In-Demand Functions coordinator Jobs in Melbourne, Vic

Operations & Accounts Coordinator – Part-Time
High Vision Renovation —Preston VIC
- $61,888.42 - $103,624.71 a year
- Part-time
- Management
- Administrative experience
- Computer skills
Quick Apply
14d
Party Coordinator
Flip Out Box Hill —Box Hill South VIC
- $26 - $42 an hour
- Weekend availability
- Customer service
- Supervising experience
- Organisational skills
- Employee discount
Quick Apply
5d
Talent Coordinator
Link Group —Docklands VIC
- No experience needed
- Administrative experience
- Human resources
8d
Functions Coordinator
Compass Group Australia —Mentone VIC
- $31.31 an hour
- Full-time
- Leadership
- Communication skills
Policy & Planning Coordinator
Environment Victoria Inc. —Carlton VIC
- $81,513 - $92,622 a year
- Overtime
- Management
- Office
- Administrative experience
- Annual leave
- Work from home
Quick Apply
5d
Senior Coordinator, Student Outcomes Resourcing
Deakin University —Burwood VIC
- $123,554 - $141,459 a year
- Full-time
- Hybrid work
- University
- Parental leave
6d
Client Engagement Co-Ordinator
Aeralife —Hawthorn VIC
- Full-time
- CRM software
- Customer service
- Organisational skills
- Employee assistance program
- Employee discount
8h
Branch Coordinator
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
1d
Service Delivery Business Support Coordinator FEC
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Organisational skills
14d
Learning Support Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
12d
PMO Coordinator
Kinetic —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Resident Services Coordinator
Ryman Healthcare —Wheelers Hill VIC
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Client Services Coordinator
Gallagher Bassett —Melbourne VIC
- CRM software
- Microsoft Excel
- Salesforce
- Health insurance
- Work from home
5d
Careers/Pathways Coordinator
Victorian Government —Melbourne VIC
- Full-time
- Administrative experience
- Senior Secondary Certificate of Education
- Communication skills
6d
Integrated Business Planning Coordinator
SPC Global Pty Ltd —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- ERP systems
Quick Apply
Housekeeping Office Coordinator
Marriott International, Inc —Melbourne VIC
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee assistance program
Program and Course Coordinator - Hybrid
Victorian Chamber of Commerce and Industry —Melbourne VIC
- Full-time
- Hybrid work
- CRM software
- Management
- Organisational skills
6d
Transformation Program Coordinator
Vinarchy —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
- Parental leave
- Employee assistance program
Cluster Group Reservations Agent
Marriott International, Inc —Southbank VIC
- Full-time
- CRM software
- Hospitality
- Microsoft Office
- Annual leave
- Employee assistance program
14d
Office Coordinator
CIP Constructions —Melbourne VIC
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
6d

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functions coordinator jobs near melbourne, vic

Operations & Accounts Coordinator – Part-Time

High Vision Renovation
Preston VIC

Quick Apply

Job Details

Part-time
$61,888.42 - $103,624.71 a year
14 days ago

Qualifications

Accounts receivable
Management
Renovation
Accounts payable
Administrative experience
Computer skills
Construction experience
Office experience

Full Job Description

About High Vision Renovations

High Vision Renovations is a growing renovation and construction business committed to delivering high-quality projects and an excellent experience for our clients.

As the business continues to grow, we are looking for an organised and dependable Operations & Accounts Coordinator to become our first central operations hire. This is a key role supporting the Director and creating the administrative, financial and project systems needed to keep the business running smoothly.

About the Role

This is a hands-on position covering central operations, accounts administration, bookkeeping and Buildertrend project maintenance.

You will coordinate the day-to-day administrative functions of the business, keep financial and project information up to date, and help ensure that suppliers, subcontractors, clients and internal projects are managed efficiently.

The position is initially part-time, with two possible working arrangements:

Three full days per week; or
Five half days per week.

We are open to discussing which arrangement works best for the successful candidate and the business.

Key ResponsibilitiesAccounts and Bookkeeping

Manage day-to-day bookkeeping and accounts administration.
Process supplier invoices and reconcile transactions.
Manage accounts payable and support accounts receivable.
Prepare and issue customer invoices, progress claims and payment requests.
Monitor outstanding invoices and follow up overdue accounts professionally.
Maintain accurate financial records and supporting documentation.
Assist with bank and credit card reconciliations.
Work with the external accountant or bookkeeper when required.
Help prepare financial information and reports for management.

Buildertrend and Project Administration

Create and maintain projects in Buildertrend.
Keep project details, budgets, documents and schedules accurate and current.
Enter and manage purchase orders.
Assist with project invoicing, progress claims and variations.
Upload and organise supplier quotes, invoices, contracts and project documents.
Track purchase orders, commitments and project costs.
Support the Director and project team with administrative follow-ups.
Help ensure every project follows a consistent administrative process from commencement through to completion.

Central Operations

Coordinate the day-to-day administrative operations of the business.
Maintain organised digital files, templates, registers and business records.
Assist with supplier and subcontractor onboarding and documentation.
Monitor important deadlines, approvals and outstanding actions.
Improve administrative workflows and introduce practical, repeatable processes.
Act as a central point of coordination between the Director, clients, suppliers, subcontractors and project teams.
Provide general administrative and operational support as required.

About You

You are highly organised, reliable and comfortable taking ownership of important administrative and financial tasks. You enjoy bringing structure to a growing business and can confidently manage several priorities without losing attention to detail.

You will ideally have:

Previous experience in bookkeeping, accounts administration, office coordination or business operations.
Experience with accounts payable, accounts receivable, invoicing and reconciliations.
Strong attention to detail and a high level of accuracy.
Excellent organisational and time-management skills.
Confidence communicating with clients, suppliers and subcontractors.
The ability to work independently and follow tasks through to completion.
Strong computer skills and confidence learning new systems.
A professional, practical and solutions-focused approach.
Experience in the building, construction or renovation industry, which would be highly regarded.
Experience using Buildertrend, which would be an advantage but is not essential.

Why Join High Vision Renovations?

Become the first central operations hire in a growing business.
Work closely with the Director and have a meaningful impact on how the business operates.
Take ownership of a varied role spanning operations, accounts and project administration.
Help develop systems and processes that will support the company’s future growth.
Enjoy a flexible part-time schedule.
Have the opportunity for the role to grow as the business expands.

How to Apply

Please submit your résumé and a brief cover letter outlining:

Your experience in accounts, bookkeeping and operations.
Any experience you have in the building or construction industry.
Your familiarity with Buildertrend or similar project management software.
Whether you prefer three full days per week or five half days per week.
Your availability to commence.

High Vision Renovations welcomes applications from candidates who take pride in their work and want to play an important part in building a well-organised, successful renovation business.

Pay: $61,888.42 – $103,624.71 per year

Work Location: In person

Quick Apply

Refine Your Search

functions coordinator jobs in melbourne, vic

Operations & Accounts Coordinator – Part-Time

Party Coordinator

Talent Coordinator

Functions Coordinator

Policy & Planning Coordinator

Senior Coordinator, Student Outcomes Resourcing

Client Engagement Co-Ordinator

Branch Coordinator

Service Delivery Business Support Coordinator FEC

Learning Support Officer

PMO Coordinator

Resident Services Coordinator

Client Services Coordinator

Careers/Pathways Coordinator

Integrated Business Planning Coordinator

Housekeeping Office Coordinator

Program and Course Coordinator - Hybrid

Transformation Program Coordinator

Cluster Group Reservations Agent

Office Coordinator

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