In-Demand Records Jobs in Castle Hill, Nsw

Customer Support & Administration Officer - Allied Health Practice
Grace Children's Therapy —Castle Hill NSW
- Part-time
- Customer service
- Administrative experience
- Computer skills
Quick Apply
Admin Assistant - Visas | Sydney, NSW
Skillverse Education and Migration Pty Ltd —Parramatta NSW
- $49,900.00 - $85,591.96 a year
- Full-time
- Office
- Microsoft Office
- Organisational skills
- Health insurance
Quick Apply
Servery Staff - Castle Hill - Casual and Permanent availability across Mon - Sat
Anglicare —Castle Hill NSW
- Customer service
- Food service experience
- Communication skills
- Employee assistance program
- Gym membership
Customer Service Representative/Administrator
SCCR Restorations Pty Ltd —Castle Hill NSW
- $35 an hour
- Full-time
- Customer service
- Administrative experience
- In-person
Quick Apply
Primary & Secondary Teachers (English, Math, Physics, Chemistry, HSC Marker, OC, Selective)
Kelly Gracie —Epping NSW
- $45 - $120 an hour
- Part-time
- English
- In-person
- Communication skills
Quick Apply
Claims Assistant
SCCR Restorations Pty Ltd —Castle Hill NSW
- From $35 an hour
- Part-time
- Customer service
- Administrative experience
- In-person
Quick Apply
Client Services Administrator
Geoffrey Nathan Australia Pty Ltd —Barangaroo NSW
- From $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
13d
Administration Assistant - Part-time - Remote
Healthproof —North Sydney NSW
- $55,000 - $60,000 a year
- Full-time
- Remote
- English
- Administrative experience
- Communication skills
- Work from home
- Referral program
Quick Apply
Showroom & Sales Administration Coordinator - Castle Hill
Seddiq Group PL —Castle Hill NSW
- $53,172.35 - $65,000.00 a year
- Part-time
- CRM software
- Management
- Customer service
Quick Apply
14d
Intake and Assessment Officer
Mission Australia —Hornsby NSW
- $94,472 a year
- Full-time
- Management
- Microsoft Office
- Databases
Office All Rounder ( start from 3 days per week )
Better support solutions —Parramatta NSW
- $33 - $38 an hour
- Customer service
- Administrative experience
- Computer skills
Quick Apply
5h
Community Worker
HeartCare Health Services Pty Ltd —Plumpton NSW
- $79,423 a year
- Full-time
- First Aid Certification
- In-person
- Associate degree
Quick Apply
Student Support Officer
Aspen College —Parramatta NSW
- $59,822.68 - $104,375.16 a year
- Part-time
- Management
- Microsoft Office
- In-person
Quick Apply
Build Your Career While Shaping Theirs: Join Us as an Academic Advisor
Hugeheart Education Sydney —Chatswood NSW
- $61,261.85 - $127,891.04 a year
- Part-time
- In-person
- Leadership
- Communication skills
- Free food
Quick Apply
General Admin VA
The Doing Co —Sydney NSW
- Full-time
- Remote
- Microsoft Excel
- Microsoft Office
- QuickBooks
- Work from home
Catering Assistant - Baulkham Hills
SUMMIT HEALTH CARE PTY LTD —Baulkham Hills NSW
- Customer service
- Cooking
- Communication skills
Quick Apply
Project Coordinator
Alder Projects Pty Ltd —Homebush NSW
- From $75,000 a year
- Full-time
- Management
- Administrative experience
- Construction experience
- Parental leave
- Professional development assistance
Quick Apply
Contract Administrator Projects
BMIA Broker Network —Bella Vista NSW
- $80,000 - $87,000 a year
- Full-time
- Research
- Microsoft Office
- Finance
Quick Apply
12d
Human Resources Coordinator
Silverchain —Bella Vista NSW
- Up to $18,500 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Human resources
Quick Apply
9d
Student Support Administrator
Astral skills Institute of Australia —Parramatta NSW
- $53,000 - $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
Quick Apply
5d

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Customer Support & Administration Officer - Allied Health Practice

Grace Children's Therapy
Castle Hill NSW

Quick Apply

Job Details

Part-time | Casual

Qualifications

Customer service
Certificate III
Administrative experience
Driver Licence
Computer skills
Typing
Working with Children Check
Office experience

Full Job Description

We are a busy occupational therapy practice and looking for a casual administration support officer with experience in customer service and administration to join our allied health practice. The position has potential to transition to a permanent part-time position in the future for the right candidate.

The successful applicant will work as an important member of the team by providing administrative support to our friendly therapy team and assisting with coordinating our client appointments, processing transactions, invoicing and ad-hoc admin tasks. A pivotal component of this role will be keeping our database up to date and providing phone support to our clients, including onboarding clients into our practice and updating therapist diaries.

Knowledge of the National Disability Insurance Scheme and medical referral process is beneficial as a large part of your role is providing information to clients and coordinating calendars, however we are willing to provide training to the right person.

You will be working within a team of administration support officers, therefore, it's essential to be a team player and you would report directly to the practice manager and the company director.

The applicant needs to be well presented and enjoys working in a busy environment, as well as, have a good eye for detail and excellent customer service skills. Being able to build rapport with parents is essential as you will be a point of call for families that attend the practice. We work with young children, teenagers and young adults with varying disabilities therefore you need to be a person of integrity, patience and understanding and will be required to complete mandatory training as part of your job role.

This role requires you to be able to work unsupervised and complete duties independently and on a timely basis. This job role requires a person who is a logical thinker and able to multi-task and manage their time efficiently. Accuracy and attention to data entry is a requirement.

We are completely paperless, and utilise a number of apps and platforms to streamline all our systems therefore you need to be trained in using our software platforms.

The duties include:

Maintain accurate client records.
Process invoices and payments through our gateway.
Handle correspondence and communication with clients
Support the team with various administrative duties as needed
Opening and closing the clinic
Transactions, including emailing invoices and receipts and processing payments.
Answering the phone and coordinating appointments
Keeping our client database up to date.
Setting up client profiles in the system
Liaison with clients and following up on documentation
Processing, scanning incoming and outgoing correspondence (as we are paperless) to the database.
Following up daily on payments and reconciling transactions to ensure the day is balanced.

Essential Criteria:

Certificate III or above in office administration/business or similar work experience in administration.
Experience processing and reconciling invoices.
Attention to detail.
Being able to work independently and autonomously is essential.
Being able to prioritise workflow and manage time to ensure invoicing is completed by the end of the day.
Be willing to learn how to use our Practice Management Software
Experience working in with allied health or medical sector is highly regarded.
Understanding the NDIS process is beneficial as a large portion of our work is with NDIS participants however, training will be provided.
Experience with the Medicare scheme is beneficial
Working with Children Check is mandatory (willing to obtain one)
NDIS Worker Screener is mandatory (willing to obtain one)
High level of computer skills with adequate typing speed of 35-40 wpm
Attention to detail and meticulous data entry is essential
Be reliable and possess a strong work ethic
Ability to work in a face-paced environment
A fast learner with using a variety of apps and platforms
Being punctual is important as the opener for the day.
NSW Drivers Licence and own vehicle required

Hours:

Need to be available to work up to 7pm and available to work during our operational hours.

Part-time position available - approximately 15 -18 hours per week.

Operation hours:

Tuesday, Wednesday, Thursday - 10am to 7pm
Friday 9am to 6pm
Saturday 7:30am to 1:30pm

Commencement Date: September 2026

Quick Apply

Refine Your Search

records jobs in castle hill, nsw

Customer Support & Administration Officer - Allied Health Practice

Admin Assistant - Visas | Sydney, NSW

Servery Staff - Castle Hill - Casual and Permanent availability across Mon - Sat

Customer Service Representative/Administrator

Primary & Secondary Teachers (English, Math, Physics, Chemistry, HSC Marker, OC, Selective)

Claims Assistant

Client Services Administrator

Administration Assistant - Part-time - Remote

Showroom & Sales Administration Coordinator - Castle Hill

Intake and Assessment Officer

Office All Rounder ( start from 3 days per week )

Community Worker

Student Support Officer

Build Your Career While Shaping Theirs: Join Us as an Academic Advisor

General Admin VA

Catering Assistant - Baulkham Hills

Project Coordinator

Contract Administrator Projects

Human Resources Coordinator

Student Support Administrator

I want to receive the latest job alert for records in castle hill, nsw

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