In-Demand Program administrator Jobs in Broadmeadows, Vic

Clinical Support Administrator
Clarity Health Care —Malvern VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Senior Manager - Financial Crime Strategy and Operations
Health Employees Superannuation Trust Australia —Melbourne VIC
- Analysis skills
- Financial services
- AI
- Parental leave
- Employee assistance program
HR Administrator
The Victorian Aboriginal Child Care Agency (VACCA) —Preston VIC
- $68,334.76 - $74,558.12 a year
- Full-time
- Microsoft Office
- Administrative experience
- Human resources
- Parental leave
7d
OCI cloud Infrastructure Senior Administrator
Infosys —Melbourne VIC
- $108,571 - $119,893 a year
- Management
- Administrative experience
- Communication skills
- Health insurance
- Parental leave
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Workforce Resource Administrator
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Remote
- Microsoft Office
- Patient care
- Communication skills
- Employee assistance program
5d
Manager Procurement Support
Department of Transport and Planning —Melbourne VIC
- $138,631 - $185,518 a year
- Full-time
- Construction experience
13d
Warranty Administrator – Westar Trucks Derrimut
Patterson Cheney Pty Ltd —Derrimut VIC
- Overtime
- Administrative experience
- Communication skills
- Time management
- Employee assistance program
Key Accounts Coordinator
Link Group —Docklands VIC
- Management
- Parental leave
- Employee assistance program
Customer Service Representative
Wesco —Melbourne VIC
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
6d
Project Accountant / Administrator
Stantec —Melbourne VIC
- Part-time
- Microsoft Excel
- ERP systems
- Administrative experience
- Work from home
- Employee assistance program
5d
Director | KU Maidstone Children's Centre, Part Time
KU Children's Services —Maidstone VIC
- Part-time
- Management
- First Aid Certification
- Communication skills
- Parental leave
- Employee discount
IT Project Administrator
Brandbank Group —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Employee assistance program
- Referral program
Contracts Administrator
ADCO Constructions —Melbourne VIC
- Construction experience
- Negotiation
- Employee assistance program
Safety Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Administrative experience
- No degree
ER Lead
Link Group —Docklands VIC
- Contract
- Leadership
- Communication skills
- Parental leave
- Employee assistance program
Practice Administrator
Wotton Kearney —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
6d
Teacher Aide
Government schools —Melbourne Northern Suburbs VIC
- Bilingual
- Spanish
- Communication skills
1d
Webmethods Platform Administrator
Tata Consultancy Services —Melbourne VIC
- Azure
- DevOps
- Administrative experience
Contracts Administrator
Amicus —Melbourne VIC
- Weekend availability
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick Apply
9d

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Clinical Support Administrator

Clarity Health Care -
Malvern VIC

Quick Apply

Job Details

Full-time

Benefits

Employee assistance program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Customer service
Medical scheduling
Administrative experience
Working with Children Check
Communication skills

Full Job Description

About Clarity Health Care

Clarity Health Care is an accredited mental health service providing multidisciplinary, evidence-based care to individuals experiencing mental health concerns or diagnosed mental illness.

Our team includes psychiatrists, psychologists, social workers, occupational therapists, and registered nurses who work collaboratively under recovery-oriented and bio-psycho-social models of care.

Care is delivered through clinic appointments, telehealth, outreach, and structured group programs. Collaboration, continuity of care, and evidence-based practice are central to Clarity’s model, ensuring every client receives safe, person-centred, and effective treatment.

You can learn all about our work by visiting our website.

Role overview

The Clinic Support Outbound team plays a critical role in maintaining the efficiency and responsiveness of our busy mental health clinic through proactive communication and administration support. This role ensures referrals are actioned promptly, follow up tasks are completed, and client engagement remains consistent throughout the client journey.

The Outbound team supports clinicians, partnerships, and internal workflows through proactive administration processes that help ensure timely access to care and efficient clinic operations. This role requires an understanding of mental health presentations and a compassionate approach when supporting clients, families, clinicians, and service providers

Key Responsibilities

Deliver exceptional client service and act as the first point of contact for clients and referrals.
Manage referral intake, client bookings, appointment scheduling, and clinician allocation.
Support clients throughout their care journey with professional, empathetic communication.
Provide administrative support for clinical programs, including data entry, billing, reporting, Medicare processing, and payment follow-up.
Maintain accurate client records and referral information across clinical systems.
Manage clinician diaries, cancellations, waitlists, and rescheduling to optimise occupancy and service delivery.
Support daily clinic operations, including reception, scheduling, payments, meetings, and general administration.
Collaborate effectively with clinicians, team members, and external stakeholders across multiple locations.
Ensure compliance with privacy, confidentiality, safety, and organisational policies.
Contribute to a positive team culture through strong organisation, accountability, and attention to detail.

About you

Minimum 3+ years experience in a customer service or administration role
Strong verbal and written communication skills with a friendly, empathetic, and professional approach
Ability to work effectively in a fast-paced clinic environment while managing multiple tasks and competing priorities
High level of attention to detail and organisation
Confidence in handling challenging conversations
Strong administration and problem-solving skills
Ability to work both independently and collaboratively within a team across locations
Willingness to learn, ask questions, and seek support when needed
Experience using different computer systems – Microsoft 365, Word, Excel, Powerpoint, Teams, knowledge of Halaxy is an advantage
You will hold a current Working With Children Check and Police Check (or be willing to obtain both prior to commencement).

What We Offer:

A value driven organisation, where our team have chosen our values: integrity and honesty; inclusive and person centred; continuous learning; accountability; respect
We are deeply passionate about a supportive work environment and looking after your mental wellbeing, which include Employee Assistance Program, Workplace wellness initiatives One on one wellbeing support as part of supervision
A workplace that is fun and exciting to be a part of, working with a team that doesn’t take ourselves too seriously, and think we have a sense of humour, bi-monthly group social events
We value diversity, equity, and inclusion at Clarity Health Care. We aim to continue building a team with a variety of backgrounds, identities, and life experiences
Career development opportunities as part of our growing and diversified business.

If this role sounds like you and you're passionate about delivering exceptional client experiences in a fast-paced, supportive healthcare environment, we'd love to hear from you.

Quick Apply

Refine Your Search

program administrator jobs in broadmeadows, vic

Clinical Support Administrator

Senior Manager - Financial Crime Strategy and Operations

HR Administrator

OCI cloud Infrastructure Senior Administrator

Contracts Administrator

Workforce Resource Administrator

Manager Procurement Support

Warranty Administrator – Westar Trucks Derrimut

Key Accounts Coordinator

Customer Service Representative

Project Accountant / Administrator

Director | KU Maidstone Children's Centre, Part Time

IT Project Administrator

Contracts Administrator

Safety Administrator

ER Lead

Practice Administrator

Teacher Aide

Webmethods Platform Administrator

Contracts Administrator

I want to receive the latest job alert for program administrator in broadmeadows, vic

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