In-Demand Administration assistant Jobs in Parramatta, Nsw

All Rounder Admin Assistant - Aged care
Professional and Leading Care Services —Homebush NSW
- $27 - $30 an hour
- Part-time
- CRM software
- CPR Certification
- Microsoft Office
Quick Apply
3d
Conveyancing & Administration Assistant
PLATINUM CONVEYANCING SERVICES —Rosehill NSW
- $55,000 - $65,000 a year
- Part-time
- Administrative experience
- Organisational skills
- In-person
Quick Apply
2d
All Rounder Admin Assistant
Professional and Leading Care Services —Homebush NSW
- $27 - $30 an hour
- Full-time
- Administrative experience
- In-person
- Communication skills
Quick Apply
3d
Administration Assistant (Accounting Firm)
Progressive Accounting and Taxation —Burwood NSW
- From $65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
21h
Administrative Assistant - Karitane
Karitane —Sydney Western Suburbs NSW
- Part-time
- Microsoft Office
- Administrative experience
- Data entry
2d
Office Administrator
Sydney Zoo —Eastern Creek NSW
- Full-time
- Customer service
- Microsoft Office
- Databases
Quick Apply
1d
Receptionist/Office Assistant PA
Sydney Express Powder coating —Smithfield NSW
- From $57,000 a year
- Overtime
- Bilingual
- Microsoft Excel
- In-person
- Free food
Quick Apply
1d
Executive Assistant
News Corp —Sydney NSW
- Hybrid work
- Google Suite
- Sales
- Microsoft Office
- Parental leave
6d
Admin, Logistics & Sales Support
Professional Audio & Television —Hornsby NSW
- Full-time
Office Administrator
Taylor Thomson Whitting —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant, Institutional Client Solutions - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Management
- Sales
- Salesforce
7d
Executive Assistant (C-Suite)
Scape Australia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Equity Administrative Assistant, Sydney
Jefferies & Company, Inc. —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Executive Assistant, APJC Technology, APJC Technology
Amazon Web Services Australia Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Leadership
Administration Assistant - Contracts Department
Taylor Thomson Whitting —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant - Banking and Financial Services
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Management
- Organisational skills
- Annual leave
- Work from home
Administrative Assistant
Gilchrist Connell —Sydney NSW
- Full-time
- Hospitality
- Office
- Microsoft Office
- Parental leave
- Employee assistance program
2d
Executive Assistant
Loreto Kirribilli —Kirribilli NSW
- Full-time
- Administrative experience
- Organisational skills
- AI
14d
Assistant Executive Housekeeper
AccorHotel —Sydney Olympic Park NSW
- Weekend availability
- Hospitality
- Organisational skills
- Cleaning
- Free parking
Quick Apply
Executive Assistant to Executive Director (Administration Officer Lvl 5) - Bankstown-Lidcombe Hospital - Perm FT
South Western Sydney Local Health District —Sydney Western Suburbs NSW
- $79,171.07 - $80,966.53 a year
- Full-time
- Management
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
6d

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All Rounder Admin Assistant - Aged care

Professional and Leading Care Services -
Homebush NSW

Quick Apply

Job Details

Part-time
$27 - $30 an hour
3 days ago

Qualifications

CRM software
CPR Certification
Microsoft Office
Administrative experience
Home care
First Aid Certification
Working with Children Check
Communication skills
Time management

Full Job Description

Job Description- All Rounder Admin Assistant (Full time)

Position Overview: We are seeking an experienced and highly organised Aged Care Administration Assistant to join our growing team. This role is responsible for supporting the day-to-day administrative operations of our aged care services, ensuring efficient coordination of care, maintaining accurate client records, and providing exceptional customer service to clients, families, and staff.

The successful candidate will work closely with management, care staff, clients, and external stakeholders to ensure smooth service delivery while maintaining compliance with aged care standards and organisational policies.

Key Responsibilities:

Administration & Office Support

Manage day-to-day administrative activities of the office.
Answer incoming phone calls, emails, and general enquiries professionally.
Maintain accurate filing systems, both electronic and paper-based.
Prepare letters, reports, meeting minutes, and other documentation.
Manage office supplies and inventory.
Support management with general administrative duties and special projects.

Client Administration

Create and maintain accurate client records within the organisation's CRM system.
Process new client referrals, admissions, and documentation.
Ensure all client information is kept confidential and up to date.
Coordinate appointments, assessments, and service bookings.
Maintain regular communication with clients, families, and healthcare professionals.

Staff Administration

Assist with staff onboarding and maintaining employee records.
Monitor staff compliance documents, including expiry dates of mandatory certifications.
Support recruitment administration and document management.
Maintain accurate staff files and compliance records.

Scheduling & Coordination

Assist with scheduling client services and coordinating care staff where required.
Liaise with care staff regarding schedule changes and client requirements.
Support efficient allocation of services to meet client needs.

Compliance & Documentation

Ensure documentation complies with Aged Care Quality Standards and organisational policies.
Maintain accurate records and documentation.
Assist with audits, compliance reporting, and quality improvement activities.
Support accreditation and regulatory requirements.

Customer Service

Provide professional and compassionate service to clients and their families.
Respond promptly to enquiries and resolve administrative issues.
Build positive relationships with clients, staff, and external stakeholders.

Quality Improvement

Assist in maintaining quality systems and continuous improvement initiatives.
Identify opportunities to improve administrative processes and service delivery.
Participate in staff meetings and ongoing training.

General Duties

Support company events, meetings, and promotional activities when required.
Assist other departments as needed.
Perform additional administrative duties as directed by management.

Note: This job description is intended to outline this role's general scope of responsibilities. It is not an exhaustive list of duties, and additional tasks may be assigned based on the company's needs. The role of an Admin requires flexibility, adaptability, and a commitment to improving the lives of individuals.

Qualifications & Requirements:

Essential

Minimum 2+ years of experience in an administrative role within the Aged Care, Community Services, Disability, Healthcare, or Allied Health sector.
Knowledge of the Australian Aged Care system and Aged Care Quality Standards.
Excellent organizational and time management skills.
Strong communication and interpersonal skills.
High level of computer literacy, including Microsoft Office Suite.
Experience using client management or CRM systems.
Ability to work independently and collaboratively within a team.
Strong attention to detail and ability to manage multiple priorities.
Professional, compassionate, and client-focused approach.
Excellent problem-solving and organisational abilities.

Desirable

Experience with scheduling or rostering.
Experience working in a community or home care environment.

Pre-Employment Requirements:

The successful applicant must hold or be willing to obtain before commencing employment:

NDIS Worker Screening Check
Working With Children Check (WWCC)
National Police Check
Current First Aid Certificate (HLTAID011 or equivalent)
Current CPR Certificate (HLTAID009 or equivalent)

What We Offer

Supportive and friendly team environment.
Ongoing training and professional development opportunities.
Opportunity to make a meaningful difference.
Career growth within a growing aged care organisation.

If you are an experienced administrator who is passionate about delivering high-quality aged care services and enjoys working in a fast-paced, people-focused environment, we would love to hear from you. Apply today and become part of our dedicated team.

Job Type: Part-time

Pay: $27.00 – $30.00 per hour

Application Question(s):

Do you have experience working with the NDIS?
How would you rate your technology Adaptability ?

Experience:

Administration: 1 year (Preferred)
Aged care: 2 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administration assistant jobs in parramatta, nsw

All Rounder Admin Assistant - Aged care

Conveyancing & Administration Assistant

All Rounder Admin Assistant

Administration Assistant (Accounting Firm)

Administrative Assistant - Karitane

Office Administrator

Receptionist/Office Assistant PA

Executive Assistant

Admin, Logistics & Sales Support

Office Administrator

Executive Assistant, Institutional Client Solutions - Sydney

Executive Assistant (C-Suite)

Equity Administrative Assistant, Sydney

Executive Assistant, APJC Technology, APJC Technology

Administration Assistant - Contracts Department

Executive Assistant - Banking and Financial Services

Administrative Assistant

Executive Assistant

Assistant Executive Housekeeper

Executive Assistant to Executive Director (Administration Officer Lvl 5) - Bankstown-Lidcombe Hospital - Perm FT

I want to receive the latest job alert for administration assistant in parramatta, nsw

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