In-Demand Administration coordinator Jobs in Brisbane, Qld

Commercial Workplace Services Coordinator
National Heavy Vehicle Regulator —Brisbane QLD
- From $105,118.39 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
14d
Trainee Service Support Coordinator
Equans —Capalaba QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
7d
HR/Recruitment Coordinator
All Aged Care —Spring Hill QLD
- $70,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Recruiting
Quick Apply
5d
Administration Coordinator
Islamic College of Brisbane —Karawatha QLD
- $70,000 - $80,000 a year
- Full-time
- Childcare
- Customer service
- Microsoft Office
- Free parking
- Parental leave
Quick Apply
Resident Services Coordinator
Southern Cross Care QLD —Brisbane QLD
- Part-time
- Microsoft Office
- Communication skills
- Employee assistance program
Quick Apply
10d
Apprentice & RTO Administration Coordinator
Sigma Aerospace —Brisbane QLD
- Call employer
- Remote
- Administrative experience
- AI
- Communication skills
- Work from home
- Employee assistance program
14d
Field Service Coordinator - EAST
Metso —Eagle Farm QLD
- Microsoft Word
- Microsoft Excel
- Customer service
8d
Project Coordinator & Scheduler
Jobstar Pty LTD —Brisbane QLD
- Full-time
- Microsoft Office
- Administrative experience
- Computer skills
14d
Facilities Coordinator (Soft Services)
BGIS —Brisbane Airport QLD
- $80,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee discount
Housing Specialist - QLD
Permalink Support Services —Brisbane QLD
- $36.84 an hour
- Part-time
- Remote
- Management
- Customer service
- Microsoft Office
- Work from home
- Employee assistance program
Quick Apply
Learning & Engagement Co-ordinator
Ventia Pty Limited —South Brisbane QLD
- $75,000 - $85,000 a year
- Full-time
- Management
- Administrative experience
- No degree
- Employee assistance program
- Employee discount
8d
Talent & Onboarding Coordinator
WorkCover Queensland —Brisbane QLD
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Recruiting
- Referral program
1d
Community & Stakeholder Coordinator
Fulton Hogan —Fortitude Valley QLD
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
Administration Coordinator
Downer Group —Brisbane QLD
- Full-time
- Microsoft Office
- Administrative experience
- Time management
- Employee assistance program
Rosters Coordinator
TAG5 LTD —Mount Gravatt QLD
- $51,503.43 - $108,182.15 a year
- Full-time
- Customer service
- Organisational skills
- In-person
Quick Apply
9d
Despatch Coordinator / Manager
Moreton Hire —Rochedale QLD
- $55,000 - $85,000 a year
- Temporary
- Office
- Forklift
- In-person
- Travel reimbursement
- Professional development assistance
Quick Apply
Corporate Hospitality & Events Coordinator
Great Southern Bank —Brisbane QLD
- Hospitality
- Customer service
- Microsoft Office
14d
Export Documentation Coordinator
Stockyard Beef —Brisbane QLD
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
- Employee assistance program
Time Capture Administrator
Downer Group —Milton QLD
- Full-time
- Management
- Administrative experience
- Organisational skills
7h
Competitive Pathways Coordinator
Tennis Australia —Brisbane QLD
- Full-time
- Management
- Administrative experience
- Business
- On-the-job training
- Parental leave
11d

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Commercial Workplace Services Coordinator

National Heavy Vehicle Regulator -
Brisbane QLD

Apply Now

Job Details

Full-time
From $105,118.39 a year
14 days ago

Benefits

Health insurance
Salary packaging
Insurance services

Qualifications

Customer service
Microsoft Office
Administrative experience
Supervising experience
Business
Leadership
Communication skills
Negotiation
Time management

Full Job Description

Opportunity for a Commercial Workplace Services Coordinator

We have an exciting opportunity for a Commercial Workplace Services Coordinator to join the NHVR, based in Brisbane. In this role, you will provide leadership and coordination across workplace services, operational reporting, and administrative support within the Commercial Property portfolio.

You will play a key role in ensuring consistent and effective workplace operations across NHVR’s state head office locations by supervising Workplace Support Officers, coordinating operational processes, and delivering accurate and timely reporting. Your insights and support will help drive effective planning, prioritisation, and decision-making while contributing to a positive and efficient workplace experience for employees and stakeholders.

About the Role

Workplace Services Leadership

Provide leadership and day-to-day supervision of Workplace Service Officers, ensuring consistent service delivery standards across NHVR state head office locations.
Coordinate workplace operations including reception functions, office services, facilities coordination and workplace support activities across all corporate offices.
Contract management of office supply, kitchen and ancillary services contracts
Act as an escalation point for workplace operational issues and coordinate timely resolution.
Monitor workplace service performance and implement improvements to enhance operational effectiveness.

Operational Reporting and Support

Coordinate structured operational reporting across the Commercial Property portfolio including performance, financial and activity reporting.
Prepare and maintain dashboards, reports and insights that support leadership visibility and decision making.
Work collaboratively with National Stream Leads and internal stakeholders to support service delivery activities.
Prepare and maintain structured operational and financial reporting, dashboards and performance updates to provide clear visibility of performance, risks and priorities.
Support the discovery and implementation phases of the Asset Management Information System project and ongoing system maintenance and coordination.
Provide administration support to enable effective, efficient team functioning including, shared mailbox management, drafting materials, records management and meeting coordination.
Maintain vendor documentation and coordinate onboarding requirements.
Adhere to all NHVR policies and procedures to ensure compliance with NHVR internal processes.
Comply with WH&S policies and procedures and contribute and promote a safe and health work environment.

About you

Demonstrated experience supervising operational teams in a multi-site environment.
Strong operational coordination skills with the ability to manage competing priorities and deliver outcomes within agreed timeframes.
Ability to prepare reports, dashboards or performance updates for leadership.
Sound financial literacy skills.
High attention to detail and capability in documentation and records management.
Demonstrated interpersonal and negotiation skills and the ability to manage effective relationships with stakeholders, suppliers and management.
Proven ability in and commitment to great customer service.
Strong organisational and time management skills with the ability to prioritise tasks effectively.
Strong written and verbal communication skills.
Attention to detail and accuracy in documentation and data management.
Project management methodology to enable the effective prioritisation and delivery of conflicting expectations / requirements.
Proficiency in Microsoft Office Suite and contract management software/tools.

Qualifications and Experience

Essential to the role:

Minimum 5 years demonstrated experience in workplace operations, facilities / property support, business coordination or similar operational environment.
Demonstrated experience supervising or leading teams and coordinating administrative teams or workflows.
Experience supporting organisational reporting cycles, performance reporting.
Intermediate to advanced knowledge of Windows OS and Microsoft Office suite.

Highly Regarded:

Degree or certification in business, property, facilities or fleet management or other relevant qualification.
Project management skills and experience.
Experience working in a government or regulatory environment.
Demonstrated understanding of Property, Facilities, and Fleet management principles and practices.

Why join us?

The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all vehicles in Australia over 4.5 tonnes gross vehicle mass. The NHVR minimises the compliance burden on the heavy vehicle transport industry, reduces duplication and inconsistences across state and territory borders, and ultimately for the heavy vehicle business with government in Australia.
We are headquartered in Brisbane and employ more than 1000 people across the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria.

We offer-

A competitive salary package from $105,118.39 + superannuation
Options for monthly or fortnightly rostered day off.
Additional paid leave over Christmas closure.
Hybrid working environment – up to 2 days from home.
Up to15.25% superannuation through a co-contribution scheme
Leave loading 17.5%
Wellbeing programs – discounted fitness through Fitness Passport, Discount health insurance, flu vaccine, financial programs including discounted banking products, finance information sessions.
Salary packaging options including novated lease.
Discounted IT products including Microsoft and free family password security plan.
Ongoing training and professional development support
Professional membership

Application Process
Please apply with your CV and cover letter addressing the essential requirements of the role.
Applications close: 5.00pm 8 July 2026 (applications may close earlier than the listed closing date if suitable candidate/s are identified prior).

Apply Now

Refine Your Search

administration coordinator jobs in brisbane, qld

Commercial Workplace Services Coordinator

Trainee Service Support Coordinator

HR/Recruitment Coordinator

Administration Coordinator

Resident Services Coordinator

Apprentice & RTO Administration Coordinator

Field Service Coordinator - EAST

Project Coordinator & Scheduler

Facilities Coordinator (Soft Services)

Housing Specialist - QLD

Learning & Engagement Co-ordinator

Talent & Onboarding Coordinator

Community & Stakeholder Coordinator

Administration Coordinator

Rosters Coordinator

Despatch Coordinator / Manager

Corporate Hospitality & Events Coordinator

Export Documentation Coordinator

Time Capture Administrator

Competitive Pathways Coordinator

I want to receive the latest job alert for administration coordinator in brisbane, qld

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