In-Demand Office administrator Jobs in Indooroopilly, Qld

Civil Administrator
AR Developments —Springfield Central QLD
- Full-time
- Microsoft Office
- Administrative experience
- SharePoint
9h
Office Assistant
RIVER PARK CENTRAL QUEST HOTEL UNIT TRUST —Brisbane QLD
- $33.85 - $35.00 an hour
- In-person
Quick Apply
8d
Office Administrator
Optimal Recovery and Rehab —Springwood QLD
- $70,000 - $85,000 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Gym membership
Quick Apply
2d
Administrative Assistant
Flow Support —Springwood QLD
- Part-time
Client Services Administrator
Stowe Australia —Eight Mile Plains QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8d
Administrator
Superloop —Brisbane QLD
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
6d
Fundraising Administration Assistant
Scripture Union Queensland —Brisbane QLD
- Part-time
- Hybrid work
- Management
- Salesforce
- Administrative experience
- Annual leave
Administrative Assistant Pastoral Care
All Hallow's School —Brisbane QLD
- Full-time
Administrator
POWERTECH PTY LTD —Murarrie QLD
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
Administration Assistant - Cleaning Department
Legends Global —Brisbane QLD
- Microsoft Office
- Administrative experience
- Human resources
- Opportunities for advancement
5d
Governance Administrator
Superloop —Brisbane QLD
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
7d
Volunteer Recruitment & Admin Assistant - Salvos Stores Carole Park Warehouse (QLD)
Salvos Stores Australia —Carole Park QLD
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- On-the-job training
13d
P&C & OSHC Administration Assistant
MCDOWALL STATE SCHOOL P&C ASSOCIATION —Brisbane QLD
- $28.09 - $28.89 an hour
- Part-time
- Childcare
Quick Apply
Assistant Manager (Front Office)
Stamford Hotels & Resorts —Brisbane QLD
- Nights as needed
- Microsoft Word
- CPR Certification
- Microsoft Excel
Administration Officer (Inala)
Queensland Government —Brisbane QLD
- Full-time
- Microsoft Office
- Administrative experience
1d
BMA Village - Site Administrator
Compass Group Australia —Brisbane QLD
- $81,878 a year
- Urgently hiring
- Hospitality
- Customer service
- Microsoft Office
- Free food
Contracts Administrator - Business Management
Hatch —Brisbane QLD
- Administrative experience
- Negotiation
Quick Apply
Administrative Officer Anatomical
Queensland Government —Brisbane QLD
- Laboratory
- Data entry
- Typing
6d
Administration Officer
Churches of Christ —Hillcrest QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
11d
Office & Project Administrator
Freyssinet —Eagle Farm QLD
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook

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Civil Administrator

AR Developments
Springfield Central QLD

Apply Now

Job Details

Full-time
9 hours ago

Qualifications

Certificate IV
Certificate III
Microsoft Office
Administrative experience
SharePoint
Business Administration
Construction experience
Business
Document management systems
Communication skills
Office experience

Full Job Description

Position Description

The Civil Administrator supports the successful delivery of civil construction projects through the provision of contract administration, document control, compliance management, procurement support, and project administration services. This is a full-time, onsite role working across multiple project sites and office locations, providing a site/office mix rather than being permanently based in one location.

Key Responsibilities & KPIs

Contract Administration

Prepare, issue, maintain and track subcontractor agreements, purchase orders, and consultant engagements. Maintain contract registers, variation registers, extension of time registers, and project correspondence. Assist with tender and quotation processes, including procurement of subcontractor and supplier pricing. Review subcontractor submissions for compliance with project requirements. Coordinate execution and filing of contracts and supporting documentation.

Monitor contract milestones and notify project teams of upcoming contractual obligations.

Assist with management of variations, claims, requests for information (RFIs), and contractual correspondence. Support project teams with preparation of scopes of work and procurement packages.

Project Administration

Maintain project documentation and ensure records remain current and accessible. Coordinate project meetings and distribute agendas, minutes, and action items. Assist with project reporting, dashboards, and progress updates. Monitor project programs and assist with tracking milestones and deliverables. Prepare project documentation including permits, approvals, handover information, and close-out records. Maintain delivery dockets, project registers, cost tracking records, and site records to ensure documentation is accurate, complete, and up to date. Match delivery dockets to supplier invoices and support invoice verification processes. Support project managers with administrative requirements throughout the project lifecycle.

Compliance & Safety Administration

Maintain compliance systems and project records to ensure regulatory and company requirements are met. Assist with subcontractor onboarding and collection of licenses, insurances, certifications and compliance documentation. Maintain safety documentation, SWMS records, site inductions, and compliance registers. Coordinate and track corrective actions arising from audits, inspections and safety reports. Assist with uploading and maintaining compliance documentation within Sign on Site, OSC, and other company systems. Support the implementation of company procedures and continuous improvement initiatives.

People & Safety

Maintain a safety-first approach in all activities. Support company safety initiatives and compliance requirements. Promote company values, procedures, and systems. Contribute positively to team culture and collaboration across departments.

Qualifications, Experience & Knowledge

A minimum of 3 years’ experience in a similar role
Certificate III or IV in Business Administration
Strong understanding of office administration processes and best practices
Strong working knowledge of the Microsoft 365 suite and SharePoint document management systems and version control principles
Strong written and verbal communication skills with attention to accuracy and detail
Experience supporting multiple teams within a busy working environment
Experience liaising with internal stakeholders, contractors, suppliers, and external parties
Experience in the building or construction sector is advantageous

Key Competencies

Helpful, reliable, and adaptable, with a positive and proactive approach
Demonstrates ownership and accountability, with the ability to follow through on tasks
Highly organised and resourceful, with strong problem-solving skills
Communicates effectively and builds strong working relationships with a broad range of stakeholders
Demonstrates effective decision-making skills, with the ability to prioritise workloads and meet deadlines
Capable of working independently while also contributing effectively as part of a team
Exhibits strong attention to detail and a high level of accuracy

Software/Program Experience

M365 / SharePoint
OSC
Sign on Site
Gearbox Pre-Start

Vision & Values

We are focused on continuing to build a sustainable business, within our supportive family culture, in the

AR Way

People - Together we can build something our AR family can be proud of
Quality - The standard you walk past is the standard you accept
Integrity - Do the right thing even when no one is watching
Security - Our solid foundation is based on sustainability and adaptability

If interested or know anybody who may be interested, reach out to Royce Fisher, Internal Recruiter on 0499 432 010 or send an email to [email protected]

Employer sponsorship is available for suitably qualified overseas applicants who meet Australian migration requirements.

Apply Now

Refine Your Search

office administrator jobs in indooroopilly, qld

Civil Administrator

Office Assistant

Office Administrator

Administrative Assistant

Client Services Administrator

Administrator

Fundraising Administration Assistant

Administrative Assistant Pastoral Care

Administrator

Administration Assistant - Cleaning Department

Governance Administrator

Volunteer Recruitment & Admin Assistant - Salvos Stores Carole Park Warehouse (QLD)

P&C & OSHC Administration Assistant

Assistant Manager (Front Office)

Administration Officer (Inala)

BMA Village - Site Administrator

Contracts Administrator - Business Management

Administrative Officer Anatomical

Administration Officer

Office & Project Administrator

I want to receive the latest job alert for office administrator in indooroopilly, qld

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