In-Demand Senior program coordinator Jobs in Melbourne, Vic

Senior Program Coordinator, Casual Workforce Planning
RMIT University —Melbourne VIC
- Full-time
- Hybrid work
- Analysis skills
- University
- Experience working with children
9h
Senior Operations Coordinator
ECMS —Northcote VIC
- Hybrid work
- Databases
- Administrative experience
- No degree
- Parental leave
14d
Senior Koori Programs Coordinator
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
11d
Senior Project Coordinator
Built Holdings —Melbourne VIC
- Full-time
- Management
- Construction experience
- Communication skills
- Parental leave
Senior Koori Programs Coordinator
Court Services Victoria —Melbourne City Centre VIC
- Full-time
11d
Transformation Program Coordinator
Vinarchy —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
- Parental leave
- Employee assistance program
7d
Senior Executive Coordinator, Office of the Chief Communications Officer
Department of Health —Melbourne City Centre VIC
- Full-time
- Recruiting
10d
Senior Engineering Operations Coordinator
University of Melbourne —Parkville VIC
- $7 - $120,453 a year
- Full-time
- CAD
- No degree
- Health insurance
- Parental leave
3d
Key Stakeholder Relations Coordinator
Health Employees Superannuation Trust Australia —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Financial services
- Parental leave
- Employee assistance program
9d
PMO Coordinator
ECMS —Northcote VIC
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Senior Executive Coordinator, Office of the Chief Communications Officer
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Recruiting
10d
Senior Facilities Manager
JLL —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Management
- Health insurance
- Parental leave
9d
Senior Facilities Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
- Health insurance
- Parental leave
Quick Apply
10d
Project Coordinator
Crown Shopfitters —Clayton VIC
- $65,000 - $75,000 a year
- Full-time
- AutoCAD
- Hospitality
- Microsoft Office
Quick Apply
4d
Senior Coordinator, Audio Visual Engineering
Deakin University —Melbourne VIC
- $123,554 - $141,459 a year
- Full-time
- Hybrid work
- Management
- Analysis skills
- University
- Parental leave
- Employee discount
3d
Medical Workforce Coordinator
The Royal Women's Hospital —Parkville VIC
- $83,600 - $92,400 a year
- Full-time
- Management
- Customer service
- Microsoft Office
- Annual leave
Pathways Coordinator
Victorian Government —Melbourne VIC
- Full-time
- Administrative experience
- Senior Secondary Certificate of Education
- Leadership
Coordinator Aboriginal Partnerships
City of Darebin —Darebin VIC
- Full-time
- Administrative experience
- No degree
- Budgeting
Lead Coordinator
Kelly Club Australia Pty Ltd —Yarraville West VIC
- $42 - $44 an hour
- Full-time
- Customer service
- Experience working with children
- Bachelor's degree
Quick Apply
9d
Coordinator, Outbound Deakin Abroad
Deakin University —Melbourne VIC
- $100,128 - $108,130 a year
- Full-time
- Hybrid work
- Administrative experience
- University
- Parental leave
7d

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Senior Program Coordinator, Casual Workforce Planning

RMIT University -
Melbourne VIC

Apply Now

Job Details

Full-time
9 hours ago

Qualifications

Business analysis
Analysis skills
Experience working with children
User acceptance testing
Organisational skills
Business requirements
Communication skills
Business process improvement

Full Job Description

Overview:

Fixed Term 18 month Contract

Hew 8 + 17% Superannuation and Flexible Working Arrangements

Based at the Melbourne CBD campus, and hybrid ways of working

As the Program Coordinator – Casual Workforce Planning, you will play an important role in supporting the design and delivery of the START Program (Strategic Transformation Academic Resourcing and Timetabling), Pillar 2, helping to transform how casual workforce planning is managed across RMIT.

Working closely with Colleges, Schools, People and Culture, the START project team and technology partners, you will help design and implement improved processes for casual workforce planning, including rostering, time capture and payment assurance.

This is an opportunity to work across a significant university-wide transformation, bringing together your skills in business analysis, process improvement, project coordination and stakeholder engagement to help turn business needs into practical solutions.

You will contribute to the design of future-state processes, support system implementation and testing, coordinate stakeholder activities and help prepare the business for new ways of working.

Key responsibilities

Support the delivery of the Casual Workforce Planning workstream within the START transformation program.
Contribute to the design and improvement of future-state business processes, including casual planning, rostering, time capture and payment assurance.
Work with stakeholders and subject matter experts across RMIT to gather requirements, understand business needs and identify opportunities for improvement.
Develop and maintain key project documentation, including business requirements, process maps, functional specifications and workshop materials.
Work closely with the project team and technology vendor to help translate business requirements into effective system functionality.
Coordinate User Acceptance Testing activities, including test planning, stakeholder coordination, defect management and business sign-off.
Support change, communication, training and business readiness activities to help embed new systems and ways of working.
Coordinate working groups, workshops and stakeholder activities, ensuring actions, issues and outcomes are captured and progressed.
Monitor project risks, issues and actions and work collaboratively with the project team to support timely resolution.

About you

You are an organised, analytical and collaborative professional who enjoys understanding how things work, solving problems and working with people to deliver practical improvements.

You’ll bring:

Demonstrated experience in business analysis, process improvement or project coordination within a large and complex organisation. Experience in the tertiary education sector will be highly regarded.
Experience documenting business requirements, developing process maps and supporting systems implementation.
Knowledge or experience of workforce planning, rostering, time capture or timesheet processes, particularly for casual staff, will be highly desirable.
Strong analytical and problem-solving skills, with the ability to understand business issues and identify practical solutions.
Experience supporting User Acceptance Testing, business readiness and change implementation activities.
Strong organisational skills, with the ability to coordinate multiple activities, manage competing priorities and deliver outcomes within agreed timeframes.
Well-developed stakeholder engagement skills and the ability to work collaboratively with academic, professional and technical teams.
Excellent written and verbal communication skills, including the ability to prepare clear business documentation, reports and workshop materials.

Why join us?

This is an opportunity to be part of a significant university-wide transformation and help shape the future of casual workforce planning at RMIT.

You’ll work alongside a diverse network of specialists, leaders and project partners, gaining valuable experience across business transformation, process improvement, systems implementation and change.

The START (Strategic Transformation Academic Resourcing and Timetabling) Program is a coordinated transformation program focused on modernising academic resourcing planning and timetabling, while improving the experience of students and staff.

If you’re looking for a role where you can make a practical contribution, work with a wide range of people and build your transformation and project experience, we’d love to hear from you.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

To Apply

Please submit your CV and covering letter addressing the Key Selection Criteria for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Bianca Jenkins via email [email protected].

Position Description

Applications Close:

30 Aug 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

Apply Now

Refine Your Search

senior program coordinator jobs in melbourne, vic

Senior Program Coordinator, Casual Workforce Planning

Senior Operations Coordinator

Senior Koori Programs Coordinator

Senior Project Coordinator

Senior Koori Programs Coordinator

Transformation Program Coordinator

Senior Executive Coordinator, Office of the Chief Communications Officer

Senior Engineering Operations Coordinator

Key Stakeholder Relations Coordinator

PMO Coordinator

Senior Executive Coordinator, Office of the Chief Communications Officer

Senior Facilities Manager

Senior Facilities Manager

Project Coordinator

Senior Coordinator, Audio Visual Engineering

Medical Workforce Coordinator

Pathways Coordinator

Coordinator Aboriginal Partnerships

Lead Coordinator

Coordinator, Outbound Deakin Abroad

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