In-Demand Team administrator Jobs in Subiaco, Wa

Clinical Administrator
Headway Psychology —Shenton Park WA
- $33 - $40 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Accounts Administrator
Next Health —Osborne Park WA
- Full-time
- Customer service
- Administrative experience
- Leadership
- Parental leave
- Gym membership
Quick Apply
2d
Branch Administrator
Terex Corporation —Perth WA
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Opportunities for advancement
Administrator
Altius Group —Subiaco WA
- Full-time
- Administrative experience
- Business Administration
- Business
Quick Apply
Project Administrator (Scheduler)
Perina Group —Osborne Park WA
- $70,000 - $90,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Travel reimbursement
- Employee discount
Quick Apply
Contracts Administrator
O'Connor Contracting —Kenwick WA
- $70,000 - $90,000 a year
- Full-time
- Microsoft Office
- Organisational skills
- Construction
Quick Apply
9d
Plant Administrator
Terra Mining —Perth WA
- Urgently hiring
- ERP systems
- Office
- Microsoft Office
- Gym membership
Quick Apply
Office Administrator
Teravin Tools Pty Ltd —Balcatta WA
- $55,000 - $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant
MEI Group Pty Ltd —Canning Vale WA
- $75,000 - $90,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Senior Contract Administrator
Hassell Services —Perth WA
- Full-time
- Hybrid work
- Research
- Microsoft Office
- Analysis skills
- Parental leave
Quick Apply
Service Administrator - Team Lead
Liebherr-Australia Pty. Ltd. —Perth WA
- Full-time
- Heavy equipment operation
- Administrative experience
- Business Administration
- Health insurance
6d
Branch Administrator
Vertiv —Perth WA
- Management
- Microsoft Office
- Administrative experience
Personal Assistant
Carlin Team —Palmyra WA
- $53,683.55 - $100,274.76 a year
- Urgently hiring
- CRM software
- Sales
- In-person
Quick Apply
1d
Senior Team Administrator
URBIS —Perth WA
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Resourcing Partner
Rogers Resourcing —Wangara WA
- Weekend availability
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick Apply
Mobilisation Coordinator / Project Administrator
Knight Piesold Consulting —Perth WA
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Gym membership
- Referral program
2h
Administrator Site
Barminco —Perth WA
- Full-time
- Microsoft Word
- Microsoft Excel
- Maintenance
- Employee discount
1d
Contract Administrator
OSE Riggers —Wangara WA
- $80,000 - $180,000 a year
- Full-time
- Construction
- In-person
- Communication skills
Quick Apply
9d
Site Administrator
Monadelphous —Perth WA
- Customer service
- Microsoft Office
- Administrative experience
12d
Site Manager
ABN Group —Perth WA
- Full-time
- Construction
- Leadership
- Communication skills
- Health insurance
- Annual leave

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Clinical Administrator

Headway Psychology
Shenton Park WA

Quick Apply

Job Details

Part-time | Full-time
$33 - $40 an hour

Qualifications

Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Medical billing
SharePoint
Communication skills
Time management

Full Job Description

Headway

At Headway, our vision is to create positive and lasting change in the lives of our clients. We’re an established psychology and wellbeing practice providing integrated support across psychology, dietetics, and exercise physiology.

As a values-driven organisation, we place strong importance on professionalism, collaboration, high-quality systems, and continuous improvement. Our team is made up of people who genuinely care about the work they do and the experience we create for both clients and colleagues.

As our practice continues to grow, we are looking for capable and proactive Clinical Administrators to join our team. We have multiple opportunities available across our administration team and are open to both part-time and full-time applicants, with positions ranging from approximately 3–5 days per week.

About the Role

This is a varied and fast-paced role supporting the day-to-day operations of our Shenton Park and Subiaco clinics. The position combines client-facing administration with broader operational and practice support responsibilities.

We are looking for someone who enjoys both people-focused work and the operational side of running a high-performing healthcare practice - someone who takes pride in organisation, accuracy, accountability, and creating efficient systems and processes.

The successful candidate will be confident managing competing priorities, maintaining professionalism under pressure, and contributing positively within a collaborative team environment.

Key Responsibilities

Provide professional front-of-house support, including answering calls, responding to emails, and coordinating client appointments
Process client payments, Medicare claims, and administrative documentation accurately and efficiently
Support billing, invoicing, reconciliation, and administrative financial processes with a high level of attention to detail
Maintain accurate records and data across Zanda (formerly Power Diary), SharePoint, and Microsoft Office systems
Assist with operational administration, reporting support, and coordination of day-to-day administrative processes
Work collaboratively with the Lead Clinical Administrator and Practice Manager to support and improve administrative systems and processes
Contribute to maintaining a calm, professional, and welcoming environment for clients and staff
Support the smooth day-to-day functioning of a busy multidisciplinary practice

About You

You are organised, dependable, and detail-oriented, with the ability to balance empathy and professionalism alongside strong operational capability.

You thrive in a structured, fast-paced environment and take pride in producing accurate, high-quality work. You are proactive, accountable, and collaborative in your approach.

You follow through on tasks, communicate proactively, and take pride in maintaining high standards of work.

You will bring:

Previous administration experience (medical, allied health, or mental health experience highly regarded)
Experience managing healthcare billing processes, including invoicing, Medicare claiming, payment reconciliation, and outstanding accounts highly regarded
Strong organisational and time management skills, with the ability to manage competing priorities effectively
Excellent attention to detail and confidence working with administrative and financial processes
Intermediate Microsoft Office skills, particularly Outlook, Excel, and SharePoint
Experience using practice management or medical software (Zanda/Power Diary advantageous)
Sound knowledge of Medicare billing, claims, and processing
Clear, warm, and professional communication skills
The ability to work independently and collaboratively while demonstrating initiative and accountability
Confidence working within a busy and evolving environment, while maintaining a positive and solution-focused approach
A collaborative approach and genuine commitment to client care and quality service delivery

Work Environment

Our main office is located in the heritage-listed Victoria House in Shenton Park, with a second clinic on Rokeby Road in Subiaco. Both offices are thoughtfully designed to provide calm, welcoming, and professional spaces for clients and staff, with convenient access to cafés, green spaces, and public transport.

Why Join Headway?

Join a values-driven multidisciplinary practice committed to high-quality care and continuous improvement
Be part of a collaborative team that genuinely values professionalism, accountability, and supportive working relationships
Gain exposure to a broad and varied role combining healthcare administration with operational practice support
Develop your skills within a growing practice, with opportunities for professional growth and increased responsibility over time
Receive structured onboarding, ongoing support, and exposure to well-developed systems and processes
Work in calm, thoughtfully designed clinic spaces across Shenton Park and Subiaco
Competitive salary aligned with experience, capability, and level of responsibility

How to Apply

Apply through the link with your resume and a short cover letter outlining your interest in the role.

For queries, contact Charlotte Walker – Practice Manager at [email protected]

Pay: $33.00 – $40.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

team administrator jobs in subiaco, wa

Clinical Administrator

Accounts Administrator

Branch Administrator

Administrator

Project Administrator (Scheduler)

Contracts Administrator

Plant Administrator

Office Administrator

Executive Assistant

Senior Contract Administrator

Service Administrator - Team Lead

Branch Administrator

Personal Assistant

Senior Team Administrator

Resourcing Partner

Mobilisation Coordinator / Project Administrator

Administrator Site

Contract Administrator

Site Administrator

Site Manager

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