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Workforce Resource Administrator
Req ID: 7949
Posting Start Date: 24/07/2026
Advertisement End Date: 21/08/2026
Work Location: PYMHWS Parkville
Parkville Youth Mental Health and Wellbeing Service (PYMHWS) is a new, dedicated public youth mental health service and is the first of its kind in Australia. We are looking for a passionate and dedicated individual to join our team.
Job Description:
Workforce Resource Administrator
Parkville Youth Mental Health and Wellbeing Service (PYMHWS)
Permanent Ongoing | Full-Time 1.0 EFT | Parkville
Support our vital team, coordinate casual staff admin (onboarding, rostering, records) and recruitment for our youth-first service.
Join Victoria’s newest Public Mental Health Service dedicated to youth
Permanent Ongoing | Full-time 1.0 EFT role | Parkville based
Salary Packaging | Monthly ADO | Wellbeing and EAP programs
About Us:
Parkville Youth Mental Health and Wellbeing Service (PYMHWS) is Victoria’s newest public mental health service dedicated to the care of young people aged 12 to 25 experiencing complex mental health challenges.
PYMHWS is leading a bold and values-driven transformation in youth mental health care across Melbourne’s north and west. We exist to walk alongside young people, their families, carers, supporters and kin delivering care that is accessible, inclusive, developmentally appropriate, evidence-informed, and grounded in lived experience. Our service model is shaped by the voices of young people and their communities, and underpinned by a commitment to safety, equity, and continuous learning.
At PYMHWS, we are working with our community and partners to build in a future where all young people can access world-class mental health support, close to home. As we grow, we are looking for passionate, skilled, and visionary professionals to join us in shaping a new era of youth mental health in Victoria.
The Opportunity:
The Workforce Resource Administrator plays a key role in supporting the establishment and day to day functioning of the casual bank at our new youth mental health and wellbeing service. This position is responsible for delivering high-quality administrative support across supplementary staffing functions, including casual bank arrangements, early career program administrative requirements and support to the Nursing Workforce Development and Learning Team to ensure safe and responsive service delivery.
Working collaboratively with the nursing leadership team and People and Communications team, the role also contributes to end-to-end recruitment activities across the broader service, ensuring recruitment processes are efficient, compliant, and aligned with workforce planning priorities.
The Administrator provides accurate and timely documentation, maintains systems and records, and ensures positive engagement with all. This position is vital to the development, onboarding and support of a sustainable and agile workforce that meets the needs of young people accessing our service.
What You'll Do:
Coordinate the daily administrative functions of the casual bank,
Maintain accurate records of casual bank members regarding availability and employment documentation for operational and planning purposes.
Contribute to the preparation of workforce reports, dashboards, and planning materials to support strategic decision-making.
Assist with end-to-end recruitment processes for roles across the service, including advertising, shortlisting, interview scheduling, reference checks, and offer generation.
Manage onboarding requirements by reviewing documentation, following up on missing items, and promptly responding to recruitment-related enquiries from candidates and stakeholders.
Update and maintain recruitment systems, workforce trackers, and databases to ensure information is timely and accurate
Provide essential administrative support to the Nursing Workforce Development and Learning Team to facilitate the delivery of professional development and training programs.
Support the specific administrative requirements of Early Career Programs
About You:
Proven experience working in a high volume, and fast paced environment, demonstrating effective time management, prioritisation, and the ability to handle multiple simultaneous requirements.
Demonstrated high degree of attention to detail and professionalism with the ability to analyse information, problem solve and ensure the accuracy of critical workforce and recruitment documentation.
Well-developed interpersonal and written communication skills, including a pragmatic and confident approach to liaising with a diverse range of internal and external stakeholders.
Demonstrated commitment to a collaborative, team-focused approach in supporting core administrative and service delivery functions.
Excellent computer literacy in the MS Office Suite and proven ability to quickly lean and efficiently use relevant workforce management systems and databases.
Ability to work independently and within a team, demonstrating a proactive, continuous improvement mindset by identifying and supporting enhancements to administrative processes, systems, and workforce development practices.
Demonstrated understanding and commitment to principles of patient-centres care and compliance with relevant legislation and organisational safety, quality, and risk policies
Why Join PYMHWS?
Be part of building a legacy for youth mental health in Victoria
Work alongside passionate, visionary leaders in a values-led organisation
Salary packaging options, up to $11,600 tax free earnings
Monthly ADO for full time employees
Flexible working arrangements including remote work options where possible
Employee wellbeing focused, access to EAP
Fitness Passport membership
Flexible, inclusive, and supportive workplace culture
Opportunities for professional growth and development
Ready to Make a Difference?
If you're looking to be part of something truly meaningful—we’d love to hear from you.
For a confidential discussion, contact Camille Foley - Workforce Resource Team Manager, 9966 9100.
Interested applicants are encouraged to apply as soon as possible. Recruitment is ongoing, with interviews commencing as soon as suitable candidates are received. Advertising may cease prior to the closing date.
To view the full Position Description, please click HERE
Name and Contact:
PYMHWS stands in solidarity with Aboriginal and Torres Strait Islander people in work and care. We are proud to be a workplace that champions diversity, inclusion and equality for our staff and our community. Our goal is for our people to feel safe, included and supported so that they can be at their best every single day. We encourage talented people from all backgrounds, abilities, and identities to apply to our vacancies, and will consider adjustments to support such applications
