In-Demand Operations administrator Jobs in Preston, Vic

Administrator
Holistic Growth Solutions —Keilor Park VIC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
4d
Full Time Contract Administrator -Commercial Cleaning (Northern Region)
Cleaning Melbourne Pty Ltd —Greensborough VIC
- $78,000 - $82,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Administration & Business Support Coordinator
Executive Personal Concierge —Camberwell VIC
- $38 - $45 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
5d
Office Administrator PT
Valeo Construction Group —South Melbourne VIC
- $48,000 - $53,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
5d
Administration Officer
City of Darebin —Darebin VIC
- Customer service
- Microsoft Office
- Administrative experience
5d
Business Support Officer, Take Two
Berry Street —Preston VIC
- $80,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
5d
HR Operations Administrator
Brenntag Australia Pty. Ltd. —Bayswater VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Administrative experience
- Life insurance
Quick Apply
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Culture & Organisation Development Administrator
Victorian Government —Melbourne VIC
- $75,000 - $85,000 a year
- Part-time
- Microsoft Office
- Education
- Communication skills
6d
Purchasing Administrator
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Microsoft Office
- Communication skills
- Time management
3d
Member Services Officer
Hostplus —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- Financial services
- Wellness program
- Parental leave
Database Administrator
Centorrino Technologies —Melbourne VIC
- Contract
- Hybrid work
- Maintenance
- Administrative experience
- SQL
Quick Apply
6d
Administration Support/First aid - Hours negotiable
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Bilingual
- Spanish
- Communication skills
3d
Customer Support Officer
Compass Education —Hawthorn VIC
- Full-time
- Hybrid work
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
P&C Talent & Onboarding Administrator
Save the Children Australia —Melbourne VIC
- $80,000 a year
- Full-time
- Customer service
- Recruiting
- Communication skills
10d
Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Master's degree
Quick Apply
Administrator - People and Culture
Life Saving VIC —Port Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
Administration Support Officer Allied Health
Access Health and Community —Melbourne VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Quick Apply
4d
Database Administrator
Red Energy —Richmond VIC
- Full-time
- Hybrid work
- Oracle
- SQL
- Health insurance
- Parental leave
Quick Apply
6d

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Administrator

Holistic Growth Solutions
Keilor Park VIC

Quick Apply

Job Details

Full-time
From $70,000 a year
4 days ago

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Certificate IV
Xero
Administrative experience
Security
Construction experience
Accounting
Communication skills
Time management

Full Job Description

AP/AR Administration Assistant

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

Our client is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. They are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

They are currently seeking an AP/AR Administration Assistant to join their growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

About the Role

Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions, and strong administrative support across the business.

Key Responsibilities

Accounts Receivable

Assist with customer invoicing and debtor management.
Upload and maintain invoices within customer portals.
Monitor outstanding receivables and follow up payments.
Reconcile customer accounts and investigate discrepancies.
Support cash flow management activities.
Maintain accurate customer records and account information.
Assist with progress claims when required.

Accounts Payable

Assist with end-to-end accounts payable processing.
Process supplier and subcontractor invoices accurately and efficiently.
Resolve supplier account enquiries.
Monitor creditor balances and payment terms.
Build and maintain strong supplier relationships.

Administration & Business Support

Assist with administration and filing systems.
Support purchase order administration and tracking.
Manage email correspondence.
Assist with supplier onboarding and account setup.
Coordinate approvals and financial documentation.
Provide administrative support to management.
Support document control and compliance activities.

Compliance & Continuous Improvement

Ensure compliance with company financial procedures and policies.
Maintain confidentiality of financial and employee information.
Identify opportunities to improve systems and processes.
Support SecureTel's quality, safety, and compliance objectives.

About You

To be successful in this role, you will have:

Essential

Minimum 2 years' experience in Finance and Administration.
Strong Accounts Receivable and Accounts Payable experience.
Experience using Xero accounting software.
Sound understanding of bookkeeping principles and financial processes.
Intermediate to advanced Microsoft Excel skills.
Excellent attention to detail and accuracy.
Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to manage competing priorities and meet deadlines.
Ability to maintain strict confidentiality.

Desirable

Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
Experience within the security, trades, construction, maintenance, or service industries.
Experience using Simpro software.
Understanding of Fair Work and employment obligations.

Personal Attributes

We are looking for someone who demonstrates:

Integrity and professionalism.
Reliability and accountability.
A proactive, solutions-focused approach.
Strong interpersonal skills.
The ability to work independently and as part of a team.
A commitment to continuous improvement and operational excellence.

Why Join?

Their people are critical to their success. They offer:

A supportive and professional team environment.
Opportunities for growth and development.
A stable and growing Australian business.
A culture built on integrity, teamwork, safety, and continuous improvement.
The opportunity to make a meaningful contribution to the success of the business and our clients.

Pay: From $70,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

operations administrator jobs in preston, vic

Administrator

Full Time Contract Administrator -Commercial Cleaning (Northern Region)

Administration & Business Support Coordinator

Office Administrator PT

Administration Officer

Business Support Officer, Take Two

HR Operations Administrator

Office Administrator »

Vehicle Administrator | Automotive Administration Assistant

Culture & Organisation Development Administrator

Purchasing Administrator

Member Services Officer

Database Administrator

Administration Support/First aid - Hours negotiable

Customer Support Officer

P&C Talent & Onboarding Administrator

Contracts Administrator

Administrator - People and Culture

Administration Support Officer Allied Health

Database Administrator

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