In-Demand Administrative assistant Jobs in Caulfield East, Vic

Office Administrator
Civil Contractors Federation Victoria Limited —Notting Hill VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Senior Administration Assistant
ASDAM Group —Moorabbin VIC
- $85,000 - $95,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Personal Assistant / Office Assistant - Casual
Executive Personal Concierge —Camberwell VIC
- $35 - $40 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
11d
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Administration Assistant - Outpatient Services
Cabrini Health —Elsternwick VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Commuter assistance
12d
Administration Assistant - Class Actions
Shine Lawyers —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
14d
Administration Assistant (Casual)
Executive Personal Concierge —Camberwell VIC
- $35 - $40 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
3d
Executive Assistant
Triple Zero Victoria —Melbourne Eastern Suburbs VIC
- $83,470 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Free parking
- Employee assistance program
12d
Executive Assistant
RMIT University —Melbourne VIC
- $97,647 - $105,698 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Administrative Clerk
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Excel
- Customer service
- Data entry
- Health insurance
- Employee assistance program
Executive Assistant
Monash University —Clayton VIC
- $100,155 - $108,106 a year
- Full-time
- Hybrid work
- Google Suite
- Microsoft Office
- Administrative experience
14d
Office Administrator/Junior Bookkeeper
Kimberley Products —Dandenong VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Casual Administration Assistant
Elite Real Estate —Melbourne VIC
- $25.22 an hour
- Sales
- Customer service
- Office
Quick Apply
Executive Assistant
Melbourne Private Hospital —Melbourne VIC
- $40 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant & Project Support Officer
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
6d
Administration Assistant
CFC —Melbourne VIC
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Property Copywriter & Admin Support (Contractor)
Copy By Caitlin —Melbourne VIC
- $100 an hour
- Monday to Friday
- Customer service
- Writing skills
- Administrative experience
Quick Apply
Reception/Administrative Assistant
Eastern Health —Richmond VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee assistance program
Office Administrator
BYD Australia —Mulgrave VIC
- Bilingual
- Microsoft Excel
- Office
Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction experience
- In-person
- Profit sharing
Quick Apply

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Office Administrator

Civil Contractors Federation Victoria Limited -
Notting Hill VIC

Quick Apply

Job Details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Customer service
Certificate III
Visio
Administrative experience
Driver Licence
Certificate II
SharePoint
Business Administration
Working with Children Check
Editing
Time management
Office experience

Full Job Description

About us:

Civil Contractors Federation Victoria ("CCFVictoria") is the peak industry body supporting and representing civil contractors across Victoria. With almost 450 contractors and associate members and an Industry Registered Training Organisation (RTO 3704), CCF Victoria is dedicated to empowering the civil community. CCF Victoria provides a supportive and flexible culture to its staff and provides opportunities to build and develop your skills and capabilities as well as work with a collaborative friendly team. Our values of Service, Integrity, Care, and Collaboration drive us.

About you:

The Office Administrator reports to the Executive Assistant to Executive Director and plays a key role primarily in supporting the EA and the Corporate Services Team. Communicating with all departments, this role is responsible for ensuring smooth daily office operations. This role also involves conducting and maintaining relationships with key external stakeholders, such as clients, members and service providers in a timely and professional manner, adhering to company policy, procedures, and governance protocols.

Responsibilities include:

Assist the EA and Leadership Team by drafting reports, analyzing data, editing and formatting documentation, and providing comprehensive internal and external event management support (catering, venues, and accommodation).
Act as the primary administrator and Subject Matter Expert (SME) for ASANA by managing user access, creating templates, and building project boards to streamline cross-departmental tasks.
Oversee the accuracy of employee records, maintain onboarding/offboarding workflows, track compliance documentation, and ensure all required staff certifications and qualifications are kept current within Employment Hero.
Act as the first point of contact for internal software queries, maximizing staff adoption of Asana and Employment Hero by creating "how-to" guides and delivering training sessions.
Assist in setting up the administrative framework for annual Performance Management Reviews across all CCF Victoria staff, including tracking 1-month and 5-month probationary reviews.
Maintain central filing systems to ensure strict version control and naming standards, while formatting, updating, and distributing company policies and standard operating procedures (SOPs).
Support the Integrated Management System (IMS), help organize the internal audit program, populate data for the Risk Appetite Statement (RAS), and escalate governance or risk concerns to the EA.
Assist with the recruitment lifecycle by posting job advertisements, scheduling interviews, communicating with candidates, and initiating onboarding checklists across relevant departments.
Monitor the HR Matters mailbox alongside the EA to safely triage and action organizational complaints, compliments, and concerns while maintaining strict confidentiality and escalating issues when required.
Assist with tracking company property (laptops, phones, furniture) in the asset register, monitor and replenish office and kitchen supplies within budget, and create professional diagrams in VISIO as requested
The following work experience is required for this job role:

Key Skills (Essential)

Cert II or III in business administration, compliance, auditing or equivalent or a minimum of 1–2 years of experience in an office administration or equivalent
Good proficiency in using ASANA (creating dependencies, custom fields, and portfolios) and Employment Hero (HR suite awareness and onboarding modules).
Extensive Customer Service experience and conflict resolution experience
Current Driver’s licence and Working with Children Check

Key Skills (Desirable)

Cert III or above qualifications in administration, project management, quality & compliance, business, or equivalent
Knowledge in Quality and Governance, Compliance, and/or Auditing Core Skills required to effectively fulfill this role (technical & personal) are as follows:

Technical

Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, SharePoint) or Google Workspace.
Basic troubleshooting skills across hardware and office AV equipment
Good to strong typing speed
Report preparation, formatting and editing skills
Good business acumen
Good business presentation - written and spoken
Strong capability of implementing and training on new software applications

Personal

Must be an Australian Citizen or Permanent Resident
Business standard English language, written and spoken
Good communications skills, written and spoken
Excellent organisation skills with an ability to deal with conflicting demands in an ever changing and challenging environment
High level of time management skills & the ability to manage conflicting deadlines
Work under minimum supervision
Self-motivated with the ability to forward think and plan
Strong organisational and time management skills
Provide quality customer experience when dealing with internal and external stakeholders
Strong ability to provide solutions
Comply with established company processes, policies and procedures
Perform routine tasks autonomously, as required
Willingness and ability to learn new systems
Confidentiality required when working with organisational documents, files, and in attendance to meetings and discussions
Excellent presentation skills, be confident and attentive to clients
Self-motivated worker with strong ethical behaviour with a high level of professionalism

Benefits

We offer an industry competitive salary based on qualifications, relevant skills and experience. We are a leading peak industry association with a strong values-based culture and are invested in our people's personal and professional development. We want to help you be your best you!

Location

The RTO Administrator role will be based at our office at Notting Hill. This role may also require attendance at some events at key times around the year.

If you require more information, you may contact us at [email protected]

Company Overview

Please visit https://www.ccfvic.com.au/ for more information

Quick Apply

Refine Your Search

administrative assistant jobs in caulfield east, vic

Office Administrator

Senior Administration Assistant

Personal Assistant / Office Assistant - Casual

Office Administrator »

Administration Assistant - Outpatient Services

Administration Assistant - Class Actions

Administration Assistant (Casual)

Executive Assistant

Executive Assistant

Administrative Clerk

Executive Assistant

Office Administrator/Junior Bookkeeper

Casual Administration Assistant

Executive Assistant

Executive Assistant & Project Support Officer

Administration Assistant

Property Copywriter & Admin Support (Contractor)

Reception/Administrative Assistant

Office Administrator

Executive Assistant

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