In-Demand Service administrator Jobs in Carrum Downs, Vic

Receptionist/Administrator
Internal Sunshine —Beaconsfield VIC
- $27 - $32 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick Apply
10d
Receptionist
Fulton Hogan —Noble Park North VIC
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Health insurance
- Parental leave
Office Manager
Ominta FM Commercial —Endeavour Hills VIC
- $93,500.04 a year
- Full-time
- Management
- Administrative experience
- Organisational skills
Quick Apply
5d
Receptionist / Administrator
Hitachi Construction Machinery —Dandenong VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Parental leave
- Employee assistance program
5d
Legal Secretary (Flexible Part Time)
Energy Power Systems Australia —Mulgrave VIC
- Part-time
- Hybrid work
- Microsoft Word
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
11d
Ward Clerk - Unit 2, Inpatient Psychiatric Unit
Monash Health —Dandenong VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
11d
Sales Administrator
Dormakaba Group —Hallam VIC
- Full-time
- CRM software
- Sales
- Customer service
Internal Sales & Contracts Administrator (4 mth fixed term contract)
Rotork —Hallam VIC
- Full-time
- Hybrid work
- Customer service
- ERP systems
- Communication skills
Quick Apply
Workshop Administrator
Techtronic Industries (TTI) —Dandenong VIC
- Full-time
- Salesforce
- Communication skills
- Time management
- Parental leave
- Employee assistance program
HRIS / Clinical Roster Coordinator
Tapestry —Ferntree Gully VIC
- Contract
- Administrative experience
- Organisational skills
- Communication skills
Quick Apply
3d
Branch Administrator - Mulgrave
Crown Equipment —Mulgrave VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Communication skills
- Health insurance
- Employee assistance program
Quick Apply
Power Platform & D365 Administrator - Hybrid
DuluxGroup —Clayton VIC
- Full-time
- Hybrid work
- No degree
- Agile
- Communication skills
- Parental leave
- Employee assistance program
Receptionist & Administration Officer
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Performing Arts Administrator ES1-2
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Microsoft Office
- Communication skills
10d
SQL Senior Database Administrator
Leidos —Scoresby VIC
- Full-time
- SQL
- Scripting
- Annual leave
Medical Administration Officer
I-MED Radiology Network —Mount Waverley VIC
- Weekend availability
- Administrative experience
- Communication skills
PACS Administrator (Radiographer)
Peninsula Health —Frankston VIC
- Full-time
- Management
13d
Large Power Maintenance Administrator
Energy Power Systems Australia —Mulgrave VIC
- Hybrid work
- CRM software
- Microsoft Excel
- Salesforce
- Health insurance
- Parental leave
Administrator (Quotes)
Wormald —Bentleigh East VIC
- Full-time
- CRM software
- Customer service
- ERP systems
- Opportunities for advancement
Pallet Control Administrator
Primary Connect —Mulgrave VIC
- 8 hour shift
- Microsoft Excel
- Customer service
- Master's degree
7d

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Receptionist/Administrator

Internal Sunshine
Beaconsfield VIC

Quick Apply

Job Details

Permanent | Part-time
$27 - $32 an hour
10 days ago

Qualifications

Customer service
Certificate IV
Medical office experience
Certificate III
Administrative experience
Driver Licence
Full Driver Licence
Medical terminology
Communication skills

Full Job Description

About Us

At Internal Sunshine Psychology, we are more than just a psychology clinic—we’re a community committed to supporting neurodiverse and culturally diverse clients across all ages in a compassionate and affirming way. Based in a boutique clinic, a warm and welcoming space, our clinic strives to offer a sanctuary where clients and staff feel supported, respected, and valued. We’re a paperless practice, prioritizing environmental sustainability and efficiency, with a strong focus on innovation and collaboration.

Our clinic includes:

Sensory-friendly consultation rooms, ensuring a comfortable environment for neurodiverse clients.
Quiet spaces designed to promote relaxation and privacy.
Warm and welcoming reception area that leaves one feeling calm
A supportive team culture where everyone is encouraged to grow and thrive.

At Internal Sunshine, we believe that nurturing our clients starts with nurturing our team. This is more than a job—it’s a place to grow, connect, and contribute to meaningful change.

About the Role

We are seeking an enthusiastic Receptionist/Client Relationship Team Member to join our friendly and dynamic team. As the first point of contact, you will be the welcoming face and voice guiding clients through their journey with us. Your ability to blend client care with operational efficiency will be key in maintaining the smooth running of our practice. If you are passionate about working in a client-centered, inclusive environment, we’d love to hear from you!

Key Responsibilities:

Client Experience: Greet clients warmly and create a compassionate, safe space for all. Ensure every client feels heard, valued, and respected throughout their visit.
Clinic Operations: Efficiently manage the scheduling of multiple clinicians, ensuring a smooth, organized workflow. Coordinate internal communications and maintain an organized clinic space.
Client Engagement: Stay informed about our services and work closely with our psychologists to provide clients with the best possible experience. Assist in keeping our clients and referrers engaged with up-to-date information.
Confidentiality & Compliance: Ensure that all client records are maintained accurately and confidentially, in line with Medicare, NDIS, and healthcare regulations.
Problem Solving & Efficiency: Confidently handle inquiries and resolve any issues with professionalism and sensitivity, supporting our neurodiverse and culturally diverse clients.

What You Bring to the Role:

Experience Matters: At least 2 years in a similar client-facing or administrative role, with healthcare experience being a bonus.
Tech-Savvy: Strong proficiency in Microsoft 365, with the ability to quickly learn new systems (experience with Halaxy or similar is a plus).
Organizational Skills: You are detail-oriented and can manage multiple priorities with ease. Are a quick thinker, have excellent problem solving skills and remain calm under pressure

demonstrate integrity, reliability, trustworthiness and responsibility

Empathy & Inclusivity: A deep understanding of the importance of creating a welcoming, supportive environment for neurodiverse and culturally diverse clients.
Communication Skills: You are an excellent communicator with a friendly phone manner and the ability to navigate complex client inquiries.
Passion for Learning: You have a growth mindset and a desire to continuously improve and contribute new ideas. To take initiative to build and improve processes, and always willing to give 100%

Perks & Benefits:

Opportunities for professional development and continuous learning
A collaborative, inclusive team environment that values every member’s contribution.
A flexible and innovative workplace that prioritizes wellbeing and balance.
Regular team-building activities and wellness initiatives.
Recognition and reward for your role in creating a supportive and affirming client experience.

Why Join Internal Sunshine?

Be part of a team that is passionate about affirming and supporting neurodiverse and culturally diverse clients.
Contribute to a clinic that embraces innovation and sustainability.
Work alongside dedicated professionals who genuinely care about their clients and colleagues.
Enjoy opportunities for professional growth in an inclusive and empowering environment.
Be part of a supportive, close-knit team where collaboration and growth are encouraged.
Experience wellness initiatives that promote self-care and a positive workplace culture.

If this sounds like you, we’d love to hear more about why you’re excited to join Internal Sunshine Psychology! In your cover letter, please include your responses to the following questions:

What does delivering an affirming and inclusive client experience mean to you?
What unique qualities would you bring to this role?

Ready to Join Us?

If you believe you’re the person we seek, we’d love to hear from you! Please send us:

A cover letter and resume.
A short video (30 seconds – 2 minutes) introducing yourself and telling us why you’d love to work for Internal Sunshine.

[email protected] by the 15th of October. Early applications are encouraged as shortlisting may commence before the cut-off date.

To learn more about us, visit internalsunshine.com.au

Job Types: Part-time, Permanent

Pay: $27.00 – $32.00 per hour

Ability to commute/relocate:

Beaconsfield VIC 3807: Reliably commute or planning to relocate before starting work (Required)

Experience:

Customer service: 1 year (Preferred)

Licence/Certification:

Full Driver Licence (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

service administrator jobs in carrum downs, vic

Receptionist/Administrator

Receptionist

Office Manager

Receptionist / Administrator

Legal Secretary (Flexible Part Time)

Ward Clerk - Unit 2, Inpatient Psychiatric Unit

Sales Administrator

Internal Sales & Contracts Administrator (4 mth fixed term contract)

Workshop Administrator

HRIS / Clinical Roster Coordinator

Branch Administrator - Mulgrave

Power Platform & D365 Administrator - Hybrid

Receptionist & Administration Officer

Performing Arts Administrator ES1-2

SQL Senior Database Administrator

Medical Administration Officer

PACS Administrator (Radiographer)

Large Power Maintenance Administrator

Administrator (Quotes)

Pallet Control Administrator

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