In-Demand Hr coordinator Jobs in Parramatta, Nsw

Senior Medical Receptionist & Practice Administrator
Familywise Medical Practice —Castle Hill NSW
- From $29.45 an hour
- Part-time
- Management
- Administrative experience
- Clinic
Quick Apply
5d
Aboriginal Workforce Development Coordinator (Health Manager Lvl 2) - Temp FT
South Western Sydney Local Health District —Sydney Western Suburbs NSW
- $2,277.19 - $2,686.94 a week
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Parental leave
6d
OOSH Coordinator and Educational Leader
Pacific Hills Christian School —Dural NSW
- Full-time
- Administrative experience
- Education
- First Aid Certification
4d
Contractor Partner Allied Health/ BSP/ PBS / Support Coordinator
Therapy Care —Sydney NSW
- $50 - $130 an hour
- Full-time
- Hybrid work
Quick Apply
Campaign Executive
LEWIS —Sydney NSW
- Presentation skills
OOSH Educator
Pacific Hills Christian School —Dural NSW
- Part-time
- Childcare
- First Aid Certification
- Communication skills
Project Manager
Icon —Sydney NSW
- Full-time
- Leadership
- Construction Management
- Parental leave
- Employee assistance program
6d
People Services Adviser
MinterEllison —Sydney NSW
- AI
- Communication skills
10d
Canteen Assistant (Casual)
Pacific Hills Christian School —Dural NSW
Key Account Coordinator | Minto NSW
CEVALogistics —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Microsoft Office
- Disability insurance
- Parental leave
10d
Personal Assistant / Team Assistant
Accru —Sydney NSW
- Customer service
- Administrative experience
- Communication skills
State Manager
Bentino —Rozelle NSW
- Full-time
- Leadership
Quick Apply
11d
Customer Service Coordinator | Banksmeadow NSW
CEVALogistics —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Excel
- Management
- Customer service
- Disability insurance
- Parental leave
6d
PEC Business Partner
St Basil's Aged Care NSW & ACT —Lakemba NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Employee assistance program
- Referral program
Plant and Equipment Coordinator
Abergeldie Complex Infrastructure —Saint Marys NSW
- Full-time
- First Aid Certification
- Computer skills
Enrolled Nurse (NDIS High Intensity Home Care)
Jack's Butterflies Ltd. —Carlingford NSW
- $39 - $46 an hour
- Temporary
- CPR Certification
- First Aid Certification
- Acute care experience
- Travel reimbursement
Quick Apply
Teacher – English, Drama and Yr 12 Projects – High School
Steiner Education Australia (SEA) —Chatswood NSW
- Part-time
9d
Operational Worker - Business Centres Cleaning & Maintenance
Woollahra Municipal Council —Double Bay NSW
- Up to $95,883 a year
- Weekend availability
- Construction experience
- Communication skills
6d
Learn To Swim Instructor
Cranbrook School —Bellevue Hill NSW
- First Aid Certification
Exercise Physiologist
Rehab Options Injury Management —Sutherland Shire NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Opportunities for advancement

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Senior Medical Receptionist & Practice Administrator

Familywise Medical Practice
Castle Hill NSW

Quick Apply

Job Details

Part-time
From $29.45 an hour
5 days ago

Qualifications

Management
Administrative experience
Medical receptionist
Medical administration
Analytics

Full Job Description

About Us

Familywise Medical Practice is a well-established, busy general practice serving the Castle Hill community. Our team of GPs, nurses and allied health professionals deliver high-quality, patient-centred care to families and individuals across the Hills District. We're a mixed-billing practice that values a positive team culture, professional development and staff who take pride in keeping the practice running smoothly.

The Opportunity

We're looking for an experienced Senior Medical Receptionist ready to step into a hands-on hybrid role — combining frontline patient care with dedicated practice administration support.

This permanent part-time position (2 days per week, approximately 16 hours) offers genuine variety, real responsibility, and the chance to become a trusted long-term member of our team.

We need someone flexible and willing to increase hours to cover the reception team during peak leave periods. This isn't a casual short-shift fill-in — we want someone who genuinely gets to know our practice, our people and our patients.

What Makes This Role Different

Genuine variety — meaningful admin and operational work alongside reception
Work directly with the Practice Owner and Office Manager
Involvement with Cubiko practice analytics and data-driven operations
A pathway to increase hours and become the go-to team member during busy periods
Supportive team in a well-respected, established Hills District practice

What You'll Do

Day 1 — Senior Medical Reception

Manage patient bookings, cancellations and appointment schedules
Answer and triage incoming telephone enquiries
Patient check-in, check-out and account processing
Process Medicare, private, DVA and WorkCover patient accounts
Manage incoming correspondence, referrals and documentation
Maintain accurate patient demographic information
Support doctors, nurses and allied health practitioners
Handle complex or sensitive patient interactions professionally
Monitor appointment books and identify booking or workflow issues
Mentor and assist junior reception staff
Ensure reception procedures and privacy requirements are followed

Day 2 — Practice Administration & Operations

Provide administrative support to the Practice Owner and Office Manager
Run and interpret Cubiko practice analytics reports — appointments, billing, provider activity and clinical metrics
Identify trends, flag issues and present data summaries to management
Maintain practice policies, procedures and administrative documentation
Assist with staff rosters, leave records and timesheet administration
Maintain staff files, registrations and mandatory training records
Monitor outstanding tasks and follow up to completion
Assist with recruitment administration and staff onboarding/offboarding
Coordinate contractors, maintenance and service providers
Maintain office and practice supplies

Billing & Accounts

Review and follow up outstanding patient and third-party accounts
Assist with Medicare billing, rejected claims and DVA/WorkCover reconciliations
Investigate billing discrepancies and escalate to management

WHS, Accreditation & Compliance

Act as the practice WHS Coordinator — maintain registers, conduct safety inspections, manage incident reports
Share Fire Warden / Emergency Coordinator responsibilities
Assist with RACGP/AGPAL accreditation — documentation, audits, policy reviews, staff training records
Monitor CPR and mandatory training expiry dates
Maintain patient feedback and complaints records and follow up agreed actions

Quality Improvement

Identify and implement improvements to reception workflows and internal systems
Support quality-improvement activities and new procedure implementation

What We're Looking For

Proven experience in medical reception, preferably in a general practice setting
Experience with Best Practice or similar practice management software
Exposure to or willingness to learn Cubiko practice analytics
Strong understanding of Medicare, DVA and WorkCover billing
Confidence working with data and practice performance reports
Excellent organisational, time-management and administrative skills
Strong attention to detail and ability to follow tasks through independently
Professional, confident communication with doctors, staff, patients and external providers
Understanding of patient privacy, confidentiality and general practice compliance
Flexibility to increase hours to cover team leave when required — this is essential

Highly Regarded

Previous experience as a practice administrator, senior receptionist or clinic coordinator
Candidates with a background in HR will be highly preferred
WHS, accreditation or compliance experience in a healthcare setting
Fire Warden training (or willingness to undertake)
Experience supporting a practice owner or operations manager directly

Is This You?

This role suits someone who has outgrown a standard reception position and wants more — without moving away from the clinical environment they enjoy. You see what needs to be done, take initiative, and follow things through without being asked twice. You're comfortable with data and reports, and equally comfortable managing a full waiting room.

What We Offer

Competitive hourly rate commensurate with experience (minimum $29.45/hr, MA000027 Level 4)
Permanent part-time position with genuine long-term opportunities
Friendly, supportive team in a well-run, established practice
Access to Cubiko analytics and exposure to practice management at a strategic level
Training and professional development support
Hills District location — Castle Hill, NSW

How to Apply

Please submit your resume and a brief cover letter telling us about your medical reception and administration experience, and why this role appeals to you.

Applications are welcomed from candidates genuinely interested in a long-term role and available to increase hours during team leave periods.

Applications to: [email protected]

Only shortlisted candidates will be contacted. We thank all applicants for their interest.

Work Location: In person

Quick Apply

Refine Your Search

hr coordinator jobs in parramatta, nsw

Senior Medical Receptionist & Practice Administrator

Aboriginal Workforce Development Coordinator (Health Manager Lvl 2) - Temp FT

OOSH Coordinator and Educational Leader

Contractor Partner Allied Health/ BSP/ PBS / Support Coordinator

Campaign Executive

OOSH Educator

Project Manager

People Services Adviser

Canteen Assistant (Casual)

Key Account Coordinator | Minto NSW

Personal Assistant / Team Assistant

State Manager

Customer Service Coordinator | Banksmeadow NSW

PEC Business Partner

Plant and Equipment Coordinator

Enrolled Nurse (NDIS High Intensity Home Care)

Teacher – English, Drama and Yr 12 Projects – High School

Operational Worker - Business Centres Cleaning & Maintenance

Learn To Swim Instructor

Exercise Physiologist

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