In-Demand Assistant coordinator Jobs in Dee Why, Nsw

Executive Assistant
Minetek —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
6d
OSHC Casual Educator | Knox Grammar School - Wahroonga
OSH Club —Wahroonga NSW
- $37 - $47 an hour
- Monday to Friday
- Experience working with children
- Leadership
- Paid training
- Health insurance
Quick Apply
7d
Personal Assistant / Team Assistant
Accru —Sydney NSW
- Customer service
- Administrative experience
- Communication skills
Assistant Director of Human Resources
Hyatt Regency Sydney —Sydney NSW
- Communication skills
- Hotel experience
5d
Assistant Manager, Customer Care
PVH Corp. —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
3d
Project Associate / Snr Project Associate
Avance Clinical —Sydney NSW
- Full-time
- Nursing
- Analysis skills
- Bachelor's degree
Quick Apply
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Clinical Project Manager (Oncology)
Tardis Group —Sydney NSW
- Management
- Research
- Presentation skills
Assistant Project Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- SharePoint
- AI
- Health insurance
- Parental leave
Quick Apply
Full Stack Web Developer (Intern)
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Personal Assistant / Team Assistant
Accru Felsers —Sydney NSW
- Customer service
- Administrative experience
- Communication skills
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Team Assistant
William Buck —Sydney NSW
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
- Employee assistance program
3d
High School Inclusive Education Coordinator (Learning Support)
Steiner Education Australia (SEA) —Chatswood NSW
- Part-time
- Senior Secondary Certificate of Education
- Communication skills
- Teaching
Milk Donor Coordinator
Australian Red Cross Lifeblood —Alexandria NSW
- $86,000 - $107,000 a year
- Part-time
- Blood sampling
- AI
- Leadership
- Parental leave
- Employee assistance program
Luxury Cruise Specialists
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Precedent & Knowledge Coordinator
TurksLegal —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- Recruiting
- Organisational skills
- Parental leave
- Employee assistance program
12d
Service Manager - Mascot Area
Junior Adventures Group —Mascot NSW
- $79,499 - $82,000 a year
- Full-time
- Experience working with children
- Leadership
- Employee assistance program
- Gym membership
Quick Apply
Delivery and Change Coordinator
Australian Red Cross Lifeblood —Alexandria NSW
- $100,000 - $120,000 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Bachelor's degree
- Work from home
- Parental leave
OSHC Casual Educator | Rozelle
OSH Club —Rozelle NSW
- $37 - $47 an hour
- Monday to Friday
- Experience working with children
- Leadership
- Paid training
- Health insurance
Quick Apply
4d

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Executive Assistant

Minetek -
North Sydney NSW

Quick Apply

Job Details

Permanent | Full-time
6 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Calendar management
Manufacturing
HubSpot
Document management
Leadership
Communication skills

Full Job Description

About the Company:

Minetek is a global air, water and sound solutions provider based here in Australia. The business is a leader in the provision of water evaporation, water management, underground ventilation, sound attenuation and noise control solutions

With over 150 years combined experience, the business has successfully delivered thousands of ‘world-first’ projects for hundreds of clients across the globe.

About the Role:

We are seeking a highly organised, proactive and commercially minded Executive Assistant to provide high-level administrative and operational support to senior leadership.

The role will require someone who can work with a high degree of discretion and independence, confidently communicate with internal teams and external stakeholders, and anticipate requirements before they become issues.

This position is based in our North Sydney office.

Key Responsibilities:

Executive Support

Provide high-level administrative and organisational support to senior leadership.
Manage complex calendars, appointments, meetings and competing priorities.
Coordinate internal and external meetings, including preparation of agendas, meeting materials and relevant documentation.
Monitor executive commitments and ensure follow-ups and actions are completed.
Prepare, format and review correspondence, reports, presentations and other executive documents.
Assist with preparation for leadership meetings, presentations and business reviews.
Maintain accurate records of key decisions, actions and commitments.
Handle confidential and commercially sensitive information with a high level of discretion.

Communication & Stakeholder Coordination

Act as a professional point of contact between the executive and internal and external stakeholders.
Coordinate communication across departments and ensure important information reaches the appropriate stakeholders.
Draft and coordinate emails, correspondence and executive communications.
Build effective working relationships with employees, clients, suppliers, partners and other stakeholders.
Follow up outstanding information, approvals and actions on behalf of the executive.

Travel & Logistics

Coordinate domestic and international travel arrangements, including flights, accommodation, ground transport and itineraries.
Prepare detailed travel schedules and supporting documentation.
Coordinate meetings and logistics around executive travel.
Assist with travel-related administration, expenses and reconciliations.
Respond quickly and effectively to changes in travel or scheduling requirements.

Skills and Qualifications:

Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator or similar role.
Experience supporting executives or members of a leadership team.
Strong diary, calendar and meeting management skills.
Experience working across multiple locations or with international stakeholders.
Experience coordinating domestic and international business travel.
Proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint
Familiarity with project management, CRM (HubSpot), ERP or document-management systems.
Experience working in mining, engineering, manufacturing, construction or another technical/industrial environment is an advantage.
Excellent written and verbal communication skills.
Strong organisational and time-management skills.
Demonstrated ability to manage multiple priorities and competing deadlines.
High level of attention to detail and accuracy.
Ability to work independently and use initiative.
Demonstrated discretion when handling confidential information.
Strong stakeholder management and interpersonal skills.
Ability to quickly learn and work across different systems and business platforms.

Culture and Benefits

Minetek is an organisation with strong company values, a business that cares about the personal and professional development of its employees. We work hard to provide a work environment that encourages open communication and collaboration, whilst remaining constantly mindful of what it takes to evolve a culture that will support long-term employee engagement.

We are offering a competitive salary package, along with exceptional company benefits. For your excellent performance, you will also be rewarded with career development opportunities and great team support.

Company Overview

Minetek is an innovative, solution-driven company specialising in engineering, designing, manufacturing and implementing conventional and advanced equipment used in the industrial and mining sectors.

Quick Apply

Refine Your Search

assistant coordinator jobs in dee why, nsw

Executive Assistant

OSHC Casual Educator | Knox Grammar School - Wahroonga

Personal Assistant / Team Assistant

Assistant Director of Human Resources

Assistant Manager, Customer Care

Project Associate / Snr Project Associate

After Hours International Airfare Consultants

Clinical Project Manager (Oncology)

Assistant Project Manager

Full Stack Web Developer (Intern)

Personal Assistant / Team Assistant

Travel Product Coordinator at First Class Travel

Team Assistant

High School Inclusive Education Coordinator (Learning Support)

Milk Donor Coordinator

Luxury Cruise Specialists

Precedent & Knowledge Coordinator

Service Manager - Mascot Area

Delivery and Change Coordinator

OSHC Casual Educator | Rozelle

I want to receive the latest job alert for assistant coordinator in dee why, nsw

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