Join the ECMS Team: Role
Are you passionate about shaping young minds and making a difference in your community?
ECMS’ philosophy is simple; we foster lifelong learning. As a for-purpose organisation, with 75 Kindergartens and Early Learning and Care Centres, we impact the lives of more than 6,500 Victorian children each week.
Reporting to the General Manager – Early Childhood Education (ECE), you will play a key role by providing operational, reporting and administrative coordination across the ECE function, with a particular focus on operational, administrative and financial reporting, supporting annual operation planning programs, and managing inboxes.
This role has a high level of autonomy, requiring the ability to work across multiple tasks and workstreams daily, manage data accurately, meet deadlines, and communicate effectively with internal teams and external partners.
About the role
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You will assist with operational, administrative and financial reporting relating to ECE service delivery, compliance, audits, budgets, and service openings and closures
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You’ll be supporting the effective delivery of the annual operational cycle, including service start-up, orientation, transition and end-of-year processes, ensuring a consistent approach across services
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You’ll work with key stakeholders to coordinate Approved Provider reporting obligations with the Department of Education, particularly the annual Service Improvement Plan (SIP) cycle
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You’ll demonstrate your excellent attention to detail and organising skills while maintaining key operational databases and records
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You’ll be adept at managing inboxes, including triaging and escalating as required
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You thrive in a fast-paced environment, balancing competing priorities
About you
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You hold a Certificate III or IV in Business Administration, or have equivalent demonstrated experience in a similar administrative support role
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You can demonstrate a high level of computer literacy and ability to administer and maintain electronic systems and workflows and the ability to adapt to changing technological needs and environments
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You have strong experience in interpreting and translating data into clear, accurate and meaningful reports that support informed decision-making
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You have experience supporting senior leaders in a large organization
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You have experience providing administrative support at a multi-site organisation (Bonus points for experience in Early Childhood Education!)
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You have experience coordinating contractors or service providers, including scheduling, inductions, and vendor performance management
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You hold a current Victorian driver's license (or ability to obtain), Working with Children’s Check (WWCC), and a satisfactory National Police check
Why ECMS?
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Opportunities for career growth, including exposure to high-calibre colleagues and diverse projects.
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2% professional development budget—tailored learning opportunities to suit your goals.
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Flexibility with work, including hybrid work arrangements and opportunities to visit our services.
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Ability to make a positive impact in our communities – we’re a proud place based, for purpose, not for profit, who put people at the centre of our work.
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Generous benefits – 50% childcare discount, discounts to hundreds of major retailers, paid parental leave.
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We have a supportive and inclusive culture where everyone feels valued and appreciated – 84% of our team recommend ECMS as a great place to work!
Join us!
ECMS is committed to promoting the safety, wellbeing, and inclusion of all children. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and individuals from diverse communities and backgrounds.
To apply, please attach your resume and a cover letter detailing your suitability for this role. Applications will be reviewed on a rolling basis.
