In-Demand Program administrator Jobs in Thomastown, Vic

Events Administrator
Eventiv Australia Pty Ltd —Brunswick VIC
- $65,400 - $75,300 a year
- Overtime
- Hybrid work
- Management
- Microsoft Office
- Education
- Travel reimbursement
- Work from home
Quick Apply
20h
Junior Practice Administrator
Wotton Kearney —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
Senior Project Manager
Beca —Melbourne VIC
- Full-time
- Administrative experience
- Leadership
- Communication skills
- Parental leave
6d
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
APAC Contracts Leader
GE Vernova —Melbourne VIC
- Full-time
- Engineering
- English
- Bachelor's degree
6d
ELK Administrator
Accenture —Melbourne VIC
- Full-time
- Parental leave
6d
SENIOR DIRECTOR, COMMUNICATIONS, MARKETING, MEMBER & STAKEHOLDER ENGAGEMENT
SHK Asia Pacific —Melbourne VIC
- CRM software
- Marketing
Talent Acquisition Specialist
Compass Education —Hawthorn VIC
- Full-time
- Hybrid work
- Recruiting
- Parental leave
- Employee assistance program
Quick Apply
5d
Legal Administrator
FB Rice —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
19h
Senior Personal Assistant - Orthopaedic Services
St Vincent's Health Australia —Melbourne VIC
- $74,448.40 - $82,305.60 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
SHEQ Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Delivery Practice Analyst (Jira Admin)
Australia Post —Richmond VIC
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Agile
- Work from home
4d
Contracts Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Administrative experience
- Construction experience
- Budgeting
Contract Administrator - Vaughan Constructions
Ahrens Pty Ltd —Port Melbourne VIC
- Administrative experience
- Organisational skills
- Construction experience
- Health insurance
- Parental leave
Claims Delivery Enablement Specialist Hybrid
Hostplus —Melbourne VIC
- Full-time
- Management
- Administrative experience
- Communication skills
- Wellness program
- Parental leave
Facade Administrator
Hickory —Southbank VIC
- Office
- Administrative experience
- Analysis skills
- Parental leave
- Employee assistance program
5d
Head of Omnichannel Transformation
Link Group —Docklands VIC
- CRM software
- Analysis skills
- Financial services
- Parental leave
- Employee assistance program
Lease Administrator
CBRE —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Parental leave
14d
Systems Administrator
BAE Systems —Melbourne VIC
- Azure
- Computer Science
- Analysis skills
RSA Support Specialist
Defence Bank —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Financial services
Quick Apply
1d

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Events Administrator

Eventiv Australia Pty Ltd
Brunswick VIC

Quick Apply

Job Details

Contract
$65,400 - $75,300 a year
20 hours ago

Benefits

Travel reimbursement
Employee mentoring program
Work from home
Professional development assistance
Tools provided

Qualifications

Google Docs
Management
Microsoft Office
Education
Driver Licence
Construction experience
Diploma
Full Driver Licence
Budgeting
Working with Children Check

Full Job Description

About Eventiv

Eventiv is a Melbourne-based event site, safety and operations management consultancy. We deliver site management, risk and safety consultation, and permit administration for festivals, councils and live performance clients across Victoria, including Beyond The Valley, Knox City Council, Maribyrnong City Council and Ultra Music Festival.

About the Role

This role provides dedicated administrative and on-site operational support to the Director across the summer season, ranging from venue-based risk & safety systems through to full site and operations management of major music festivals and events.

Workload builds through the season: a light administrative footprint over spring while permit and consultation work ramps up, growing to full-time from November as the peak summer festival period begins. The role is well suited to someone who wants a genuine season-long commitment with excellent exposure to a range of festivals and events, working alongside a diverse crew. The role could be worked around other contracts or studies if desired.

Key duties and responsibilities

Enquiries & correspondence

Respond to email and phone enquiries from clients, contractors and the public on behalf of Eventiv, escalating to the Director where needed
Track stakeholder correspondence and proactively follow up outstanding items so nothing stalls waiting on a reply
Maintain contact lists and stakeholder databases across all active projects

Meetings & stakeholder coordination

Coordinate meeting logistics, prepare agendas and circulate pre-reads for client and contractor meetings
Attend meetings and take accurate minutes, distributing action items and tracking them through to completion
Liaise with council officers, venue operators and client representatives to keep projects moving to schedule

Document control & permits

Manage version control, copy editing and formatting of proposals, schedules, site plans and other client-facing documents to a consistent professional standard
Administer permit applications and track submissions through to approval and sign-off
Coordinate dangerous-goods and other regulatory compliance submissions where required

Contractor onboarding & compliance tracking

Collect, check and file contractor insurance certificates, SWMS and other compliance documentation
Track induction completion and site access records for crew and contractors ahead of bump-in
Flag expired or missing documentation early enough to resolve before it becomes a site issue

Financial administration

Maintain and update event budgets, tracking commitments and actuals against them
Raise purchase orders and process and reconcile invoices, keeping a clean paper trail for each event
Support end-of-event financial reconciliation and reporting to the Director

Scheduling & bump-in/bump-out support

Build and maintain run sheets, production schedules and crew rosters
Support bump-in and bump-out logistics coordination, including deliveries and site access scheduling
Track schedule changes and communicate updates promptly to affected stakeholders

On-site operations

Set up and staff the site office as the administrative and communications hub during build, show and break
Operate radio communications and act as first point of contact for crew and contractor queries
Provide production runner support and hold the ops desk across show days
Maintain incident, near-miss and daily diary logs, keeping compliance records current on-site
Undertake first-line problem-solving so issues reach the Director already triaged, not raw

Selection criteria

Essential

Confident working across Google Docs, Sheets and the wider Google Workspace platform and/or Microsoft Office
Experience with Asana or Monday.com, or a comparable project/task management tool
Good literacy and numeracy skills, with high attention to detail in written correspondence and financial records
Excellent interpersonal skills — comfortable liaising with clients, councils, contractors and crew
Ability to work autonomously with minimal supervision, prioritising a variable workload across multiple concurrent projects
Willingness and availability to work on-site during bump-in, show and bump-out, including some evenings, weekends and public holidays during peak season (Nov–Apr)
Current driver's licence and own transport (regional travel required for some events)

Desirable

Prior experience in events, festivals, live performance or venue operations administration
Familiarity with WHS documentation — SWMS, inductions, permits — in an events or construction-adjacent context
Experience with budget tracking, purchase orders or basic bookkeeping
Current Working with Children Check, or willingness to obtain one

Working conditions

This is a variable-hours role: weekly days move from 3 to 5 across the contract, tracking Eventiv's event calendar (see Hours & Schedule). Hours are agreed and rostered monthly in advance wherever possible.
December through March is the peak delivery period across multiple concurrent events; overtime is likely during this window. Overtime will be paid in accordance with the Award, or banked as time off in lieu (TOIL) under a written agreement, with TOIL typically taken down in April–May.
On-site work requires standing for extended periods, some physical handling of event materials, and working outdoors in variable weather.
The role holder is expected to maintain professional, calm communication during live show conditions.
The employer is an equal opportunity employer, and would happily discuss working with an applicant to overcome any barriers to entry and work through specifics.

Equipment & tools provided

Eventiv will provide a two-way radio and any event-specific PPE required for on-site work
Travel to venues outside the Melbourne metro area (e.g. Pitch in Ararat) will be reimbursed at the ATO cents-per-kilometre rate
Accommodation would be provided for events outside of Melbourne as per the award
The role holder will need their own laptop, phone and reliable transport

Probation & review

This role includes a 6-week probation period from the contract start date, with a formal check-in at 6 weeks and again at 3 months. Performance will be reviewed informally throughout the season, with a structured end-of-season review ahead of any decision to renew for 2027–28.

Pay: $65,400.00 – $75,300.00 per year

Benefits:

Employee mentoring program
Professional development assistance
Travel reimbursement
Work from home

Education:

Diploma (Required)

Language:

English (Required)

Licence/Certification:

Full Driver Licence (Required)

Work Authorisation:

Australia (Required)

Willingness to travel:

25% (Preferred)

Work Location: Hybrid remote in Brunswick VIC 3056

Quick Apply

Refine Your Search

program administrator jobs in thomastown, vic

Events Administrator

Junior Practice Administrator

Senior Project Manager

Contracts Administrator

APAC Contracts Leader

ELK Administrator

SENIOR DIRECTOR, COMMUNICATIONS, MARKETING, MEMBER & STAKEHOLDER ENGAGEMENT

Talent Acquisition Specialist

Legal Administrator

Senior Personal Assistant - Orthopaedic Services

SHEQ Administrator

Delivery Practice Analyst (Jira Admin)

Contracts Administrator

Contract Administrator - Vaughan Constructions

Claims Delivery Enablement Specialist Hybrid

Facade Administrator

Head of Omnichannel Transformation

Lease Administrator

Systems Administrator

RSA Support Specialist

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