In-Demand Service administrator Jobs in Carrum Downs, Vic

Office Manager
Ominta FM Commercial —Endeavour Hills VIC
- $93,500.04 a year
- Full-time
- Management
- Administrative experience
- Organisational skills
Quick Apply
2d
HRIS / Clinical Roster Coordinator
Tapestry —Ferntree Gully VIC
- Contract
- Administrative experience
- Organisational skills
- Communication skills
Quick Apply
7h
Ward Clerk - Unit 2, Inpatient Psychiatric Unit
Monash Health —Dandenong VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
8d
Internal Sales & Contracts Administrator (4 mth fixed term contract)
Rotork —Hallam VIC
- Full-time
- Hybrid work
- Customer service
- ERP systems
- Communication skills
Quick Apply
Receptionist & Administration Officer
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
5d
Branch Administrator - Mulgrave
Crown Equipment —Mulgrave VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Communication skills
- Health insurance
- Employee assistance program
Quick Apply
Receptionist / Administrator
Hitachi Construction Machinery —Dandenong VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Parental leave
- Employee assistance program
2d
Medical Administration Officer
I-MED Radiology Network —Mount Waverley VIC
- Weekend availability
- Administrative experience
- Communication skills
Performing Arts Administrator ES1-2
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Microsoft Office
- Communication skills
7d
Workshop Administrator
Techtronic Industries (TTI) —Dandenong VIC
- Full-time
- Salesforce
- Communication skills
- Time management
- Parental leave
- Employee assistance program
Sales Administrator
Dormakaba Group —Hallam VIC
- Full-time
- CRM software
- Sales
- Customer service
14d
Legal Secretary (Flexible Part Time)
Energy Power Systems Australia —Mulgrave VIC
- Part-time
- Hybrid work
- Microsoft Word
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
8d
Junior Cloud Platform Engineer - Systems Administrator
Leidos —Scoresby VIC
- Full-time
- Management
- AWS
- Communication skills
- Annual leave
Senior Systems Administrator
Blue IoT —Mulgrave VIC
- Azure
- Microsoft Office
- Administrative experience
SQL Senior Database Administrator
Leidos —Scoresby VIC
- Full-time
- SQL
- Scripting
- Annual leave
Pallet Control Administrator
Primary Connect —Mulgrave VIC
- 8 hour shift
- Microsoft Excel
- Customer service
- Master's degree
4d
Administrator (Quotes)
Wormald —Bentleigh East VIC
- Full-time
- CRM software
- Customer service
- ERP systems
- Opportunities for advancement
Power Platform & D365 Administrator - Hybrid
DuluxGroup —Clayton VIC
- Full-time
- Hybrid work
- No degree
- Agile
- Communication skills
- Parental leave
- Employee assistance program
Large Power Maintenance Administrator
Energy Power Systems Australia —Mulgrave VIC
- Hybrid work
- CRM software
- Microsoft Excel
- Salesforce
- Health insurance
- Parental leave
School Counsellor/Social Worker. ES 1-3
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Bilingual
- Senior Secondary Certificate of Education
- Communication skills
1d

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Office Manager

Ominta FM Commercial
Endeavour Hills VIC

Quick Apply

Job Details

Permanent | Full-time
$93,500.04 a year
2 days ago

Qualifications

Management
Administrative experience
Organisational skills
Diploma
Leadership
Communication skills

Full Job Description

OMINTA FM COMMERCIAL

7 Orbison Court, Endeavour Hills, Vic, 3802

The position also requires attendance at other client sites and operational locations across Victoria as required by the business.

Background

OMINTA FM COMMERCIAL is an Australian facilities management and commercial cleaning services business providing cleaning and related operational services across multiple client sites in Victoria, including school and commercial facilities.

The business coordinates client requirements, contract administration, operational service providers, supervisors, cleaning operations, suppliers and administrative functions to ensure contracted services are delivered consistently and in accordance with client requirements and service standards.

Job Description

Name of Occupation: Office Manager

The Office Manager reports directly to the Managing Director and provides administrative and operational coordination across the business.

The position acts as an important link between senior management, clients, contract administrators, operational service providers, supervisors and other stakeholders.

Daily Tasks Include

1. Office and operational management

Coordinate daily administrative and operational activities, maintain records, workflows and reports, manage internal communication and

provide operational support to the Managing Director.

2. Client and contract coordination

Communicate directly with clients, respond to enquiries and complaints, monitor service delivery, conduct site inspections and coordinate corrective actions where required.

3. Workforce and operational coordination

Coordinate with Contract Administrators and Supervisors regarding rosters, staffing, performance, service standards and operational issues, and provide guidance and support regarding operational requirements.

4. Recruitment, training and compliance

Assist with recruitment and onboarding when required, provide operational and product training, monitor workplace standards and support WHS, incident reporting, security and site access requirements.

5. Procurement and operational resources

Monitor cleaning supplies, equipment and inventory, coordinate purchases, liaise with suppliers and assist with equipment maintenance and operational cost control.

6. Reporting and management support

Prepare operational reports for the Managing Director, assist with invoice and supplier cost verification, monitor contract-related matters and identify opportunities to improve operational efficiency and service quality.

Requirements

1. Level of required qualification

A relevant Diploma-level qualification or higher in management, business administration, leadership, hospitality management or a related field.

2. Number of years of experience

At least 1 year of relevant professional experience in office management, administration, operations management, facilities coordination or related management roles, with demonstrated experience appropriate to the operational complexity of the business.

3. Other Main Requirements to Be Considered for the Position

Strong office management and organisational skills.
Demonstrated leadership and staff coordination skills.
Strong written and verbal communication skills.
Experience coordinating operational activities and multiple priorities.
Experience communicating directly with clients and managing operational issues.
Knowledge of scheduling, workforce coordination and administrative reporting.
Experience with facilities, procurement, suppliers and operational resources.
Understanding of workplace health and safety and operational compliance.
Ability to work independently, exercise sound judgement and provide effective support to senior management.

Annual Salary: AUD $93,500.04 + superannuation

Proposed Hours of Work: 38 hours per week

Employment Basis: Full-time

Pay: $93,500.04 per year

Work Location: In person

Quick Apply

Refine Your Search

service administrator jobs in carrum downs, vic

Office Manager

HRIS / Clinical Roster Coordinator

Ward Clerk - Unit 2, Inpatient Psychiatric Unit

Internal Sales & Contracts Administrator (4 mth fixed term contract)

Receptionist & Administration Officer

Branch Administrator - Mulgrave

Receptionist / Administrator

Medical Administration Officer

Performing Arts Administrator ES1-2

Workshop Administrator

Sales Administrator

Legal Secretary (Flexible Part Time)

Junior Cloud Platform Engineer - Systems Administrator

Senior Systems Administrator

SQL Senior Database Administrator

Pallet Control Administrator

Administrator (Quotes)

Power Platform & D365 Administrator - Hybrid

Large Power Maintenance Administrator

School Counsellor/Social Worker. ES 1-3

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