Join a rapidly growing renewable energy company in an empowering role! We are seeking a detail-oriented Document Controller with exceptional written and verbal communication skills to join our team in Brisbane. If you’re driven to make a meaningful impact, we’d love to hear from you!
The Role
As the Document Controller, you will report to the Senior Operations and Controls Manager and play a key role in managing the flow of information across the organisation. Based in either Sydney or Brisbane, you will ensure all documents are accurately stored, tracked, and easily accessible to the right teams. You’ll maintain a structured and compliant filing system, oversee document creation, approval, distribution, revision, and archiving, and ensure adherence to company and regulatory requirements. In this role, you will directly support project teams across development, construction, commissioning, and operations, ensuring the accuracy, traceability, and integrity of all controlled documentation throughout each stage of the project lifecycle.
Your responsibilities will include, but are not limited to:
- Create, maintain, and update controlled documents, ensuring accuracy, traceability, and version control.
- Manage structured electronic filing systems and oversee document workflows across their full lifecycle.
- Distribute controlled documents, managing access permissions and maintaining confidentiality.
- Ensure compliance with company, regulatory, and quality standards, and support internal and external audits.
- Train staff on document control processes, systems, and best practices.
- Support project teams by coordinating RFIs, technical submittals, design revisions, and transmittals across development, construction, commissioning, and operations.
- Track project drawings, revisions, and final approved documentation to support project delivery and handover.
- Administer and optimise EDMS platforms (SharePoint, inEight, Scenario, Procore, Aconex) to ensure configuration integrity and alignment with ISO requirements.
- Assist with commissioning and operational handover documentation, including Operations and Maintenance manuals, asset registers, and safety documentation.
About You
With a minimum of two years’ experience in document control or a similar administrative role, you have exceptional attention to detail and strong written and verbal communication skills. Your accuracy in handling documents, combined with your strong organisational skills, ensures you can work autonomously, meet deadlines, and adapt to changing priorities in a fast-paced environment. You are proactive, a great team player, and maintain confidentiality when handling sensitive information. With a genuine interest in sustainability, you are motivated to contribute to a greener future.
To help you succeed in this role, you will have:
- An associate or bachelor’s degree in business administration, information management, or a related field (highly desirable)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other document management software.
- Experience working with document management systems such as SharePoint, inEight Scenario, Procore or Aconex (highly desirable).
- Understanding of metadata standards, document numbering systems, revision control, and governance frameworks
- Exposure to engineering, construction, commissioning, or operational documentation within infrastructure or energy projects (advantageous)
- Familiarity with industry regulations and standards, such as ISO, OSHA, etc. (advantageous).
About the Package:
This is a key role with a supportive and friendly team who are dedicated and focused on achieving growth and providing high quality service and deliverables. Benefits we offer include:
- Competitive salary
- Genuine flexible/hybrid work arrangements
- Salary Packaging options
- Employee Assistance Program
Who we are:
Ark Energy is a leading Australian renewable energy company specialising in wind, solar, battery storage and hydrogen. Established in January 2021 as a subsidiary of Korea Zinc, our mandate is to decarbonise the energy supply of the Korea Zinc group, while making a significant contribution to environmental sustainability and supporting the communities we work with.
We own a growing portfolio of wind and solar energy projects in Queensland, New South Wales and Tasmania. We are also at the forefront of developing Australia’s green hydrogen energy industry with a number of projects underway in northern Queensland. As a proud signatory to the Australian Clean Energy Council’s Best Practice Charter for Renewable Energy Projects, we are committed to promoting respectful engagement with communities, being sensitive to environmental and cultural values, and making a positive contribution to the regions we operate in.
To apply for this role, click the ‘Apply’ button and include your Resume and Cover Letter.
Ark Energy is an Equal Opportunity employer that is committed to building a workforce that reflects the diverse society in which we live and work, providing a work environment in which everyone can bring their best self to work. While we encourage people from diverse backgrounds, cultures and experiences to apply, you must have the legal right to live and work in Australia.
No Agency applications will be accepted.
