In-Demand Administrative coordinator Jobs in Carlton, Vic

Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
6d
Service Coordinator -NDIS Provider
Provider Service Pty Ltd —Sunshine VIC
- $51,856.45 - $70,000.00 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick Apply
4d
Business Coordinator/Administrator
SPIE —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
4d
Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time
Greystar —South Melbourne VIC
- Full-time
- Hospitality
- Customer service
- Microsoft Office
3d
Administration & Systems Officer
Employment Hero —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- CRM software
- Customer service
- Administrative experience
1d
Medical Coordinator (Administration) - Defence Force Recruiting
Sonic HealthPlus —Melbourne VIC
- CPR Certification
- Customer service
- Administrative experience
- Employee assistance program
- Gym membership
Administration Officer
Maurice Blackburn —Melbourne VIC
- Contract
- Hybrid work
- Administrative experience
- Organisational skills
- In-person
- Parental leave
- Life insurance
9d
Grants and Donations Coordinator
Alinta Energy —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- SharePoint
- Employee assistance program
Team Coordinator- Disney Destinations International
Walt Disney World Resort —Richmond VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
PMO Coordinator
ECMS —Northcote VIC
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
NDIS Administration Coordinator
Victorian Government —Melbourne Western Suburbs VIC
- $87,003.00 - $96,181.28 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- Front desk
- Employee assistance program
10d
Office & Facility Coordinator
OMICRON electronics —Melbourne VIC
- Full-time
- Office
- Business Administration
- Business
Recruitment Coordinator
InterWorks —Melbourne VIC
- $70,000 - $110,000 a year
- Administrative experience
- Recruiting
- Communication skills
- Health insurance
- Gym membership
Quick Apply
Coordinator, Program Support
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- SharePoint
- Annual leave
- Employee assistance program
2d
Casual Recruitment Coordinator
Dyson Group —Bundoora VIC
- Monday to Friday
- Remote
- Administrative experience
- Recruiting
- Organisational skills
- Work from home
Quick Apply
Executive Coordinator, HealthShare
Department of Health —Melbourne City Centre VIC
- Full-time
- Microsoft Excel
- Recruiting
11d
People and Learning Coordinator
Victorian Government —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Employee assistance program
6d
School Executive Coordinator
Monash University —Clayton VIC
- $100,155 - $108,106 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
11d
People and Learning Coordinator
VicGrid —Melbourne City Centre VIC
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Employee assistance program
9d
Administration Assistant - 12 month fixed term contract
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
11d

I want to receive the latest job alert for administrative coordinator in carlton, vic

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near carlton, vic

Learning Development Coordinator jobs in Melbourne VIC

Program Coordinator jobs in Melbourne VIC

Facility Coordinator jobs in Melbourne VIC

Administrative Officer jobs in Melbourne VIC

Administrative Assistant jobs in Melbourne VIC

Student Learning Support Officer jobs in Sutherland Shire Nsw

Lifestyle Coordinator jobs in Sydney Nsw

Talent Aquisition Coordinator jobs in Coburg Vic

School Learning Support Officer jobs in Melbourne Vic

Learning Support jobs in Illawarra Nsw

Warehouse Coordinator Logistics jobs in Guildford Nsw

Program Coordinator jobs in Atwell Wa

Program Coordinator jobs in Kiara Wa

Program Coordinator jobs in Perth Wa

Marketing Coordinator jobs in Sydney Nsw

Project Coordinator jobs in Canberra Act

Holiday Program jobs in Heidelberg West Vic

Administrative Coordinator jobs in Wallsend Nsw

Administrative Coordinator jobs in Waitara Nsw

Support Coordinator jobs in Perth Wa

Administration Co-Ordinator

Aeralife -
Northcote VIC

Apply Now

Job Details

Full-time
6 days ago

Benefits

Employee rewards program
Employee assistance program
Employee discount
Referral program
Salary packaging
Insurance services

Qualifications

Customer service
Microsoft Office
Administrative experience
Organisational skills
Front desk
Communication skills
Time management
Office experience

Full Job Description

Aeralife Northcote | Northcote, Melbourne VIC

Coordinate our workforce. Support operational excellence. Make a meaningful difference every day.

Aeralife Northcote is seeking an experienced and highly organised Administration Co-Ordinator to join our residential aged care team.

This is an exciting opportunity for an administration professional with a minimum of 2 years' experience who enjoys a diverse role combining reception, workforce coordination, compliance and operational administration. As a key member of our team, you will be the first point of contact for residents, families, visitors and employees, while supporting the day-to-day administrative and workforce functions of the residence.

If you're looking for a role where your organisational skills, attention to detail and ability to build strong relationships will be genuinely valued, we'd love to hear from you.

Why Join Aeralife Northcote?

Permanent Full-Time position
Competitive salary package
Modern residential aged care community in Northcote
Supportive and collaborative leadership team
Diverse role with exposure to workforce planning, compliance and people administration
Ongoing professional development opportunities
A values-driven organisation focused on Passion, Innovation, Empathy and Respect
Opportunity to make a meaningful contribution to the lives of older Australians

About the Role

As the Administration Co-Ordinator, you will be responsible for ensuring the efficient administration and workforce coordination of the residence.

Acting as the first point of contact for residents, families, visitors, employees, contractors and external stakeholders, you will play a key role in creating a professional, welcoming and customer-focused experience while ensuring the smooth operation of administrative and staffing processes.

Working closely with the Residence Manager, Clinical Care Manager and People & Culture team, you will coordinate employee rostering, workforce compliance, onboarding, training administration and reception services, ensuring the residence operates efficiently and professionally.

This is a diverse role that requires excellent organisational skills, strong attention to detail and a genuine passion for delivering exceptional customer service.

Key Responsibilities

Coordinate and maintain employee rosters using Humanforce
Manage unplanned roster changes, leave coverage and replacement staffing requirements
Support workforce planning and staffing allocations in consultation with operational leaders
Approve timesheets, manage roster variations and respond to employee payroll and rostering enquiries
Provide professional reception and front-of-house support, acting as the first point of contact for residents, families, visitors, contractors and stakeholders
Answer and direct incoming telephone calls, emails and general enquiries in a professional and timely manner
Welcome visitors and ensure a positive and professional experience within the residence
Maintain workforce compliance records, including:
- Police Checks
- NDIS Worker Screening Checks
- Visa and work rights documentation
- AHPRA registrations
- Vaccination records
- Training and appraisal registers
Coordinate onboarding, orientation and employee record management for staff, contractors, volunteers and students
Monitor mandatory training compliance and maintain training records
Support recruitment activities and casual workforce utilisation
Liaise effectively with internal and external stakeholders
Contribute to continuous improvement and quality initiatives

What We Offer

As part of the Aeralife team, you'll have access to a range of benefits designed to support your wellbeing and professional growth:

Grow Your Own Staff Referral Program – earn rewards for referring quality candidates to join our team
A positive, inclusive and highly supportive workplace culture built on our values of Passion, Innovation, Empathy and Respect
Employee Assistance Program (EAP) offering confidential wellbeing and counselling support for you and your immediate family
Salary packaging benefits to help maximise your take-home pay
Novated leasing and vehicle financing options
Discounted private health insurance
Exclusive employee discounts and lifestyle benefits including travel, holidays, technology, electronics, home appliances and home essentials through our Aeralife Benefit Partners Program
Employee Reward and Recognition Programs that celebrate individual and team achievements

About You

You are an experienced administration professional with a minimum of 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role.

You thrive in a busy environment, enjoy interacting with people and take pride in providing exceptional customer service. You are equally comfortable welcoming visitors at reception, coordinating employee rosters, managing compliance documentation and supporting operational leaders with administration requirements.

Your professionalism, attention to detail and ability to build positive relationships make you a valued member of any team.

To Be Successful, You Will Have:

Minimum 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role
Previous experience in an Administration Co-Ordinator, Workforce Co-Ordinator, Rostering Co-Ordinator, Residential Administrator or similar role
Experience working within aged care, healthcare, disability, community services or a related sector (highly regarded)
Strong rostering and workforce coordination experience
Excellent organisational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Advanced Microsoft Office skills
Exceptional customer service and stakeholder management skills
Ability to manage competing priorities in a busy environment
Knowledge of compliance and workforce documentation requirements
Current NDIS Worker Screening Check (or willingness to obtain)
Full Australian working rights

About Aeralife

Aeralife is a proudly Australian-owned aged care provider committed to delivering exceptional care and lifestyle experiences across our communities. Guided by our values of Passion, Innovation, Empathy and Respect , we strive to create supportive environments where residents thrive and our people can build rewarding careers.

Apply Now

If you're an experienced administration professional looking for a rewarding role where you can make a genuine impact while developing your career, we'd love to hear from you.

Submit your Resume and Cover Letter via the Apply Now button.

Applicants must have Australian working rights and be willing to complete pre-employment checks relevant to the position.

Apply Now

Refine Your Search

administrative coordinator jobs in carlton, vic

Administration Co-Ordinator

Service Coordinator -NDIS Provider

Business Coordinator/Administrator

Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time

Administration & Systems Officer

Medical Coordinator (Administration) - Defence Force Recruiting

Administration Officer

Grants and Donations Coordinator

Team Coordinator- Disney Destinations International

PMO Coordinator

NDIS Administration Coordinator

Office & Facility Coordinator

Recruitment Coordinator

Coordinator, Program Support

Casual Recruitment Coordinator

Executive Coordinator, HealthShare

People and Learning Coordinator

School Executive Coordinator

People and Learning Coordinator

Administration Assistant - 12 month fixed term contract

I want to receive the latest job alert for administrative coordinator in carlton, vic

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected