In-Demand Shift administration Jobs in Melbourne, Vic

Administration & HR Officer
GUARDIAN HEALTHCARE SERVICES PTY LTD —Coburg VIC
- $35 - $38 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health insurance
Quick Apply
4h
Administrative Officer
MITI DAY PROGRAM —Sunshine VIC
- From $29 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Customer service
Quick Apply
Assistant Accounts Administrator
Hilda Care —Point Cook VIC
- $33 - $37 an hour
- Monday to Friday
- Customer service
- Microsoft Office
- In-person
Quick Apply
Gym Receptionist
PT2 Fitness Coaching and Nutrition —Camberwell VIC
- $49,900.00 - $82,382.19 a year
- Part-time
- Hospitality
- Customer service
- Administrative experience
- Work from home
- Gym membership
Quick Apply
Casual Administration Assistant
Elite Real Estate —Melbourne VIC
- $25.22 an hour
- Sales
- Customer service
- Office
Quick Apply
Senior Receptionist/Administrator
Preston Physiotherapy —Preston VIC
- From $30 an hour
- Part-time
- Management
- Customer service
- Medical office experience
Quick Apply
Service Coordinator
AVEO —Kew VIC
- $30.34 - $45.51 an hour
- Overtime
- Hospitality
- CPR Certification
- Customer service
- Health insurance
- Employee assistance program
Quick Apply
Medical Receptionist
Western Children's Health Centre —Laverton VIC
- $30 - $35 an hour
- 8 hour shift
- Customer service
- Medical office experience
- In-person
Quick Apply
Customer Support Specialist
Unimarket Pty Ltd —Melbourne VIC
- Full-time
- Hybrid work
- Customer service
- Data analysis skills
- Administrative experience
Quick Apply
14d
Australian Open Stores Administration Roles (Purchasing & Invoicing Support)
Compass Group Australia —Melbourne VIC
- Hospitality
- Microsoft Excel
- ERP systems
6d
Customer Service Centre Consultant
Weploy —Melbourne VIC
- $74,531 a year
- 12 hour shift
- Hospitality
- Customer service
- Administrative experience
Quick Apply
8d
Service Desk Supervisor
Monash University —Clayton VIC
- $79,430 - $84,963 a year
- Full-time
- Hybrid work
- Management
- Customer service
- Microsoft Office
7h
Customer Support Officer
TheirCare —Glen Iris VIC
- Monday to Friday
- Customer service
- Free parking
AHS Supervisor
Arcare Aged Care —Reservoir VIC
- $66.49 an hour
- Part-time
- Nursing
- Medication administration
- Administrative experience
- Paid training
- Health insurance
Wait Staff
The European Restaurant —Melbourne VIC
- $75,000 - $85,000 a year
- 8 hour shift
- Serving
- Hospitality
- POS
- Employee discount
- Professional development assistance
Quick Apply
4h
Assistant Manager Front Office
Marriott International, Inc —Melbourne VIC
- Full-time
- Hospitality
- Management
- No experience needed
23h
Guest Services Assistant
Mirvac —Moonee Ponds VIC
- Weekend availability
- Hospitality
- Customer service
- Guest services
Rosters Administrator
Ambulance Victoria —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
VOC Dispatch Operator
Ventia Pty Limited —Cremorne VIC
- 12 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
General Practice Senior Receptionist (Part-Time)
Middle Camberwell Medical Centre —Camberwell VIC
- $30 - $35 an hour
- Part-time
- Customer service
- Administrative experience
- In-person
Quick Apply
1d

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Administration & HR Officer

GUARDIAN HEALTHCARE SERVICES PTY LTD -
Coburg VIC

Quick Apply

Job Details

Subcontract | Casual
$35 - $38 an hour
4 hours ago

Benefits

Travel reimbursement
Health insurance
Professional development assistance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Administrative experience
Driver Licence
Recruiting
Organisational skills
Computer skills
AI
Communication skills
Office experience

Full Job Description

Administration & HR Officer

About Us

Guardian Healthcare Services is dedicated to providing high-quality, personalised support that enhances the lives of our participants and their families. We are committed to delivering efficient, effective, and individualised services aligned with the Aged Care and NDIS Outcomes Frameworks.

We are a growing organisation focused on delivering exceptional support services and are seeking an organised, proactive, and reliable Administration & HR Officer to join our team.

This is an ongoing casual position working full-time hours (Monday to Friday, 9:00am – 5:00pm) in a small, friendly, and fast-paced office environment.

Pay rate: From $35.00 per hour plus superannuation, depending on experience.

About the Role

As the Administration & HR Officer, you will play an important role in supporting the day-to-day operations of the business. This is a diverse position that combines administration, client support, HR administration, and rostering assistance.

Your responsibilities will include:

General office administration and reception duties.
Answering phone calls and responding to enquiries from clients, families, support workers, and other stakeholders.
Maintaining accurate client and employee records.
Assisting with staff onboarding, inductions, and compliance requirements.
Following up and collecting required documents from employees and contractors.
Assisting with recruitment activities, including scheduling interviews and coordinating onboarding processes.
Developing, maintaining, and communicating staff rosters.
Managing roster changes, staff absences, and shift replacements.
Data entry, filing, document management, and record keeping.
Preparing correspondence, reports, and other administrative documentation.
Supporting management with day-to-day operational and administrative tasks.
Ensuring records and processes comply with NDIS, Aged Care, and company requirements.
Building positive relationships with clients, families, staff, and external stakeholders.

About You

To be successful in this role, you will have:

Previous administration or office support experience.
Strong organisational skills and excellent attention to detail.
The ability to manage multiple tasks and work effectively in a busy environment.
Excellent communication and interpersonal skills.
Confidence communicating with clients, families, staff, and management.
Sound computer skills and experience using Microsoft 365, including Outlook, Word, Excel, and Teams.
The ability to learn new software and digital systems quickly.
Confidence using modern technology and AI tools to improve productivity and efficiency.
A proactive approach and willingness to take initiative.
The ability to work independently as well as part of a team.
Experience in HR administration, onboarding, recruitment support, rostering, NDIS, Aged Care, or Community Services will be highly regarded.

Essential Requirements

Current Driver's Licence and access to a reliable vehicle.
NDIS Worker Screening Check (or willingness to obtain).
National Police Check (or willingness to obtain).
Proof of eligibility to work in Australia.

Benefits & Culture

At Guardian Healthcare Services, we value our employees and are committed to creating a supportive and positive workplace culture.

We offer:

A friendly and supportive team environment.
Ongoing training and professional development opportunities.
Opportunities for growth within a developing organisation.
Meaningful work that positively impacts the lives of participants and their families.

How to Apply

If you believe you have the skills and experience to succeed in this role, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your experience and suitability for the position.

Job Types: Subcontract, Casual

Pay: $35.00 – $38.00 per hour

Benefits:

Professional development assistance
Travel reimbursement

Ability to commute/relocate:

Coburg VIC 3058: Reliably commute or planning to relocate before starting work (Required)

Experience:

Microsoft Office: 2 years (Preferred)
Administration: 2 years (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

shift administration jobs in melbourne, vic

Administration & HR Officer

Administrative Officer

Assistant Accounts Administrator

Gym Receptionist

Casual Administration Assistant

Senior Receptionist/Administrator

Service Coordinator

Medical Receptionist

Customer Support Specialist

Australian Open Stores Administration Roles (Purchasing & Invoicing Support)

Customer Service Centre Consultant

Service Desk Supervisor

Customer Support Officer

AHS Supervisor

Wait Staff

Assistant Manager Front Office

Guest Services Assistant

Rosters Administrator

VOC Dispatch Operator

General Practice Senior Receptionist (Part-Time)

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