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Asset Coordinator

Service Stream -
Melbourne VIC

Apply Now

Job Details

Full-time
3 days ago

Benefits

Annual leave
Paid volunteer leave

Qualifications

Asset management
Microsoft Excel
Microsoft Office
Administrative experience
Analysis skills
Records management
Data entry
Communication skills

Full Job Description

Primary Location

VIC - Melbourne - 655 Collins St

Job Description Summary

We are seeking a highly organised and detail-oriented Asset Coordinator to join our team and support the effective administration of fleet and asset lifecycle activities across the business.

This role is ideal for an administration professional who enjoys working with systems, managing data integrity, coordinating multiple stakeholders, and ensuring compliance across a diverse fleet and asset portfolio. You will play a key role in maintaining accurate asset records, supporting telematics and fleet processes, coordinating onboarding and disposals, and ensuring all activities are completed efficiently and remain audit ready.

This is a full-time permanent role based from our Collins Street office, supporting hybrid working arrangements.

About the Role

Administer telematics activities including device ordering, installation scheduling, troubleshooting coordination, and asset-device reconciliation.
Manage fleet and asset onboarding administration, including creating asset records, allocating fleet numbers, uploading documentation, and coordinating handover packs.
Support maintenance compliance activities by tracking service schedules, following up overdue actions, and collecting supporting evidence.
Coordinate redeployment administration, ensuring custodian, location, and cost centre information is updated and condition checks are completed.
Manage disposal administration processes including de-fleet workflows, removal of telematics and fuel cards, collection of documentation, and record closure.
Maintain asset and fleet system integrity, ensuring master data remains accurate, complete, and up to date.
Provide reporting support across compliance performance, onboarding activity, disposal pipelines, and telematics coverage.
Compile audit evidence packs and support internal reviews, audits, and assurance activities.
Identify and escalate exceptions, risks, or data inconsistencies to support effective asset management outcomes.

About you

Previous experience in operations or administrative support roles.
Strong data entry and record management skills with a high level of accuracy and attention to detail.
Advanced proficiency in Microsoft Excel and the broader Microsoft 365 suite.
Solid reporting and analytical skills, including the ability to develop, maintain and distribute operational and compliance reports.
The ability to prioritise workloads, manage competing deadlines and work independently.
Strong analytical and problem-solving skills with the confidence to investigate and resolve issues.
Excellent stakeholder engagement and communication skills.
A continuous improvement mindset with a focus on process consistency and system integrity.

About Service Stream

Service Stream is an equal opportunity, ASX-listed business that develops and operates Australia’s essential service networks across telecommunications, utilities, transport, defence and social infrastructure. We keep communities connected—and we’re proud of the work we do.

Why you’ll like working here

Flexible working: genuine flexibility options available.
Growth: national career pathways across multiple business units.
Discounts: retail partners including Woolworths, Airbnb, JB Hi-Fi, Bupa and more.
Paid leave: parental, cultural, community service, study, volunteering and purchased leave.
Inclusive culture: we value diversity, inclusion and celebrate excellence.

How to apply

Click Apply to submit your application. You’ll be prompted to create a profile in our recruitment system.

We welcome applications from Aboriginal and/or Torres Strait Islander peoples, people with disability or neurodivergence, members of the LGBTIQA+ community, Veterans and people from all backgrounds.

Applications can’t be accepted via email. If you require reasonable adjustments during the recruitment process, please contact [email protected].

Department

Assets & Facilities

How to Apply

If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.

Apply Now

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