In-Demand Executive assistant Jobs in Mona Vale, Nsw

Business PA / Personal Assistant - Mandarin & English
Square Capital Operation Pty Ltd —Barangaroo NSW
- From $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee discount
- Professional development assistance
Quick Apply
14d
Executive Support Officer
Independent Commission Against Corruption —Sydney NSW
- $108,276 - $120,075 a year
- Full-time
- Management
- Administrative experience
- Communication skills
- Work from home
6d
Executive Assistant - Financial Management, People & Engagement, Technology
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- Time management
- Annual leave
- Work from home
Executive Assistant
BCD Travel —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
DCOH —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant
Reserve Bank of Australia —Sydney NSW
- Full-time
- Microsoft Office
- Agile
- AI
11d
Executive Assistant
Commonwealth Bank —Sydney NSW
- Full-time
- Leadership
- Communication skills
4d
Executive Assistant
Department of Education —Sydney NSW
- $102,936 - $113,579 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Opportunities for advancement
15h
Executive Assistant & Transformation Program Manager
Otis —Sydney NSW
- Full-time
- Communication skills
Executive Assistant
Corporate Travel Management —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Parental leave
- Employee assistance program
4d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant
HUB24 —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
- Parental leave
8d
Executive Assistant
Korn Ferry —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Salesforce
- Microsoft Office
Executive Assistant
Finity —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Executive Assistant
Australian Financial Complaints Authority —Sydney NSW
- Full-time
- Hybrid work
- Budgeting
- AI
- Communication skills
Marketing Coordinator/Executive
Qualitas Healthcare - Employees —North Sydney NSW
- Full-time
- Organisational skills
- AI
- Communication skills
Quick Apply
Executive Assistant
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- Time management
- Annual leave
- Work from home
Executive Coordinator, Clerk Grade 5/6 - Parliament of NSW - Sydney
Department of Parliamentary Services —Sydney NSW
- $102,936 - $113,579 a year
- Full-time
6d
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Leadership
- Communication skills
- Hotel experience
5d
Institutional Client Solutions - Executive Assistant - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Management
- Sales
- Salesforce

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Business PA / Personal Assistant - Mandarin & English

Square Capital Operation Pty Ltd
Barangaroo NSW

Quick Apply

Job Details

Graduate | Full-time
From $60,000 a year
14 days ago

Benefits

Employee discount
Professional development assistance

Qualifications

Microsoft Word
Mandarin
Microsoft Excel
Customer service
Cantonese
Business development
Organisational skills
Chinese
Communication skills

Full Job Description

Personal Assistant (PA) to the Business Owner

Location: Barangaroo, NSW 2000

Employment Type: Full-time

Reports to: Business Owner

About the Role

We are looking for a commercially minded, highly proactive and execution-focused Personal Assistant who is an excellent communicator and knows how to move things forward.

This role involves more than diary management and administrative support. A key part of the position is assisting the business owner with business follow-ups, maintaining professional relationships, progressing potential opportunities and coordinating business events.

The successful candidate will be able to understand the business owner’s intentions, turn verbal discussions and fragmented information into clear action plans, and consistently follow through until a result is achieved.

Key Responsibilities

1. Business Follow-Up and Execution

Assist the business owner in following up with clients, business partners and prospective opportunities
Record, organise and continuously follow up on action items arising from meetings, phone calls and business discussions
Proactively drive progress and provide timely reminders regarding key milestones, deadlines and unresolved matters
Coordinate with internal teams and external stakeholders to ensure matters are properly executed
Actively follow up on matters that have stalled and promptly update the business owner on issues, risks and recommended next steps
Organise important business information and provide concise, clear progress updates

2. Business Relationship Management

Assist the business owner in maintaining relationships with clients, business partners and other key contacts
Proactively arrange coffee meetings, lunches, dinners and other business engagements as required
Establish and maintain contact records and relationship follow-up notes
Identify valuable connections, potential collaborations and suitable introduction opportunities
Provide timely reminders and assist with appropriate relationship touchpoints

3. Event Planning and Execution

Lead or assist with the organisation of client events, business dinners, networking events and company functions
Coordinate venues, catering, guest lists, invitations, confirmations and on-site arrangements
Manage RSVPs and ensure key clients and guests are appropriately looked after
Complete post-event follow-ups, including thank-you messages, further meetings and potential business opportunities
Help turn each event into meaningful relationship-building and business development opportunities

4. Executive and PA Support

Manage the business owner’s diary and prioritise meetings and events based on business importance
Coordinate meetings, travel and other business arrangements
Assist with emails, messages and day-to-day communications
Prepare relevant background materials and key contact information ahead of meetings
Maintain a high level of discretion and confidentiality when handling sensitive personal and commercial information

What We Are Looking For

Exceptional follow-up skills, with the ability to continuously progress matters through to a clear outcome
Strong commercial awareness and the ability to understand the business context behind each task
Excellent communication and interpersonal skills, with the confidence to engage naturally and professionally with clients, senior executives and people from different backgrounds
A highly proactive working style without requiring step-by-step direction
A strong eye for opportunity, with the ability to identify potential business value through meetings, events, professional networks and day-to-day interactions
Strong organisational skills and the ability to manage multiple projects, events and follow-ups simultaneously
A detail-oriented, dependable and accountable approach, with a strong sense of ownership and the initiative to find solutions when challenges arise
Excellent written and verbal communication skills in both Mandarin Chinese and English
Previous experience in Executive Assistance, Business Development, Client Relations, Events, Professional Services or a similar field will be highly regarded

The Working Style We Value

This is not a purely administrative PA role.

We are looking for someone who can:

Turn the business owner’s direction into clear action
Keep matters moving until a result is achieved
Proactively find solutions when challenges arise
Recognise how the right people, events and resources can create new business opportunities

In short, we need a Business PA who can manage business priorities, relationships and execution while actively helping to identify and create opportunities.

What We Offer

A stable, full-time position based in Barangaroo
Direct support and guidance from the business owner
Opportunities to learn and grow into broader company responsibilities over time
A workplace that values reliability, attention to detail and a positive attitude
Salary from $60,000 + Super, with the final package negotiable based on the successful candidate’s experience and suitability for the role.

How to Apply

Please send your resume to [email protected] and cc [email protected] with the subject line:

PA Application – [Your Name]

Pay: From $60,000.00 per year

Benefits:

Employee discount
Professional development assistance

Language:

Chinese (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in mona vale, nsw

Business PA / Personal Assistant - Mandarin & English

Executive Support Officer

Executive Assistant - Financial Management, People & Engagement, Technology

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant & Transformation Program Manager

Executive Assistant

Executive Assistant - Travel & Business Operations

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Marketing Coordinator/Executive

Executive Assistant

Executive Coordinator, Clerk Grade 5/6 - Parliament of NSW - Sydney

Executive Assistant Manager

Institutional Client Solutions - Executive Assistant - Sydney

I want to receive the latest job alert for executive assistant in mona vale, nsw

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