In-Demand Assistant/ reception Jobs in Essendon, Vic

Clinic Operations & Clinical Coordinator
Reverence Community Care Group —Williams Landing VIC
- $80,000 - $105,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Referral program
Quick Apply
Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Dental Assistant/Receptionist
National Dental Care —Toorak VIC
- $30 - $35 an hour
- Full-time
- Microsoft Office
- Organisational skills
Quick Apply
Dental Assistant
HCF —Melbourne VIC
- Full-time
- Clinic
- Front desk
- Parental leave
- Pet insurance
Orthodontic Dental Nurse
Footscray Orthodontics —Footscray VIC
- $50,000 - $85,000 a year
- Part-time
- Anatomy knowledge
- Clinic
- EMR systems
Quick Apply
Administration Assistant and Office Manager
Emnmanuel College —Altona North VIC
- Full-time
- Administrative experience
- University
Quick Apply
Assistant Manager - Night
AccorHotel —Melbourne VIC
- Full-time
- Organisational skills
- Leadership
- Employee assistance program
Quick Apply
Facilities Assistant
JLL —Melbourne VIC
- Hospitality
- Organisational skills
- Communication skills
Optical Assistant - Lakkis Optometry
ProVision —Keilor East VIC
- Part-time
- Customer service
- Administrative experience
- Front desk
- Employee discount
3d
ES1-2 - Numeracy Support
Government schools —Melbourne VIC
- Full-time
- Writing skills
- Senior Secondary Certificate of Education
- Working with children
2d
Assistant Centre Leader PSD Melbourne
Pacific Smiles Group —Melbourne VIC
- Full-time
- Patient care
- Leadership
- Annual leave
10d
Dental Assistant
Lakes Boulevard Dental —South Morang VIC
- From $25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Organisational skills
- Employee discount
- Professional development assistance
Quick Apply
Dental Assistant
Burwood Dental Care —Burwood East VIC
- From $30 an hour
- Urgently hiring
- Anatomy knowledge
- Customer service
- EMR systems
Quick Apply
3d
GP Service Coordinator
Better Health Network —South Melbourne VIC
- Temporary
- Microsoft Office
- Administrative experience
- No degree
2d
Dental Assistant Werribee
Pacific Smiles Group —Melbourne Western Suburbs VIC
- Weekend availability
- Front desk
- Free parking
3d
Dental Assistant / Receptionist Taylors Lakes
Pacific Smiles Group —Melbourne Western Suburbs VIC
- Part-time
- Gym membership
3d
Assistant Manager
AccorHotel —Melbourne VIC
- Part-time
- Leadership
- Hotel experience
Quick Apply
Dentist
Choice Dental —Yarraville VIC
- $100,000 - $450,000 a year
- Full-time
- Bachelor's degree
- EMR systems
- In-person
- Opportunities for advancement
Quick Apply
Electrical Technician/ Technical Assistant
EMC Technologies —Melbourne VIC
- Microsoft Office
- EMR systems
- Computer skills
Administrative Assistant to Deputy Principal Campus Director (St Catherine)
Kolbe Catholic College —Mickleham VIC
- Full-time
- Management
- Administrative experience
- University
13h

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Clinic Operations & Clinical Coordinator

Reverence Community Care Group
Williams Landing VIC

Quick Apply

Job Details

Permanent | Full-time
$80,000 - $105,000 a year

Benefits

Employee mentoring program
Referral program

Qualifications

Microsoft Office
Medical scheduling
Administrative experience
Driver Licence
Calendar management
Organisational skills
Working with Children Check
Leadership
Communication skills

Full Job Description

Clinic Operations & Clinical Coordinator

Location: Bacchus Marsh & Williams Landing Clinics VIC

Employment Type: Full-time | Permanent

Salary Range: AUD 80,000- 105,000+ super per year

About Reverence Community Care

Reverence Community Care is a growing multidisciplinary allied health provider delivering Occupational Therapy, Speech Pathology, Behaviour Support, Psychology, Early Childhood Supports and Allied Health Assistant services across clinics, homes, schools and community settings.

As our organisation continues to grow, we are looking for a proactive and organised Clinic Operations & Clinical Coordinator to oversee the day-to-day operations of our clinics and support our practitioners in delivering an exceptional participant experience.

About the Role

The Clinic Operations & Clinical Coordinator will act as the central point of coordination within our clinics, ensuring clinicians, participants and families receive seamless support.

This role is ideal for someone with strong organisational and leadership skills who enjoys working with people, solving problems and ensuring clinic operations run efficiently.

The successful candidate will work across both our Bacchus Marsh and Williams Landing clinics.

Key Responsibilities

1. Clinic Operations

Oversee the daily operations of both clinics.
Ensure appointments run smoothly.
Support reception staff with scheduling and participant enquiries.
Monitor clinician calendars and clinic utilisation.
Assist with room allocations and clinic resources.
Identify operational issues and implement practical solutions.

2. Practitioner Support

Provide day-to-day support to clinicians.
Assist practitioners with scheduling concerns.
Coordinate appointment changes and cancellations.
Ensure clinicians have appropriate resources available.
Support onboarding of new clinicians.
Promote a positive and collaborative workplace culture.

3. Participant Experience

Welcome participants and families where required.
Conduct participant satisfaction and feedback calls.
Follow up new participants after commencement.
Address participant concerns promptly.
Liaise with Support Coordinators, Plan Managers and families when required.
Assist with participant retention initiatives.

4. Scheduling & Coordination

Work closely with the Operations Manager regarding clinician availability.
Assist with clinic scheduling and optimisation.
Coordinate group programs.
Monitor practitioner capacity.
Identify opportunities to improve clinician utilisation.

5. Quality & Compliance

Ensure clinic procedures are followed.
Assist with maintaining operational policies and workflows.
Monitor documentation requirements.
Support quality improvement initiatives.
Escalate concerns to management when required.

6. Team Collaboration

Work closely with:
Operations Manager
Reception Team
Allied Health Practitioners
Clinical Team Leads
Administration Team

Provide operational support wherever required to ensure the smooth running of the clinics.

About You

We are looking for someone who:

Has excellent organisational skills.
Is proactive and able to take initiative.
Has exceptional communication skills.
Enjoys working with people.
Can prioritise multiple tasks.
Is confident making operational decisions.
Is solution-focused.
Works well under pressure.
Has strong attention to detail.
Is passionate about delivering excellent customer service.

Essential Requirements

Previous experience in healthcare, allied health, medical practice or disability services.
Experience working within the NDIS sector.
Experience in administration, coordination or practice management.
Excellent Microsoft Office skills.
Ability to learn practice management software.
Current Working with Children Check.
NDIS Worker Screening Check (or willingness to obtain).
Current Driver's Licence.
Previous allied health clinic experience.
Knowledge of appointment scheduling systems.
Experience managing clinician calendars.
Leadership or team coordination experience.

What You'll Be Responsible For

✔ Supporting clinicians

✔ Supporting reception staff

✔ Coordinating participant services

✔ Improving clinic efficiency

✔ Participant follow-ups and feedback

✔ Scheduling support

✔ Operational problem solving

✔ Maintaining a positive clinic culture

✔ Supporting the Operations Manager with daily clinic activities

Why Join Reverence Community Care?

Supportive and collaborative team culture.
Opportunity to grow into a senior leadership position.
Work across two modern allied health clinics.
Make a meaningful impact on participant outcomes.
Ongoing professional development opportunities.
Opportunity to contribute to the continued growth of Reverence Community Care.

Pay: $80,000.00 – $105,000.00 per year

Benefits:

Employee mentoring program
Referral program

Work Location: In person

Quick Apply

Refine Your Search

assistant/ reception jobs in essendon, vic

Clinic Operations & Clinical Coordinator

Administration Assistant

Dental Assistant/Receptionist

Dental Assistant

Orthodontic Dental Nurse

Administration Assistant and Office Manager

Assistant Manager - Night

Facilities Assistant

Optical Assistant - Lakkis Optometry

ES1-2 - Numeracy Support

Assistant Centre Leader PSD Melbourne

Dental Assistant

Dental Assistant

GP Service Coordinator

Dental Assistant Werribee

Dental Assistant / Receptionist Taylors Lakes

Assistant Manager

Dentist

Electrical Technician/ Technical Assistant

Administrative Assistant to Deputy Principal Campus Director (St Catherine)

I want to receive the latest job alert for assistant/ reception in essendon, vic

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