In-Demand Event coordinator Jobs

Functions & Events Planner Executive (Fixed contract for maternity cover)
Caloundra RSL —Caloundra QLD
- Weekend availability
- Hospitality
- Customer service
- Microsoft Office
Quick Apply
6d
Event Marketing Manager
News Corp —Sydney NSW
- Contract
- Hybrid work
- Leadership
- Communication skills
- Marketing
- Work from home
- Parental leave
10d
Events Producer (Project Lead) - North Sydney, NSW
FCM Meetings & Events —Sydney NSW
- Full-time
- Customer service
- Leadership
- Health insurance
- Parental leave
Trainee Business Manager - Photo Booth & Events
The Selfie Hub —St Kilda VIC
- $27.83 - $47.89 an hour
- Part-time
- Communication skills
- Time management
Quick Apply
6d
Technical Director/Production Coordinator (Major Projects) – AV & Live Events
JAY PRODUCTIONS & EVENTS PTY. LTD. —Revesby NSW
- $70,000 - $90,000 a year
- Full-time
- Microsoft Office
- Master's degree
- In-person
- Travel reimbursement
Quick Apply
13d
Conference & Events Executive
M GALLERY —Melbourne VIC
- Weekend availability
- Microsoft Outlook
- Microsoft Office
- Negotiation
- Employee assistance program
Quick Apply
Events Manager
Lululemon —Melbourne VIC
- Full-time
- Marketing
- Bachelor's degree
- Business
- Annual leave
- Employee discount
Rydges Resort Hunter Valley Conference & Events Manager
EVT Group —Lovedale NSW
- Weekend availability
- Hospitality
- Management
- Communication skills
14d
Event Delivery Manager
Legends Global —Sydney NSW
- Call employer
- Customer service
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
Principal Associate, Communications, Australia
The Pew Charitable Trusts (Usa) —Brisbane QLD
- $98,000 - $109,600 a year
- Full-time
- Hybrid work
- Management
- Writing skills
- Presentation skills
- Work from home
Program Coordinator
Bupa —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Azure
- DevOps
3d
Conference and Events Coordinator
Fitzroy River Lodge —Fitzroy Crossing WA
- $75,000 - $80,000 a year
- Full-time
- In-person
- Time management
Quick Apply
Functions & Events Manager
Kent Town Hotel —Kent Town SA
- $80,000 - $85,000 a year
- Weekend availability
- Hospitality
- Organisational skills
Quick Apply
Physics Education Program Coordinator
Australian National University —Canberra ACT
- $100,847 - $116,083 a year
- Full-time
- Research
- Administrative experience
- Recruiting
7d
Event Marketing Manager & Meta Ads Expert
Eat The Beat Pty Ltd —Melbourne VIC
- $400 - $800 a week
- Part-time
- Hospitality
- In-person
- Communication skills
- Employee discount
Quick Apply
Agriculture Events and Communications Manager
Loam Bio —Orange NSW
- Full-time
- Remote
- Marketing
- Writing skills
- Bachelor's degree
Quick Apply
Program Coordinator
Mai-Wel Limited —Maitland NSW
- Full-time
- CPR Certification
- First Aid Certification
- Employee assistance program
- Gym membership
Quick Apply
10d
Gender-Based Violence (GBV) Program Coordinator
Palladium Group, Inc. —Brisbane QLD
- Full-time
- Organisational skills
- Budgeting
- Social Work
Cinema Assistant Manager - Event Chermside or Event North Lakes
EVT Group —North Lakes QLD
- Full-time
- Sales
- Supervising experience
- First Aid Certification
- Parental leave
4h
Catering Coordinator - Lindsay Gardens
Uniting —Hamilton NSW
- Up to $42.22 an hour
- Full-time
11d

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Functions & Events Planner Executive (Fixed contract for maternity cover)

Caloundra RSL -
Caloundra QLD

Quick Apply

Job Details

Full-time
6 days ago

Qualifications

Hospitality
Customer service
Microsoft Office
Administrative experience
Organisational skills
Communication skills

Full Job Description

Are you passionate about creating exceptional events and delivering outstanding customer experiences? Caloundra RSL is seeking a highly organised and enthusiastic Functions & Events Planner Executive to join our team.

Position Summary:
Functions & Events Planner Executive is responsible for planning and coordinating exceptional events at Caloundra RSL. Acting as the primary point of contact for clients from initial enquiry through to event completion, this role ensures every event is well organised, professionally executed and provides an outstanding guest experience.
Working closely with internal departments, suppliers and clients, Functions & Events Planner Executive coordinates all event logistics and communicates event requirements to ensure seamless delivery.

Key Responsibilities:
Event Sales & Client Coordination

Respond to event and function enquiries in a timely and professional manner.
Conduct venue tours and consultations with prospective and confirmed clients.
Prepare event proposals, quotations and booking confirmations.
Build strong relationships with clients and provide guidance throughout the planning process.
Convert enquiries into confirmed bookings through exceptional customer service.

Event Planning

Coordinate all event details including catering requirements, room layouts, entertainment, styling, audiovisual requirements and event timelines.
Prepare Event Orders (EOs), floor plans, run sheets and event documentation.
Ensure event information is accurate and distributed to relevant departments within required timeframes.
Coordinate external suppliers, entertainers and contractors where required.

Event Delivery

Liaise with Food & Beverage, Operations, Kitchen, Reception, Maintenance and other departments to ensure events are delivered as planned.
Conduct pre-event checks to ensure venues are presented to a high standard.
Be available to assist with event execution when required, providing support to clients and operational teams.
Resolve client requests or unexpected issues professionally and efficiently.
Conduct post-event follow-up with clients and seek feedback to continually improve the guest experience.

Administration

Maintain accurate event records within the venue booking system.
Prepare client correspondence, confirmations and event documentation.
Ensure all event information is current and communicated to relevant stakeholders.
Maintain organised filing and administration systems.

Compliance & Standards

Ensure all events comply with venue policies, licensing requirements and Workplace Health & Safety standards.
Maintain a high level of professionalism and confidentiality.
Contribute to continuous improvement of event planning processes and customer service standards.

Skills & Experience:

Previous experience in event coordination, hospitality, venue coordination or customer service.
Excellent organisational skills with the ability to manage multiple events simultaneously.
Strong written and verbal communication skills.
Exceptional attention to detail.
Ability to build rapport with clients and internal stakeholders.
Proficient in Microsoft Office and event booking systems particularly Ivvy.
Ability to work independently while contributing positively to a team environment.
Flexible availability, including occasional evenings and weekends to support key events.

Personal Attributes:

Passionate about creating memorable guest experiences.
Professional, approachable and customer-focused.
Highly organised with excellent time management.
Calm and adaptable under pressure.
Positive, proactive and solution-oriented.
Strong eye for detail and presentation.
A collaborative team player who enjoys working in a fast-paced hospitality environment.

Caloundra RSL Services Club Inc is passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background including people with a disability.
To join the amazing team at the Caloundra RSL Club click the Apply Now button to submit your resume!
Due to the number of applicants only shortlisted candidates will be contacted.

Quick Apply

Refine Your Search

event coordinator jobs

Functions & Events Planner Executive (Fixed contract for maternity cover)

Event Marketing Manager

Events Producer (Project Lead) - North Sydney, NSW

Trainee Business Manager - Photo Booth & Events

Technical Director/Production Coordinator (Major Projects) – AV & Live Events

Conference & Events Executive

Events Manager

Rydges Resort Hunter Valley Conference & Events Manager

Event Delivery Manager

Principal Associate, Communications, Australia

Program Coordinator

Conference and Events Coordinator

Functions & Events Manager

Physics Education Program Coordinator

Event Marketing Manager & Meta Ads Expert

Agriculture Events and Communications Manager

Program Coordinator

Gender-Based Violence (GBV) Program Coordinator

Cinema Assistant Manager - Event Chermside or Event North Lakes

Catering Coordinator - Lindsay Gardens

I want to receive the latest job alert for event coordinator

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