In-Demand Executive assistant Jobs in Coburg Vic

Executive Assistant to CEO
MCWA —Bundoora VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
6d
Business and Executive Support Officer
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
12d
Executive Assistant to the Chief Operating Officer
Spawnpoint Media —Melbourne VIC
- Hybrid work
- Communication skills
18h
Executive Support Officer
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12d
Executive Assistant
BASScare —Canterbury VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
7d
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Management
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
1d
Executive Assistant
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
19h
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
7d
Executive Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
1d
Executive Assistant
Australia Post —Sunshine West VIC
- Full-time
- Microsoft Office
3d
Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction experience
- In-person
- Profit sharing
Quick Apply
5d
Executive Assistant
Villa Maria Catholic Homes —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
5d
Executive Assistant
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
1d
Executive Assistant
Lander & Rogers —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Private practice
- Annual leave
7d
Executive Assistant to CEO
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- No degree
Quick Apply
6d
Personal Assistant
Avant —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
7d

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Office/Accounts Administrator
Outright IT —Knoxfield VIC
Previous office administration or accounts experience. This is a varied administration role suited to someone who enjoys accurate data entry, keeping things…
$15,106 - $22,659 a year
Quick Apply
Accounts and Administration Assistant
Dynamis Material Handling and Construction —Seaford VIC
Assisting with sales, hire and equipment-related documentation. Payroll processing, superannuation and leave administration.
From $60,000 a year
Quick Apply
12h

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Executive Assistant to CEO

MCWA -
Bundoora VIC

Quick Apply

Job Details

Permanent | Full-time
6 days ago

Benefits

Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Medical scheduling
Communication skills

Full Job Description

ORGANISATIONAL CONTEXT:

MCWA has been supporting the ageing, elderly and those living with a disability for over 40 years to access essential services that assists the community to continue live at home whilst maintain their dignity. Initial focus on providing services to the Macedonian community, MCWA today is focused on support the CALD community.

MCWA is governed by a Board of Directors that are elected according to the requirements set out in MCWA’s Constitution. The organisation operates in Victoria, and head office is located in Bundoora, VIC 3083.

The current services provided to the ageing Macedonian and more broadly the CALD community, and people living with a disability include (but are not limited to):

Home Care Packages (HCP)
CHSP funded programs
HACC PYP funded programs
Complete Care Program
Other support services and projects for the ageing, and elderly community, and those living with a disability.

Purpose of the Position:

The Executive Assistant will provide executive level support and coordination for the Chief Executive Officer.

This position performs a full range of secretarial and administrative support functions and must display prompt, courteous and effective communication with both internal and external stakeholders at all times.

Responsibilities for this position include, but are not limited to:

Chief Executive Officer and Board Support

Calendar Management: Manage and maintain the CEO's schedule, coordinate appointments, and ensure efficient time management. Schedule meetings, conferences, and travel arrangements as needed.
Inbox Management: Manage and maintain the CEO’s email inbox, ensuring incoming emails are filed appropriately based on urgency and sensitivity of information.
Communication: Act as a gatekeeper for the CEO, handling incoming emails, calls, and inquiries. Draft and proofread correspondence on behalf of the CEO.
Documentation: Prepare and maintain reports, presentations, and documents. Organise and manage digital and physical files, ensuring easy access to important information.
Meeting Support: Prepare meeting agendas, materials, and minutes as required. Coordinate logistics for executive meetings and events.
Travel Coordination: Arrange travel itineraries, accommodations, and transportation for the CEO and other team members when necessary.
Stakeholder Engagement: Interact with internal and external stakeholders on behalf of the CEO, maintaining a professional and responsive demeanor.
Project Assistance: Assist in various projects and initiatives as directed by the CEO, which may include research, data analysis, and presentation preparation.
Confidentiality: Handle sensitive information with the utmost discretion and maintain strict confidentiality.
Sign Off: Manage the sign off process of documents to ensure that all information is accurate prior to CEO sign off. Organise documentation by urgency when signature is required.

Occupational Health and Safety & Risk Management

The following applies to all staff:

Act in a responsible manner that complies with OHS legislation, MCWA policies and the Employee Code of Conduct to ensure the health and safety of you and other employees and all other people in the workplace.
Contribute to making MCWA as risk free as possible for all employees, volunteers, consumers and other people in the workplace.
Take all reasonable action to protect MCWA assets from damage and or loss.
Identify, report any hazards/risks, incidents or OHS issues observed in the course of their duties that have occurred, or have potential for injury/illness to people or damage to/loss of MCWA assets.
Support a safe and healthy working environment in accordance with the safety components of the MCWA Safety Policy, Occupational Health and Safety Act 2004 (including amendments) and related regulations, codes of practice and standards.
Complete all OH&S incident reporting documentation.
Continue a culture of continuous improvement to OH&S management systems.
Conduct a Risk Assessment for each program and review every 6 months.

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role is desirable.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
High level of professionalism and discretion.
Knowledge of the aged care industry or healthcare sector is a plus but not required.

Benefits:

Salary packaging

Ability to commute/relocate:

Bundoora VIC: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

Your executive has given you an urgent task that needs to be completed immediately, while you already have several high-priority tasks and commitments. How would you manage the situation without becoming overwhelmed?

Experience:

Executive Assistant: 5 years (Required)

Work Location: In person

Quick Apply

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