In-Demand Admin assistant Jobs in Essendon, Vic

Administration Assistant
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Part-time
- Microsoft Office
- Education
- Communication skills
9d
Administration Assistant – Medical Imaging Department
Cabrini Health —Malvern VIC
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Commuter assistance
10d
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Team Assistant (Administration Assistant)
Ashurst LLP —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
4d
Diabetes Education Administrative Support
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
4d
Executive Assistant
Brandbank Group —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Employee assistance program
- Referral program
Office Assistant
Windragon —Cheltenham VIC
- $26.50 - $27.00 an hour
- Part-time
- Administrative experience
- In-person
- Office experience
Quick Apply
2d
Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d
Administrative Officer (Phone Room Clerk) - Elective Surgery Services
Monash Health —Clayton VIC
- Part-time
- Data entry
- Computer skills
- Medical terminology
2d
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
12d
Administration Assistant
Western Health —Melbourne VIC
- Part-time
- Microsoft Office
- Education
- Communication skills
9d
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Management
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
10d
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
4d
Administrative Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Recruiting
13d
Clinical Support Officer - Adminstrative Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
5d

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Administration Assistant

Victorian Government -
Melbourne VIC

Apply Now

Job Details

Part-time
$70,000 - $80,000 a year
9 days ago

Benefits

Salary packaging

Qualifications

Microsoft Office
Education
Working with Children Check
Communication skills
Time management

Full Job Description

Overview

Work Type: Part-time

Salary: $70,000 - $80,000

Grade: Grade not specified

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 8484

Location: Footscray Hospital
Employment Type: Part-Time (32 hours/fortnight), Ongoing
Salary: Admin Grade 2 + Superannuation + Salary Packaging

About the role:

The Administration Assistant provides comprehensive administrative support to the Surgery, Endoscopy and Anaesthesia Services (SEAS) division, ensuring the efficient day-to-day operation of the department. The role is responsible for coordinating administrative processes, maintaining accurate records, supporting clinical and non-clinical staff, and delivering high-quality administrative services to facilitate the effective functioning of the Division.

Key responsibilities:

Provide efficient, confidential administrative support to the Clinical Unit, including diary management, booking meeting rooms and venues, coordinating agendas and taking minutes at committee meetings.
Maintain and update Clinical Unit resources, including telephone contact lists, email distribution lists and procedure manuals.
Process fortnightly timesheets for Senior Medical Staff within the Clinical Unit in an accurate and timely manner.
Prepare and distribute Senior Medical Staff rosters for the Clinical Unit.
Demonstrate proficiency in Microsoft Office Suite, relevant software systems and video conferencing platforms.

About you:

Demonstrated excellent organisational and time management skills.
High level of attention to detail and accuracy.
Highly developed interpersonal and communication skills.
Strong commitment to delivering customer-focused service.
Proven ability to work both autonomously and collaboratively within a team environment.
Demonstrated initiative, with the ability to exercise discretion, maintain confidentiality, and apply sound judgement.
Advanced proficiency in Microsoft Office Suite.

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

Why join us?

Compensation and benefits

Competitive salary packages aligned with market standards.
Health and wellbeing programs, including flexible work arrangements.
Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

Access the Western Health Learning Academy (WHA) for personalised learning pathways.
Professional growth programs, including postgraduate studies and clinical education.
Mentorship and career support.

Community impact and inclusion

Make a meaningful difference in patients’ lives through compassionate care.
Join a workforce that champions diversity and inclusion.
Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

Thrive in a collaborative, compassionate and innovative team environment.
Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

If you’re passionate about compassionate care, innovation and community wellbeing, we’d love to hear from you. Simply click on the “apply” button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 31 August 2026.

Enquiries: For further information about this role, contact Cassandra Cook on 0481 420 888.

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health is committed to the psychosocial safety of all applicants and employees.

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Applications close Monday 31 August 2026 at 11.59pm

Posted

21 August 2026

Apply Now

Refine Your Search

admin assistant jobs in essendon, vic

Administration Assistant

Administration Assistant – Medical Imaging Department

Office Admin

Executive Assistant to CFO

Project Coordinator/ Executive Assistant - Education Consulting

Administrative Assistant, Real Estate

Office Administrator »

Executive Assistant

Team Assistant (Administration Assistant)

Diabetes Education Administrative Support

Executive Assistant

Office Assistant

Executive Assistant

Administrative Officer (Phone Room Clerk) - Elective Surgery Services

Executive Assistant & Office Manager

Administration Assistant

Executive Assistant - Country Road Group

Administration Assistant

Administrative Support Officer

Clinical Support Officer - Adminstrative Assistant

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