In-Demand Administration support / reception Jobs in Melbourne, Vic

Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Dental Receptionist
East Ivanhoe Village Dental —Ivanhoe East VIC
- $30 - $33 an hour
- Part-time
- Customer service
- Front desk
- In-person
Quick Apply
Attendance/ Reception/ Administration
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- University
- Leadership
- Communication skills
4d
Admissions Clerk
The Royal Women's Hospital —Parkville VIC
- $58,442 - $64,610 a year
- Part-time
- Customer service
- Administrative experience
- Data entry
- Annual leave
7h
Administrative Assistant
St Vincent's Health Australia —Melbourne VIC
- $66,768 - $73,811 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
11d
Part-Time Receptionist (genuine interest) – Brighton Honda, Geely & Chery
Jowett Motor Group —Brighton VIC
- Part-time
- Microsoft Office
- Parental leave
- Employee assistance program
Quick Apply
1d
Reception and Attendance Officer
Emnmanuel College —Altona North VIC
- Up to $78,000 a year
- Full-time
- University
- Communication skills
Quick Apply
8d
Patient Relationship Officer JMPH
Monash Health —Clayton VIC
- Part-time
- Customer service
- Computer skills
- Communication skills
- Health insurance
- Annual leave
Enrolment Officer
Victorian Government —Melbourne Western Suburbs VIC
- Part-time
- Databases
- Administrative experience
- Office experience
11d
Gym Receptionist
NBfitness —Doncaster VIC
- $59,000 - $70,000 a year
- Weekend availability
- CPR Certification
- Customer service
- Administrative experience
- Employee discount
- Gym membership
Quick Apply
Administration Officer - Caulfield Community Health
Alfred Health —Caulfield VIC
- Part-time
- Microsoft Office
- Administrative experience
- Front desk
- Annual leave
4d
Business Support Officer
IPAR —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Wellness program
- Referral program
Quick Apply
6d
Co-working Site Coordinator at CLIK Collective West Footscray
CLIK Collective —West Footscray VIC
- $56,000 - $58,500 a year
- Part-time
- Senior Secondary Certificate of Education
- In-person
Quick Apply
7d
Business Support Officer
Egis Group —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Quick Apply
7d
Administration Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
12d
Administration and Reception Support
Borg Property Services —Thomastown VIC
- Full-time
- Administrative experience
- Experience working with children
- Organisational skills
Quick Apply
Administration Officer
Aeralife —Epping VIC
- Full-time
- Customer service
- Microsoft Office
- Databases
- Employee assistance program
- Employee discount
Centre Operations & Customer Experience Manager – Success Tutoring Caroline Springs
Success Tutoring Caroline Springs —Caroline Springs VIC
- $30 - $40 an hour
- Part-time
- Management
- Experience working with children
- In-person
Quick Apply
4d
Administration Officer
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Administrative experience
- Communication skills
13d
Administration Officer
The Victorian Rehabilitation Centre —Melbourne VIC
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8h

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Office Admin / Customer Service

Wabtec -
Melbourne VIC

Quick Apply

Job Details

Full-time

Benefits

Employee rewards program
Birthday leave
Employee assistance program
Insurance services
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Microsoft Office
Xero
Communication skills

Full Job Description

Job Description

What are we offering you?

Port Melbourne location; FREE onsite parking provided!
Training commensurate with experience
Rewards & Recognition Program
Birthday Leave
Discounted health insurance with Medibank
Novated Leasing options
Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers
Access to our Employee Assistance Program

Who will you be working with?

Frauscher Sensor Technology (a Wabtec company) is the leading supplier of axle counter and train detection systems with 500+ employees Globally in over 15 different locations. It’s Australian office, based in Port Melbourne CBD, acts as the primary supply and support facility for the Australian and New Zealand territories.

How will you make a difference?

Our role acts as a professional first point of contact for visitors and stakeholders, the primary focus of the role is ensuring efficient business operations and delivering a high level of support to both customers and internal teams, including reception and office administration duties. There are also aspects of customer service, order processing, commercial administration and general office coordination within a small and collaborative team. The role supports the day-to-day operation of the business through customer engagement, documentation management, travel and event coordination, financial administration and general business support.

Where is the position located?

Port Melbourne, Melbourne VIC

What will your typical day look like?

Perform general administrative and ad-hoc duties as required to support the wider team
Provide reception support including meeting and greeting guests, handling incoming calls, coordinating meeting room bookings, and maintaining a tidy and organised reception area.
Provide administrative support to the Commercial and Compliance teams, contributing to the smooth operation of daily business activities.
Maintain stock control and inventory management to ensure adequate supply levels.
Take full ownership of assigned tasks, ensuring they are completed accurately, efficiently, and within required timeframes, with proactive follow-through.
Support financial administration tasks such as raising quotes, purchase orders, and invoices.
Liaise with Head Office in Austria, ensuring effective communication and coordination across locations.
Coordinate travel arrangements, including bookings, itineraries, and associated logistics.
Prepare management reports, presentations, and other business documentation as required.
Provide project support, including coordination, tracking progress, and managing communications.
Assist with the packing, dispatch, and tracking of goods and materials.
Assist in the planning, coordination, and delivery of internal and external events.
Support the preparation of training materials and coordinate catering for meetings and training sessions.

What do we want to know about you?

Experience in a similar role or dealing with customers is desirable
Working knowledge of accounting systems such as XERO and ERP systems would be beneficial, but not essential.
Knowledge of MS Office including Word, Excel, Outlook and Powerpoint
Strong interpersonal skills.
Ability to work independently with minimal supervision while managing multiple priorities.
Strong communication skills with the ability to engage effectively with stakeholders at all levels.
Highly organised with excellent multitasking and time management capabilities.
Adaptable and able to thrive in a dynamic, team-oriented environment.

We thank all applicants for their interest; each application will receive a response.

We do not accept unsolicited contact from recruitment agencies.

Successful candidates will be required to complete background and criminal history check.

Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.

Quick Apply

Refine Your Search

administration support / reception jobs in melbourne, vic

Office Admin / Customer Service

Dental Receptionist

Attendance/ Reception/ Administration

Admissions Clerk

Administrative Assistant

Part-Time Receptionist (genuine interest) – Brighton Honda, Geely & Chery

Reception and Attendance Officer

Patient Relationship Officer JMPH

Enrolment Officer

Gym Receptionist

Administration Officer - Caulfield Community Health

Business Support Officer

Co-working Site Coordinator at CLIK Collective West Footscray

Business Support Officer

Administration Support Officer

Administration and Reception Support

Administration Officer

Centre Operations & Customer Experience Manager – Success Tutoring Caroline Springs

Administration Officer

Administration Officer

I want to receive the latest job alert for administration support / reception in melbourne, vic

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