In-Demand Administration assistant Jobs in Parramatta, Nsw

Administrative Coordinator - Remote (Sydney)
Recollective Inc. —Sydney NSW
- Full-time
- Remote
- CRM software
- Microsoft Excel
- Sales
Quick Apply
11d
Day Hospital Administration Assistant
Double Bay Day Hospital —Sydney NSW
- Customer service
- Administrative experience
- Patient care
Personal & Office Assistant
Hyecorp Property Group —Chatswood NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
People & Culture Administration Assistant
CUE —Surry Hills NSW
- Full-time
- Human resources
Quick Apply
Administrative Assistant
Ability Group —Lane Cove NSW
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Executive Assistant to the General Manager (Administrative Officer Level 6)
NSW Health —Campsie NSW
- $1,601.31 - $1,639.17 a week
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
11d
Executive Assistant to the CEOs (Part-time)
Online Marketing Gurus —Sydney NSW
- Part-time
- Microsoft Office
- Organisational skills
- Communication skills
Quick Apply
Executive Assistant, Marketing & Client Services
Allens —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
- Health insurance
- On-the-job training
Executive Assistant
St Vincent de Paul Society —Lewisham NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
3d
Service Support Admin
Vanderlande Industries —Sydney NSW
- Full-time
- Microsoft Office
- Organisational skills
- Computer skills
Admin, Logistics & Sales Support
Professional Audio & Television —Hornsby NSW
- Full-time
Senior Executive Assistant
Crown Lands and Public Spaces —Sydney NSW
- $129,464 - $142,665 a year
- Full-time
- Organisational skills
- Communication skills
3d
Executive Assistant
Loreto Kirribilli —Kirribilli NSW
- Full-time
- Administrative experience
- Organisational skills
- AI
2d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Senior Administrative Assistant
AbbVie —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12d
Legal Administrative Assistant (AU)
DroneShield Limited —Sydney NSW
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
8d
Office Administrator - Property Services
The Scots College —Bellevue Hill NSW
- Full-time
- Microsoft Excel
- Administrative experience
- Working with children
- Employee assistance program
Quick Apply
3d
Assistant Executive Housekeeper
Hyatt Regency Sydney —Sydney NSW
- Weekend availability
- Microsoft Outlook
- Cleaning
- Leadership
Executive Assistant
FerrierSilvia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Communication skills
Executive Assistant
Blackmores Group —Surry Hills NSW
- Full-time
- Hybrid work
- Organisational skills
- SharePoint
- In-person
7d

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Administrative Coordinator - Remote (Sydney)

Recollective Inc. -
Sydney NSW

Quick Apply

Job Details

Full-time
11 days ago

Qualifications

CRM software
Microsoft Excel
Sales
Salesforce
Organisational skills
HubSpot
AI
Communication skills
Time management

Full Job Description

Who We Are

Recollective Inc. is the leading provider of online research software for conducting qualitative research studies and fostering strategic customer insight communities. Launched in 2011, Recollective is recognized in the top 20 in the 2025 GRIT50 ranking of the world’s most innovative suppliers in the market research industry. Thousands of the world’s most innovative market research agencies and enterprises choose Recollective.

As a fast-growing tech company headquartered in Ottawa, Canada, we have very ambitious goals and we’re not slowing down. We like to dream big, get things done and have fun while doing it. Interested? Apply today!

Find out more about us and our story here!

Who You Are

This is a remote position joining a small local team. You will play a key role in our growing Asia-Pacific (APAC) presence while collaborating with our global teams from your home office. While we offer the flexibility of working from home, we have a preference for candidates based in Greater Sydney to allow for occasional in-person team collaboration.

We are seeking a proactive and detail-oriented Administrative Coordinator to serve as the operational backbone of our APAC team. You'll work across all departments, providing crucial support that ranges from routine tasks to operational improvements. While you don’t need to be an expert in everything on day one, you are naturally tech-savvy and thrive in a fast-paced, multi-faceted environment where no two days are the same.

Role Responsibilities

Provide high-level administrative assistance across all departments, ensuring daily tasks and general data management duties are completed accurately.
Develop and maintain clear documentation for company processes, proactively identifying and driving workflow improvements.
Support the Services team with administrative tasks by scheduling new projects and maintaining meticulous records to ensure seamless service delivery.
Periodically report on administrative tasks and metrics to senior team members.
Plan and execute team and client offsites including: managing vendor relationships, travel arrangements and scheduling.
Streamline departmental efficiency by managing the administrative lifecycle of customer accounts and sales documentation.

Required Skills and Experience

Previous experience in a similar role, ideally within an administrative environment.
Excellent written and oral communication skills, with a knack for translating complex requests into clear, professional responses.
Superb attention to detail and organisational skills.
A self-starter who thrives in a remote environment, with the confidence to manage your own time while staying tightly synced with a global team.
Superior time management skills with a demonstrated ability to multitask and prioritize competing demands.
A sense of urgency and commitment to completing tasks, with a focus on delivering results.
Highly proficient at using Microsoft Excel.
The ability to confidently and effectively work with Directors and the Executive team.
Advanced computer literacy and experience with cloud-based office software such as Google Workspace and a "tech-curious" mindset.
Experience using AI tools (e.g., ChatGPT, Gemini or other AI features) to enhance productivity, draft communications or solve problems is a strong asset.
Experience with CRM software (e.g., Salesforce, etc.) and/or email and customer marketing software (such as Apollo, Hubspot or Outreach) is a significant plus.

Location

This is a remote-working position, open to any applicant based and legally eligible to work in Sydney, Australia.

________________________

Working at Recollective

Some people excel in a more formal hierarchy, with a precise job description, a standard 9-5 routine or an environment where your path forward is pre-defined in a traditional way.

This is not that kind of place. At Recollective, everyone is a driver - there are no passengers and no excuses as we continue to build our company together.

If you are customer-obsessed, inspired to find your own new challenges and opportunities, energized by fast-paced change, and driven to blaze our own trail…you will love it here.

Our Core Values

Our core values serve as our compass, helping us maintain our corporate culture by hiring candidates with aligned values, shaping our programs and policies, and guiding our actions and decisions.

Read more about each of our core values below:

Transparency
Drive
Excellence
Humanity
Team

We value the time and effort you put into your application. Every application is reviewed by a real person to give each candidate the attention they deserve. Artificial intelligence tools may be used to assist in the screening or assessment of applications for this position, but final hiring decisions are made by the selection team.

_________________________________________________________________________

Recollective is an equal opportunity employer and welcomes applications from all qualified individuals including women, Aboriginal and Torres Strait Islander peoples, people with disabilities, people from culturally and linguistically diverse backgrounds, and people from gender and sexually diverse communities.

We want to be sure that everyone is able to participate fully and equally in our selection process. If you are selected for an interview, please let us know if you require any reasonable adjustments.

Recollective is committed to protecting our job applicants' personal information. We gather, store and handle data fairly, transparently and with respect towards individual rights. By applying, you declare that you have read, understood, and consent to our Job Applicant Privacy Policy.

We would like to thank all applicants for their interest in our company, however, only those candidates selected for an interview will be contacted by our Talent Acquisition team.

Quick Apply

Refine Your Search

administration assistant jobs in parramatta, nsw

Administrative Coordinator - Remote (Sydney)

Day Hospital Administration Assistant

Personal & Office Assistant

People & Culture Administration Assistant

Administrative Assistant

Executive Assistant to the General Manager (Administrative Officer Level 6)

Executive Assistant to the CEOs (Part-time)

Executive Assistant, Marketing & Client Services

Executive Assistant

Service Support Admin

Admin, Logistics & Sales Support

Senior Executive Assistant

Executive Assistant

Executive Assistant - Travel & Business Operations

Senior Administrative Assistant

Legal Administrative Assistant (AU)

Office Administrator - Property Services

Assistant Executive Housekeeper

Executive Assistant

Executive Assistant

I want to receive the latest job alert for administration assistant in parramatta, nsw

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