In-Demand Safety administrator Jobs in Melbourne, Vic

Administrator
Holistic Growth Solutions —Keilor Park VIC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
5d
Project Administrator
Victorian Trailers Pty Ltd —Thomastown VIC
- $75,000 - $85,000 a year
- Full-time
- Office
- In-person
- Communication skills
- Parental leave
Quick Apply
Administration Officer
City of Darebin —Darebin VIC
- Customer service
- Microsoft Office
- Administrative experience
5d
Cadet (VIC)
Texco Construction —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Geospatial Business Analyst / Graduate Geospatial Data Administrator
Knox City Council —City of Knox VIC
- $83,593.07 - $111,713.31 a year
- Full-time
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
13d
Medical Imaging Administrator
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Computer skills
6d
Australian Open 2027 Event Planning Administrator
Compass Group Australia —Melbourne VIC
- $33.60 an hour
- Weekend availability
- Hospitality
- Microsoft Office
- Administrative experience
Customer Service and Administrator
Silverback Services Pty Ltd —Sunshine West VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
6d
Administration Assistant
Goodstart Early Learning —Chadstone VIC
- Up to $39.34 an hour
- Part-time
- Customer service
- Experience working with children
- Travel reimbursement
- Parental leave
Administrator - People and Culture
Life Saving VIC —Port Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
Contract Administrator
Green by Nature AU —Port Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
7d
Purchasing Administrator
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Microsoft Office
- Communication skills
- Time management
3d
Business Support Officer, Take Two
Berry Street —Preston VIC
- $80,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
6d
Culture & Organisation Development Administrator
Victorian Government —Melbourne VIC
- $75,000 - $85,000 a year
- Part-time
- Microsoft Office
- Education
- Communication skills
6d
Housing Administration Worker
Baptcare —Brunswick VIC
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
9d
Administration Support/First aid - Hours negotiable
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Bilingual
- Spanish
- Communication skills
3d
Operations Administrator
Wesco —Melbourne VIC
- Overtime
- Sales
- Customer service
- Microsoft Office
- Employee assistance program
Contract Administrator - Expression of Interest
Built Holdings —Melbourne VIC
- Full-time
- Administrative experience
- Parental leave
10d
People & Culture Administrator
Gowrie Victoria —Docklands VIC
- Part-time
- Microsoft Office
- Administrative experience
- Recruiting
12d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply

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Administrator

Holistic Growth Solutions
Keilor Park VIC

Quick Apply

Job Details

Full-time
From $70,000 a year
5 days ago

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Certificate IV
Xero
Administrative experience
Security
Construction experience
Accounting
Communication skills
Time management

Full Job Description

AP/AR Administration Assistant

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

Our client is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. They are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

They are currently seeking an AP/AR Administration Assistant to join their growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

About the Role

Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions, and strong administrative support across the business.

Key Responsibilities

Accounts Receivable

Assist with customer invoicing and debtor management.
Upload and maintain invoices within customer portals.
Monitor outstanding receivables and follow up payments.
Reconcile customer accounts and investigate discrepancies.
Support cash flow management activities.
Maintain accurate customer records and account information.
Assist with progress claims when required.

Accounts Payable

Assist with end-to-end accounts payable processing.
Process supplier and subcontractor invoices accurately and efficiently.
Resolve supplier account enquiries.
Monitor creditor balances and payment terms.
Build and maintain strong supplier relationships.

Administration & Business Support

Assist with administration and filing systems.
Support purchase order administration and tracking.
Manage email correspondence.
Assist with supplier onboarding and account setup.
Coordinate approvals and financial documentation.
Provide administrative support to management.
Support document control and compliance activities.

Compliance & Continuous Improvement

Ensure compliance with company financial procedures and policies.
Maintain confidentiality of financial and employee information.
Identify opportunities to improve systems and processes.
Support SecureTel's quality, safety, and compliance objectives.

About You

To be successful in this role, you will have:

Essential

Minimum 2 years' experience in Finance and Administration.
Strong Accounts Receivable and Accounts Payable experience.
Experience using Xero accounting software.
Sound understanding of bookkeeping principles and financial processes.
Intermediate to advanced Microsoft Excel skills.
Excellent attention to detail and accuracy.
Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to manage competing priorities and meet deadlines.
Ability to maintain strict confidentiality.

Desirable

Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
Experience within the security, trades, construction, maintenance, or service industries.
Experience using Simpro software.
Understanding of Fair Work and employment obligations.

Personal Attributes

We are looking for someone who demonstrates:

Integrity and professionalism.
Reliability and accountability.
A proactive, solutions-focused approach.
Strong interpersonal skills.
The ability to work independently and as part of a team.
A commitment to continuous improvement and operational excellence.

Why Join?

Their people are critical to their success. They offer:

A supportive and professional team environment.
Opportunities for growth and development.
A stable and growing Australian business.
A culture built on integrity, teamwork, safety, and continuous improvement.
The opportunity to make a meaningful contribution to the success of the business and our clients.

Pay: From $70,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

safety administrator jobs in melbourne, vic

Administrator

Project Administrator

Administration Officer

Cadet (VIC)

Geospatial Business Analyst / Graduate Geospatial Data Administrator

Medical Imaging Administrator

Australian Open 2027 Event Planning Administrator

Customer Service and Administrator

Administration Assistant

Administrator - People and Culture

Contract Administrator

Purchasing Administrator

Business Support Officer, Take Two

Culture & Organisation Development Administrator

Housing Administration Worker

Administration Support/First aid - Hours negotiable

Operations Administrator

Contract Administrator - Expression of Interest

People & Culture Administrator

Administrator/Office Assistant

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