In-Demand Admin Jobs in Beaconsfield, Vic

NDIS Administration Officer / Care Coordinator
CarePro —Endeavour Hills VIC
- $40 - $88 an hour
- Management
- English
- Microsoft Office
Quick Apply
1d
Admin Scheduler (Entry Level Opportunity)
O'Brien Electrical and Plumbing —Rowville VIC
- Urgently hiring
- Administrative experience
- Communication skills
- Time management
10d
Administrative Officer - Nephrology / Renal
Monash Health —Dandenong VIC
- Part-time
- Administrative experience
- Communication skills
5d
Health Monitoring & Rehabilitation Teams Coordinator
Country Fire Authority —Melbourne Eastern Suburbs VIC
- $89,586 a year
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
5d
Front Desk
BIG BOWL KITCHEN Parkmore —Keysborough VIC
- $26.55 - $43.76 an hour
- Part-time
- Customer service
- In-person
- Cash handling
Quick Apply
Office Administrator
BYD Australia —Mulgrave VIC
- Bilingual
- Microsoft Excel
- Office
Warehouse/Admin Assistant – Freight & Operations
Asset Plant & Machinery Australia-NZ Pty Ltd —Dandenong VIC
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Warehouse
- In-person
- Employee discount
Quick Apply
10d
Senior Dental Receptionist
Impression Dental Group —Pakenham VIC
- Full-time
14d
Fleet Administration Coordinator
Cleanaway —Dandenong VIC
- Full-time
13d
Administrative Commercial Coordinator
Sandvik —Braeside VIC
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
- Employee assistance program
4d
System Administrators TSPV
Leidos —Scoresby VIC
- Full-time
- Management
- Databases
- Administrative experience
- Annual leave
Administration, Purchasing & Sales Support
MCKINNA SHEETMETAL PTY LTD —Braeside VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Customer Service & Dispatch Administrator
Motion Asia Pacific Services Pty Ltd —Dandenong VIC
- Full-time
- Customer service
- ERP systems
- Office
- Parental leave
- Employee assistance program
Quick Apply
4d
Payroll & HR Administration Officer
Tabulam & Templer Homes for the Aged —Melbourne Eastern Suburbs VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Communication skills
Office Manager
Awesome Supply Pty Ltd —Clarinda VIC
- $80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Business Administration
Quick Apply
Dental Receptionist / Dental Nurse / Assistant
Seaford Smiles Dental —Seaford VIC
- $30 - $40 an hour
- Part-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
7d
Junior System Administrator
ARB Corporation —Kilsyth South VIC
- Full-time
- Analysis skills
- Employee discount
4d
Contracts Administrator
Energy Power Systems Australia —Mulgrave VIC
- Contract
- Hybrid work
- ERP systems
- Administrative experience
- Construction experience
- Health insurance
- Parental leave
PRODUCTION ADMINISTRATOR
Dunbier Marine Products —Braeside VIC
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Systems Administrator
Monash Health —Scoresby VIC
- Part-time
- Management
- Computer Science
- Bachelor's degree
3d

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NDIS Administration Officer / Care Coordinator

CarePro -
Endeavour Hills VIC

Quick Apply

Job Details

Casual
$40 - $88 an hour
1 day ago

Qualifications

Website management
Management
Working with individuals with autism
Certificate III
English
Microsoft Office
Working with children
Content creation
Driver Licence
Computer skills
Working with Children Check
Care plans
Communication skills

Full Job Description

NDIS Administration Officer / Care Coordinator

Location: South East Melbourne, VIC
Employment Type: Casual (2–3 Days Per Week)
Salary: Competitive, based on experience

About the Role

We are seeking an experienced, organised, and proactive NDIS Administration Officer / Care Coordinator to join our growing team on a casual basis, working approximately 2–3 days per week with flexibility to increase hours as the organisation grows.

This is a diverse role that combines administration, care coordination, compliance, and business development. We are looking for someone who can work independently, think ahead, and contribute to the continued growth of our NDIS and aged care services.

The successful candidate will play a key role in ensuring participants receive high-quality, person-centred supports while helping the organisation maintain compliance and expand its services.

Key ResponsibilitiesCare Coordination

Coordinate participant supports and service delivery.
Complete participant intake and onboarding.
Develop and maintain care plans and support documentation.
Prepare service agreements and participant documentation.
Liaise with participants, families, support coordinators, allied health professionals, and external stakeholders.
Monitor participant funding and service utilisation.
Respond to participant enquiries and support requests.

Rostering & Workforce Coordination

Create and manage staff rosters.
Allocate shifts based on participant needs and staff availability.
Manage roster changes and urgent shift replacements.
Ensure appropriate staff matching and continuity of support.

Compliance & Administration

Maintain participant and staff records.
Ensure documentation meets NDIS Practice Standards and organisational requirements.
Assist with audits, quality improvement activities, and policy implementation.
Monitor staff compliance, including mandatory training, screening checks, and expiry dates.
Prepare reports and maintain accurate records.

Business Growth & Marketing

Assist with business development initiatives.
Promote the organisation's services within the community.
Support marketing campaigns and social media activities.
Build relationships with hospitals, allied health providers, support coordinators, aged care organisations, and community groups.
Identify opportunities to grow participant numbers and expand services.

About You

The ideal candidate will have:

Extensive experience working within the NDIS and/or Aged Care sector.
Strong knowledge of NDIS processes, funding, compliance requirements, and service delivery.
Experience in participant onboarding, care planning, and service agreements.
Demonstrated rostering and workforce coordination experience.
Excellent organisational and time-management skills.
Strong problem-solving ability and attention to detail.
Confidence working independently while managing multiple priorities.
A flexible and adaptable approach to changing business needs.
Excellent written and verbal communication skills.
High-level computer skills, including Microsoft Office and cloud-based systems.
Professional presentation and strong interpersonal skills.

Highly Desirable

Applicants with experience in any of the following will be highly regarded:

NDIS Practice Standards and Quality Audits.
Home Care Packages or Support at Home programs.
CRM or rostering software.
Social media management and digital marketing.
Business development or community engagement.
Tender writing or grant applications.
Website management or content creation.
Experience working in a growing disability or aged care organisation.

Essential Requirements

Current NDIS Worker Screening Check (or willingness to obtain).
National Police Check.
Current Victorian Driver Licence.
Reliable vehicle.
Working with Children Check (if required).
Strong computer literacy.
Right to work in Australia.

Communication Skills

As this role involves regular communication with participants, families, staff, and external stakeholders, applicants should have excellent spoken and written English, with the ability to communicate clearly, professionally, and confidently.

Why Join Us?

Flexible casual role with work-life balance.
Opportunity to increase hours as the organisation grows.
Diverse role with genuine career development opportunities.
Supportive leadership team.
Opportunity to make a meaningful impact in the disability and aged care sectors.
Be part of an organisation committed to quality, innovation, and person-centred care.

Apply Now

If you are an experienced NDIS or aged care professional looking for a flexible role where you can make a real difference while helping grow an organisation, we would love to hear from you.

Please submit your resume along with a cover letter outlining your experience in NDIS or aged care, care coordination, rostering, compliance, and business development.

Job Type: Casual

Pay: $40.00 – $88.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

admin jobs in beaconsfield, vic

NDIS Administration Officer / Care Coordinator

Admin Scheduler (Entry Level Opportunity)

Administrative Officer - Nephrology / Renal

Health Monitoring & Rehabilitation Teams Coordinator

Front Desk

Office Administrator

Warehouse/Admin Assistant – Freight & Operations

Senior Dental Receptionist

Fleet Administration Coordinator

Administrative Commercial Coordinator

System Administrators TSPV

Administration, Purchasing & Sales Support

Customer Service & Dispatch Administrator

Payroll & HR Administration Officer

Office Manager

Dental Receptionist / Dental Nurse / Assistant

Junior System Administrator

Contracts Administrator

PRODUCTION ADMINISTRATOR

Systems Administrator

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