In-Demand Maintenance coordinator Jobs in Castle Hill, Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Field Calibration Technician
Trescal (Australia) Pty Ltd —Castle Hill NSW
- $75,000 - $90,000 a year
- Full-time
- Hybrid work
- Laboratory
- Microsoft Excel
- Customer service
Quick Apply
House Support Lead
Sahara Services Australia Pty Ltd —Mount Colah NSW
- $80,000 - $100,000 a year
- Full-time
- Management
- First Aid Certification
- In-person
- COVID-19 protective measures
- Parental leave
Quick Apply
Referral & Community Partnerships Coordinator (NDIS).
Mycarehub —Kingsgrove NSW
- $40 - $50 an hour
- Part-time
- Hybrid work
- Salesforce
- Communication skills
- Hospital experience
- Work from home
Quick Apply
11d
WSLHD - Preventative Maintenance Coordinator
Western Sydney Local Health District —Sydney NSW
- $91,326 - $121,497 a year
- Full-time
- Maintenance
- No degree
- Communication skills
Facilities Specialist
City FM Australia —Kemps Creek NSW
- Full-time
- Management
- Maintenance
- Administrative experience
Quick Apply
Project Administrator (8-Month Maternity Leave Contract)
UGL Limited —Sydney NSW
- Urgently hiring
- Microsoft Excel
- Administrative experience
- Organisational skills
People Services Coordinator
Ventia Pty Limited —Parramatta NSW
- Full-time
- Hybrid work
- Communication skills
- Employee discount
- Opportunities for advancement
10d
Dental Receptionist | Merrylands | Casual
For Health Group —Merrylands NSW
- Customer service
- Communication skills
Maintenance Coordinator
UniLodge Australia Pty Ltd —Sydney NSW
- Full-time
- Hospitality
- Maintenance
- Communication skills
- Employee assistance program
14d
General Assistant Toolstore Person
TAFE NSW —Quakers Hill NSW
- $38.46 - $47.36 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Senior Admin/Project Coordinator/Practice Manager
Align Motion Physiotherapy —Westmead NSW
- $70,000 - $80,000 a year
- Full-time
- Management
- Administrative experience
- EMR systems
Quick Apply
14d
Site Operations Coordinator
My NRMA —Smithfield NSW
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Gym membership
Quick Apply
6d
ICT Field Services Snr Support Off
Department of Education —Sydney NSW
- $102,936 - $113,579 a year
- Full-time
- Software troubleshooting
- Opportunities for advancement
9d
Safety and Compliance Coordinator
PMY Group —Sydney NSW
- Remote
- Microsoft Office
- Communication skills
Engineering Officer
Ausgrid —Potts Hill NSW
- $126,000 - $149,000 a year
- Engineering
- Organisational skills
- Budgeting
- Parental leave
Customer Service Coordinator
EssilorLuxottica —Kemps Creek NSW
- Sales
- Communication skills
Assistant Project Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Management
- Microsoft Office
- SharePoint
- Health insurance
- Parental leave
Quick Apply
5d
Inventory Coordinator
Linfox —Kemps Creek NSW
- Full-time
- Communication skills
- Parental leave
Sustainability Coordinator
Clough —Sydney NSW
- Contract
- Management
- No degree

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

maintenance coordinator jobs in castle hill, nsw

Service Coordinator & Administration Assistant (HVAC)

Field Calibration Technician

House Support Lead

Referral & Community Partnerships Coordinator (NDIS).

WSLHD - Preventative Maintenance Coordinator

Facilities Specialist

Project Administrator (8-Month Maternity Leave Contract)

People Services Coordinator

Dental Receptionist | Merrylands | Casual

Maintenance Coordinator

General Assistant Toolstore Person

Senior Admin/Project Coordinator/Practice Manager

Site Operations Coordinator

ICT Field Services Snr Support Off

Safety and Compliance Coordinator

Engineering Officer

Customer Service Coordinator

Assistant Project Manager

Inventory Coordinator

Sustainability Coordinator

I want to receive the latest job alert for maintenance coordinator in castle hill, nsw

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