrooms, multimedia space and an administration centre. During 2023 a new $9million building was constructed which includes new classrooms and a combined STEM and Visual Arts learning space. As part of the works our hall was remodeled to create a music room and flexible general use area which can facilitate breakfast club, fundraising activities, OSHC, PE classes in inclement weather and many other activities and events throughout the year. Connecting the new building to our remodeled hall is an outdoor covered learning space with a synthetic turf basketball court, tiered seating, and a large LED screen. In addition to the main buildings, there are also two freestanding classrooms that have been converted into a Club Hub and Bands Room and four double portable classrooms. External facilities include three separate adventure playgrounds with shade cloth sun protection, basketball courts and an oval with a cricket pitch and soccer nets. With a strong emphasis on environmental issues and sustainability Australian native plants and many mature trees, provide shade to assist sun protection and our chicken run with wheelchair accessible path ensures all students can be involved in ways both big and small. Burwood East Primary School places great emphasis upon establishing solid foundations for the future through a supportive environment promoting positive self-esteem and self-confidence. Students are encouraged to maximize their potential in all areas of the curriculum.
