In-Demand Administrative coordinator Jobs in Prahran, Vic

Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
6d
Team Coordinator- Disney Destinations International
Walt Disney World Resort —Richmond VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Service Coordinator -NDIS Provider
Provider Service Pty Ltd —Sunshine VIC
- $51,856.45 - $70,000.00 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick Apply
4d
Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time
Greystar —South Melbourne VIC
- Full-time
- Hospitality
- Customer service
- Microsoft Office
3d
Business Coordinator/Administrator
SPIE —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
5d
Casual Recruitment Coordinator
Dyson Group —Bundoora VIC
- Monday to Friday
- Remote
- Administrative experience
- Recruiting
- Organisational skills
- Work from home
Quick Apply
Administration Officer
Maurice Blackburn —Melbourne VIC
- Contract
- Hybrid work
- Administrative experience
- Organisational skills
- In-person
- Parental leave
- Life insurance
9d
Project Administrator
HERMESVILLA PTY LTD —Boronia VIC
- $78,000.00 - $102,758.12 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
People and Learning Coordinator
Victorian Government —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Employee assistance program
7d
Coordinator, Program Support
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- SharePoint
- Annual leave
- Employee assistance program
2d
Grants and Donations Coordinator
Alinta Energy —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- SharePoint
- Employee assistance program
Front Office Reception/Patient Coordinator
Dental Boutique —Melbourne VIC
- Full-time
- Hospitality
- Microsoft Excel
- Customer service
Quick Apply
Medical Coordinator (Administration) - Defence Force Recruiting
Sonic HealthPlus —Melbourne VIC
- CPR Certification
- Customer service
- Administrative experience
- Employee assistance program
- Gym membership
Business Support Coordinator (12-month Fixed Term Contract)
Miele —Hawthorn East VIC
- Full-time
- Hybrid work
- CRM software
- Customer service
- ERP systems
- Employee assistance program
- Employee discount
Executive Coordinator, HealthShare
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Recruiting
11d
Administration Assistant
National Gallery of Victoria —Melbourne VIC
- $72,189 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
12d
Rostering & Administration Coordinator
ISS —Melbourne VIC
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Free parking
Workplace Exp Coordinator
CBRE —Melbourne VIC
- Full-time
- Organisational skills
- AI
Smile Squad Engagement & Program Coordinator
healthAbility —Melbourne VIC
- $90,000 - $96,000 a year
- Full-time
- Administrative experience
- No degree
- Communication skills
5d
Assessment and Referral Court List Coordinator Registrar
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Organisational skills
- Leadership
13d

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Administration Co-Ordinator

Aeralife -
Northcote VIC

Apply Now

Job Details

Full-time
6 days ago

Benefits

Employee rewards program
Employee assistance program
Employee discount
Referral program
Salary packaging
Insurance services

Qualifications

Customer service
Microsoft Office
Administrative experience
Organisational skills
Front desk
Communication skills
Time management
Office experience

Full Job Description

Aeralife Northcote | Northcote, Melbourne VIC

Coordinate our workforce. Support operational excellence. Make a meaningful difference every day.

Aeralife Northcote is seeking an experienced and highly organised Administration Co-Ordinator to join our residential aged care team.

This is an exciting opportunity for an administration professional with a minimum of 2 years' experience who enjoys a diverse role combining reception, workforce coordination, compliance and operational administration. As a key member of our team, you will be the first point of contact for residents, families, visitors and employees, while supporting the day-to-day administrative and workforce functions of the residence.

If you're looking for a role where your organisational skills, attention to detail and ability to build strong relationships will be genuinely valued, we'd love to hear from you.

Why Join Aeralife Northcote?

Permanent Full-Time position
Competitive salary package
Modern residential aged care community in Northcote
Supportive and collaborative leadership team
Diverse role with exposure to workforce planning, compliance and people administration
Ongoing professional development opportunities
A values-driven organisation focused on Passion, Innovation, Empathy and Respect
Opportunity to make a meaningful contribution to the lives of older Australians

About the Role

As the Administration Co-Ordinator, you will be responsible for ensuring the efficient administration and workforce coordination of the residence.

Acting as the first point of contact for residents, families, visitors, employees, contractors and external stakeholders, you will play a key role in creating a professional, welcoming and customer-focused experience while ensuring the smooth operation of administrative and staffing processes.

Working closely with the Residence Manager, Clinical Care Manager and People & Culture team, you will coordinate employee rostering, workforce compliance, onboarding, training administration and reception services, ensuring the residence operates efficiently and professionally.

This is a diverse role that requires excellent organisational skills, strong attention to detail and a genuine passion for delivering exceptional customer service.

Key Responsibilities

Coordinate and maintain employee rosters using Humanforce
Manage unplanned roster changes, leave coverage and replacement staffing requirements
Support workforce planning and staffing allocations in consultation with operational leaders
Approve timesheets, manage roster variations and respond to employee payroll and rostering enquiries
Provide professional reception and front-of-house support, acting as the first point of contact for residents, families, visitors, contractors and stakeholders
Answer and direct incoming telephone calls, emails and general enquiries in a professional and timely manner
Welcome visitors and ensure a positive and professional experience within the residence
Maintain workforce compliance records, including:
- Police Checks
- NDIS Worker Screening Checks
- Visa and work rights documentation
- AHPRA registrations
- Vaccination records
- Training and appraisal registers
Coordinate onboarding, orientation and employee record management for staff, contractors, volunteers and students
Monitor mandatory training compliance and maintain training records
Support recruitment activities and casual workforce utilisation
Liaise effectively with internal and external stakeholders
Contribute to continuous improvement and quality initiatives

What We Offer

As part of the Aeralife team, you'll have access to a range of benefits designed to support your wellbeing and professional growth:

Grow Your Own Staff Referral Program – earn rewards for referring quality candidates to join our team
A positive, inclusive and highly supportive workplace culture built on our values of Passion, Innovation, Empathy and Respect
Employee Assistance Program (EAP) offering confidential wellbeing and counselling support for you and your immediate family
Salary packaging benefits to help maximise your take-home pay
Novated leasing and vehicle financing options
Discounted private health insurance
Exclusive employee discounts and lifestyle benefits including travel, holidays, technology, electronics, home appliances and home essentials through our Aeralife Benefit Partners Program
Employee Reward and Recognition Programs that celebrate individual and team achievements

About You

You are an experienced administration professional with a minimum of 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role.

You thrive in a busy environment, enjoy interacting with people and take pride in providing exceptional customer service. You are equally comfortable welcoming visitors at reception, coordinating employee rosters, managing compliance documentation and supporting operational leaders with administration requirements.

Your professionalism, attention to detail and ability to build positive relationships make you a valued member of any team.

To Be Successful, You Will Have:

Minimum 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role
Previous experience in an Administration Co-Ordinator, Workforce Co-Ordinator, Rostering Co-Ordinator, Residential Administrator or similar role
Experience working within aged care, healthcare, disability, community services or a related sector (highly regarded)
Strong rostering and workforce coordination experience
Excellent organisational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Advanced Microsoft Office skills
Exceptional customer service and stakeholder management skills
Ability to manage competing priorities in a busy environment
Knowledge of compliance and workforce documentation requirements
Current NDIS Worker Screening Check (or willingness to obtain)
Full Australian working rights

About Aeralife

Aeralife is a proudly Australian-owned aged care provider committed to delivering exceptional care and lifestyle experiences across our communities. Guided by our values of Passion, Innovation, Empathy and Respect , we strive to create supportive environments where residents thrive and our people can build rewarding careers.

Apply Now

If you're an experienced administration professional looking for a rewarding role where you can make a genuine impact while developing your career, we'd love to hear from you.

Submit your Resume and Cover Letter via the Apply Now button.

Applicants must have Australian working rights and be willing to complete pre-employment checks relevant to the position.

Apply Now

Refine Your Search

administrative coordinator jobs in prahran, vic

Administration Co-Ordinator

Team Coordinator- Disney Destinations International

Service Coordinator -NDIS Provider

Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time

Business Coordinator/Administrator

Casual Recruitment Coordinator

Administration Officer

Project Administrator

People and Learning Coordinator

Coordinator, Program Support

Grants and Donations Coordinator

Front Office Reception/Patient Coordinator

Medical Coordinator (Administration) - Defence Force Recruiting

Business Support Coordinator (12-month Fixed Term Contract)

Executive Coordinator, HealthShare

Administration Assistant

Rostering & Administration Coordinator

Workplace Exp Coordinator

Smile Squad Engagement & Program Coordinator

Assessment and Referral Court List Coordinator Registrar

I want to receive the latest job alert for administrative coordinator in prahran, vic

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