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Operations Coordinator

UPS -
Athol Park SA

Apply Now

Job Details

Permanent | Full-time
6 days ago

Qualifications

Microsoft Word
Microsoft Excel
Customer service
Logistics
Microsoft Office
Clinical trials

Full Job Description

Before you apply to a job, select your language preference from the options available at the top right of this page.

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Main Duties and Responsibilities

The Operations Coordinator is responsible for monitoring all inbound and outbound shipments on daily basis to ensure that shipments are delivered within agreed timelines.

Work with our operating system “Maestro” to Plan, execute and monitor import & export shipments

Coordinate collections, deliveries, drop offs and recoveries with other departments / Marken Offices / Agent and drivers.

Maintain constant communication with Packaging Team to ensure availability of required supplies for collections, deliveries, drop offs and recoveries.

Process temperature sensitive shipments designed for the special requirements of the Cold Chain transportation processes

Prep and maintain temperature controlled shipments as required.

Provide the proper documentation to the agent/Marken Driver for collections, deliveries, drop offs and recoveries.

Confirm that every recovery is complete by matching the information against the manifest during reception process.

Provide expedited dispatch to tender the shipments immediately after collection and alert the receiving agent/office.

Notify any discrepancies to the respective department, agent or Marken Office and update Maestro accordingly.

Confirm that the shipment is OK to Send to final destination and obtain Master Airway Bill “MAWB” consignment instructions.

Define the best possible route to dispatch the shipment to its final destination.

Condition shipments as required and update the proper milestones in Maestro.

Obtain a booking with the airline and consign the MAWB as instructed.

Enter the Route Leg for International Flights.

Send the Alert through Maestro.

Coordinate with Dispatch the drop off to the Airline as per the respective SOPs.

Use Daily Schedule Report and update Maestro with all departures from the airport

Handling of irregularities

Perform additional administrative work as deemed necessary.

Qualifications

Professional experience in customer service operations, preferentially in the international air freight, logistics or distribution.

Preference for existing knowledge and experience of the pharmaceutical and clinical trial industry

Commitment to quality and attention to detail

Strong customer focus

Team player / self-dependent / motivated to succeed

Proficient in MS Office / Excel / Word

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Apply Now

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