In-Demand Receptionist Jobs in Sunbury Vic

Receptionist and Administration Assistant - Psychology Practice
Northwest Psychological Services —Kurunjang VIC
- $36.39 an hour
- Customer service
- Administrative experience
- Clinic
- Annual leave
Quick Apply
13d
Administrative Assistant/Receptionist
Caroline Springs Tutoring —Caroline Springs VIC
- $25 - $35 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Receptionist - Melbourne
Discovery Parks —Braybrook VIC
- Weekend availability
- Hospitality
- Organisational skills
- Computer skills
- Employee assistance program
Quick Apply
13d
Front Office Receptionist
Dental Boutique —Melton VIC
- Full-time
- Microsoft Excel
- Clinic
- Front desk
Quick Apply
11d
Gym Receptionist
Universal Gym —Somerton VIC
- $49,901.00 - $82,010.14 a year
- Weekend availability
- CPR Certification
- Sales
- Customer service
Quick Apply
8d
Casual Mechanic Receptionist / Administrator
Melbourne Euro —Campbellfield VIC
- From $26.44 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee discount
- Professional development assistance
Quick Apply
7h
Casual Medical Receptionist
Bupa —Niddrie VIC
- Full-time
- Health insurance
- Gym membership
Receptionist
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Administrative experience
- Front desk
- Opportunities for advancement
Quick Apply
Receptionist
Dr Mandi Cosmetic Skin Clinic —Caroline Springs VIC
- From $23 an hour
- Contract
- In-person
- Communication skills
- Employee discount
Quick Apply
1h
Gym Receptionist
Melbourne Muay Thai Academy —Epping VIC
- From $25 an hour
- Front desk
- In-person
- Employee discount
Quick Apply
10d
Dental Assistant
Bupa —Maribyrnong VIC
- Full-time
- Customer service
- Patient care
- Communication skills
- Health insurance
- Gym membership
11d
Medical Receptionist
Imaging Associates —Keilor East VIC
- Full-time
- Customer service
- Communication skills
4d

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Receptionist and Administration Assistant - Psychology Practice

Northwest Psychological Services
Kurunjang VIC

Quick Apply

Job Details

Casual
$36.39 an hour
13 days ago

Benefits

Unlimited annual leave
Annual leave

Qualifications

Accounts receivable
Accounts payable
Customer service
Administrative experience
Driver Licence
Medical receptionist
Time management

Full Job Description

Casual Administration Assistant – Psychology Clinic

Do you have Halaxy Software experience, a systems focus and strong customer service skills?

Northwest Psychological Services (NWPS) is seeking a motivated and capable Administration Assistant to join our warm, supportive, and cohesive team. This casual role (approx. 4–8 hrs/week, flexible leave coverage, potential for growth) is ideal for someone who thrives in a fast-paced, client-focused environment while maintaining a systems focus and strong attention to detail.

About Us

Established in 1999, Northwest Psychological Services is a respected private psychology clinic in Melbourne’s western region. Our team of 11 practitioners provides high-quality services across both clinic-based and telehealth settings, supporting clients from a wide range of cultural backgrounds under multiple funding streams, including Medicare, WorkCover, TAC, NDIS, Veterans Affairs, and Financial Assistance schemes.

About the Role

This position has a strong focus on new client intake and billing/accounts management. We are seeking someone who is not only accurate and detail-oriented, but also confident and proactive in following up accounts across multiple funding bodies. While initially an admin support position, for the right candidate this role has the potential to grow.

Key responsibilities include:

New client intake and appointment bookings – welcoming new clients, managing intake enquiries, and setting them up accurately in Halaxy.
Billing, accounts receivable and payable – including Medicare processing, WorkCover, TAC, NDIS, Financial Assistance Scheme, and other funding streams.
Proactively managing outstanding accounts – following up confidently, professionally, and assertively to ensure timely payment.
Providing front desk reception support during periods of staff leave and peak workload.
Delivering exemplary customer service, engaging warmly and professionally with clients from diverse backgrounds.
Meeting administrative KPIs while maintaining accuracy and efficiency.

Essential Requirements

Halaxy software experience (minimum 1 year experience).
Strong knowledge of Medicare processes, including the Better Access Scheme.
Demonstrated experience in billing/accounts payable and receivable across multiple funding bodies.
Confidence and professionalism in chasing accounts and managing overdue payments.
Excellent customer service and interpersonal skills, with confidence engaging a wide range of clients.
Ability to work both independently and collaboratively in a supportive team environment.
Working With Children’s Check, Police Check, and Driver’s Licence.

Preferred Skills & Experience

Prior administration experience in an allied health or psychology clinic.
Strong multitasking, organisational, and time management skills.
A proactive, detail-oriented approach with the ability to prioritise and meet deadlines.

Why Join Us?

Be part of a warm, cohesive, and supportive team where your contribution is valued.
Flexible hours that fit around your lifestyle.
Join an established clinic with a reputation for excellence and strong community partnerships.
A role where your customer service, intake, and billing expertise will directly support better client outcomes.

How to Apply
Please email your resume and cover letter addressed to:

Principal Clinical Psychologist – Kylie Clarke
Northwest Psychological Services

[email protected]

Pay: $36.39 per hour

Benefits:

Unlimited annual leave

Experience:

Halaxy Software: 1 year (Required)
Medical receptionist: 1 year (Preferred)

Work Location: In person

Quick Apply

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receptionist jobs in sunbury vic

Receptionist and Administration Assistant - Psychology Practice

Administrative Assistant/Receptionist

Receptionist - Melbourne

Front Office Receptionist

Gym Receptionist

Casual Mechanic Receptionist / Administrator

Casual Medical Receptionist

Receptionist

Receptionist

Gym Receptionist

Dental Assistant

Medical Receptionist

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