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Coordinator, Preventative Maintenance

Deakin University -
Burwood VIC

Apply Now

Job Details

Full-time
$110,171 - $121,309 a year
9 days ago

Benefits

Parental leave
Employee discount

Qualifications

Asset management
Management
Legal drafting
SharePoint
Communication skills

Full Job Description

Job no: 588000
Work type: Full-time
Location: Geelong - Waurn Ponds, Melbourne - Burwood
Categories: Building and Property Services

Based at our Geelong, Waurn Ponds Campus or Melbourne, Burwood Campus + hybrid work arrangements
Full time & Continuing
$110,171 - $121,309 (HEW 7) + 17% Superannuation

Why work with us?

At Deakin, we offer more than just a job - we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow - whether you're working remotely or immersed in the vibrant energy of campus life.

About the role:

Join our Property Infrastructure team and play a key role in ensuring the safety, compliance and operational performance of a diverse property portfolio. Reporting to the Manager, Engineering Services, you will coordinate essential safety measures (ESM), preventative maintenance programs and service contract delivery across multiple sites, ensuring statutory compliance and high-quality service delivery.

We're looking for a proactive facilities professional with experience in commercial property and multi-site portfolios who thrives in a collaborative environment and has a strong understanding of contractor management, compliance and preventative maintenance.

A typical week will include:

Coordinate and advise on procurement, tendering and contract administration activities in line with organisational policies and governance requirements including contract drafting approvals, evaluations, extension and / or renewals
Support the delivery of essential safety measures (ESM), fire and statutory services, including compliance reporting and AEMSR requirements.
Champion proactive asset management by identifying opportunities to reduce reactive maintenance and optimise building performance.
Lead contractor audits, defect management and performance reporting, ensuring issues are tracked through to completion.
Maintain accurate SharePoint records and build strong stakeholder relationships to support service delivery.

To be successful, you’ll have:

Relevant qualifications and/or significant experience in facilities, property or asset management within a commercial, multi-site environment.
Demonstrated experience managing contractors, overseeing performance and delivering high-quality services within complex and dynamic environments, ensuring compliance with organisational standards.
Strong knowledge of Essential Safety Measures (ESM), including AS 1851 requirements and statutory compliance across property and facilities management.
Proven ability to plan, prioritise and manage competing deadlines in a fast-paced environment and drive continuous improvement initiatives.
Strong interpersonal and communication skills, with the ability to engage, influence and collaborate with stakeholders at all levels.
Familiarisation with Sharepoint and auditing tools such as IAuditor is advantageous.

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Brendon Blick (Manager, Engineering Services) on [email protected]

Applications for this position close on Tuesday 18 August 2026.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender‑based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.

Advertised: 04 Aug 2026 AUS Eastern Standard Time
Applications close: 18 Aug 2026 AUS Eastern Standard Time

Apply Now

Refine Your Search

facilities and site administration coordinator jobs

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