Join the ECMS Team: PMO Coordinator
Are you passionate about shaping young minds and making a difference in your community?
ECMS’ philosophy is simple; we foster lifelong learning. As a for-purpose organisation, with 75 Kindergartens
and Early Learning and Care Centres, we impact the lives of more than 6,500 Victorian children each week.
Reporting to the PMO Lead, you will play a key role in supporting the administration of project governance, controls, reporting frameworks and program coordination activities.
You will also provide project administration support across a diverse portfolio of projects within the PMO, with a particular focus on coordinating the end-to-end administrative processes required to successfully implement new services.
This is a hands-on, fast-paced coordinator role requiring the ability to move between multiple projects and workstreams daily, manage data accurately, meet deadlines, and communicate effectively with internal teams and external partners.
This is a full-time opportunity on a 12 month contract.
About the role
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Maintain accurate project documentation, processes and records across multiple projects/ workstreams
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You take pride in keeping things organised, ensuring information is easy to access and consistently up to date
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Track risks, issues and dependencies of projects, escalating where required
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You are detail-oriented and proactive, spotting potential challenges early and raising them appropriately
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Assist in preparing reports, dashboards and status updates
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You are confident working with data and can translate information into clear, meaningful updates
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Assist with service readiness activities (approvals, funding, compliance)
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You are motivated by seeing projects come together and supporting smooth, well-prepared launches
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Provide administrative support across the planning, reporting and delivery of multiple projects within the PMO
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You thrive in a fast-paced environment, balancing competing priorities while supporting overall project success
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Proactively identify and recommend process improvements to enhance PMO effectiveness.
You are able to see inefficiencies in ways of working and take initiative to explore alternatives
About you
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Formal qualification in Business Administration, or equivalent demonstrated experience in a similar administrative support role, ideally within a multi-site organisation such as an early learning centre or kindergarten.
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Advanced proficiency in Excel (including data analysis, tracking systems) , with strong capability across Microsoft 365 (SharePoint, Teams, Word, Outlook)
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Consistent track record of meeting deadlines and commitments and aptitude for working with project methodologies and agile ways of working
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Strong organisational and time management skills, with the ability to prioritise competing tasks and manage workloads
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Well-developed interpersonal and communication skills, with the ability to engage effectively with a broad range of stakeholders, including senior management and external partners
Why ECMS?
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Opportunities for career growth, including exposure to high-calibre colleagues and diverse projects.
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2% professional development budget—tailored learning opportunities to suit your goals.
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Flexibility with work, including hybrid work arrangements and opportunities to visit our services.
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Ability to make a positive impact in our communities – we’re a proud place based, for purpose, not for profit, who put people at the centre of our work.
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Generous benefits – 50% childcare discount, discounts to hundreds of major retailers, paid parental leave.
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We have a supportive and inclusive culture where everyone feels valued and appreciated – 84% of our team recommend ECMS as a great place to work!
Join us!
ECMS is committed to promoting the safety, wellbeing, and inclusion of all children. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and individuals from diverse communities and backgrounds.
To apply, please attach your resume and a cover letter detailing your suitability for this role. Applications will be reviewed on a rolling basis.
