In-Demand Facilities operations assistant Jobs in Parramatta Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Pantry Operations Coordinator
Hampr —Sydney NSW
- $75,000 - $85,000 a year
- Full-time
- In-person
Quick Apply
Operations Assistant - Operating Suites Westmead Hospital
Western Sydney Local Health District —Sydney NSW
- $67,094.86 - $68,847.01 a year
- Full-time
- Clinic
4d
Assistant Hotel Manager (Operations)
APX Hotels Apartments —Haymarket NSW
- $75,000 - $80,000 a year
- Full-time
- Administrative experience
- Computer skills
- In-person
Quick Apply
Research Assistant or Senior Research Assistant
Children's Medical Research Institutue —Westmead NSW
- Full-time
- Research
Reception Services Assistant
Macquarie University —Macquarie University NSW
- Part-time
- Hospitality
- Customer service
- Office
- Employee discount
10d
Crew Member Production
Downer Group —Rosehill NSW
- Overtime
- Forklift
- Senior Secondary Certificate of Education
- No degree
Facilities Manager
DAH-RESIPM Pty Ltd —Sydney NSW
- Full-time
- Administrative experience
- Construction experience
- AI
- Health insurance
- Parental leave
Quick Apply
Laboratory Assistant
SGS —Alexandria NSW
- Laboratory
- Laboratory experience
Quick Apply
Assistant Manager Guildford Part Time
Kennards Self Storage —Guildford NSW
- $45,024 a year
- Part-time
- Annual leave
- On-the-job training
3d
Retail Operations Assistant Manager
Tapestry Inc —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Employee discount
7d
Marina Attendant
JLL —Sydney NSW
- Weekend availability
- Management
- Computer skills
- Communication skills
- Health insurance
- Parental leave
Executive Assistant
BCD Travel —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Assistant Manager
Snap Fitness Concord West —Concord West NSW
- From $62,000 a year
- Full-time
- Management
- Customer service
- POS
- Employee discount
- Gym membership
Quick Apply
2d
Assistant Leading Hand
Pact Group —Blacktown NSW
- Weekend availability
- Communication skills
Quick Apply
Executive Assistant
MetLife —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
11h
Workplace Coordinator
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Health insurance
- Parental leave
Quick Apply
7d
Facilities Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Strawberry Hills NSW
- Full-time
- Hospitality
- Customer service
- Administrative experience
- Health insurance
- Parental leave
Quick Apply
Executive Assistant (175372)
Colgate-Palmolive —Sydney NSW
- Administrative experience
- Education
- No degree
10d
Programs Assistant
Belgravia Health & Leisure Group Pty Ltd —St Ives NSW
- Weekend availability
- CPR Certification
- Customer service
- First Aid Certification
13h

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

facilities operations assistant jobs in parramatta nsw

Service Coordinator & Administration Assistant (HVAC)

Pantry Operations Coordinator

Operations Assistant - Operating Suites Westmead Hospital

Assistant Hotel Manager (Operations)

Research Assistant or Senior Research Assistant

Reception Services Assistant

Crew Member Production

Facilities Manager

Laboratory Assistant

Assistant Manager Guildford Part Time

Retail Operations Assistant Manager

Marina Attendant

Executive Assistant

Assistant Manager

Assistant Leading Hand

Executive Assistant

Workplace Coordinator

Facilities Manager

Executive Assistant (175372)

Programs Assistant

I want to receive the latest job alert for facilities operations assistant in parramatta nsw

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