Department: Portfolio Asset Management
Department/Agency: Department of Communities and Justice
Location:
Parramatta, NSW, AU, 2150
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Req ID: 84857
Executive Assistant
Parramatta, NSW | Regular Travel to Coniston required
12-month contract with opportunities for extension
Talent pool available
Clerk Grade 5/6 $102,936 to $113,579 plus superannuation and leave loading
Your role
Join Homes NSW and play a key role in supporting senior leadership to deliver quality housing outcomes for communities across New South Wales.
This is an exciting opportunity for a highly organised and proactive Executive Assistant to provide high-level executive and administrative support within a fast-paced and purpose-driven environment.
Based in Parramatta, you'll work closely with senior leaders, managing competing priorities, coordinating business activities, and ensuring the efficient operation of executive functions. The role offers hybrid working arrangements and requires travel to Coniston approximately once per fortnight to support business needs and stakeholder engagement.
This position is ideal for a professional who thrives in a dynamic environment, enjoys building strong relationships, and takes pride in delivering exceptional administrative support.
What you’ll do
As part of the Homes NSW team, you'll provide professional executive support that enables leaders and teams to focus on delivering critical housing services across NSW. You will:
Provide high-level executive and administrative support while exercising discretion, initiative and confidentiality.
Manage complex calendars, meetings, travel arrangements and competing priorities.
Coordinate responses to urgent requests for information, briefings and correspondence.
Prepare presentations, reports, meeting papers and other business documentation.
Build and maintain strong working relationships with internal and external stakeholders.
Support the coordination and continuous improvement of business processes and administrative systems.
Monitor and manage workflows, ensuring deadlines and key deliverables are met.
Provide support for meetings, workshops and executive events, including logistics and follow-up actions.
You'll join a collaborative and supportive team that values professionalism, accountability and customer service while delivering essential services to communities across NSW.
What we’re looking for
Demonstrated experience providing executive or senior administrative support in a complex environment.
Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines.
Strong communication and stakeholder management skills. ·
High attention to detail and the ability to maintain confidentiality and discretion.
Advanced skills in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel.
A proactive, adaptable and solutions-focused approach.
Ability to work independently and collaboratively within a team environment.
Essential Requirements
Demonstrated experience providing executive support to senior leaders.
Ability to travel to Coniston approximately once per fortnight.
Current NSW Class C Driver Licence or ability to travel independently to required work locations.
Desirable
Experience working within the NSW Government or a large, complex organisation.
Experience coordinating executive correspondence, briefings and governance activities.
Knowledge of records management systems and business administration processes.
Certificate IV or higher qualification in Business Administration or a related discipline.
Download the role description.
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To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.
What We Offer
We offer a variety of benefits, including:
A challenging and rewarding career
Flexible, autonomous work environment
Competitive pay and conditions
Training and development opportunities to build and maintain capabilities
Health & Wellbeing and Employee Assistance Programs.
Want more information? Visit our website to see more information on Working for us.
We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.
Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!
Are you ready to join us?
Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).
Applications close 19 July 2026 at 11:59pm AEST.
Got a question?
For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Paul Scarfe on 0412 776 817 or at
[email protected]
If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call April McCarthy on 0418 639 435 or via
[email protected].
Visit Recruitment adjustments on the DCJ website to learn more.
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.
Other Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
For more information visit Applying for DCJ jobs on the DCJ website.
Thank you for your interest in this role. We look forward to receiving your application.
To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/
The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience
The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.
