SC1: Demonstrated high-level organisational and administrative skills, including the ability to manage enrolment processes and maintain accurate records.
SC2: Demonstrated ability to communicate effectively and build positive relationships with students, families, staff and external stakeholders.
SC3: Demonstrated proficiency in the use of software or technical equipment as relevant to the position.
SC4: Demonstrated commitment to student wellbeing, privacy, confidentiality and professional standards.
SC5: Demonstrated ability to provide effective first aid support and respond appropriately to student and staff health needs
Education Support Class Level 1 Range 2
This is a part-time ongoing position. Attendance is required 3 days per week between Monday and Friday during school terms in accordance with the school's operating hours. Specific days as negotiated with the principal.
The Enrolment Officer provides comprehensive administrative services to the enrolment team and supports the general functions of the office and administration team.
The position supports the day-to-day operation of the school by providing timely assistance to students, families and staff, managing confidential information, and ensuring compliance with relevant policies, procedures and legislative requirements.
Working collaboratively with school leadership, teaching staff, education support staff, students and families, the Enrolment Officer ensures timely and accurate communication across all necessary stakeholders through the enrolment and transition process for new students. The Enrolment officer communicates with a range of external stakeholders through the enrolment process such as Kindergarten¿s, transferring schools, NDIS Key workers and DE regional staff as required seek necessary documentation to progress enrolment processes as required.
The enrolment officer ensures all records, procedures, handbooks, spreadsheets and databases are updated and maintained and each year. Under the direction of the Office Managers, supports the administrative functions for routine census and audit processes as required.
As a member of the administration team, the enrolments officer will be scheduled to provide first aid response as a designated first aid officer and will be required to provide reception support when requested by the Office Managers.
Student Records
- Maintain student information systems, ensuring records are accurate, up to date and handled confidentially at all times.
Communication
- Respond to enrolment and general enquiries promptly and professionally and communicate with families and stakeholders on enrolment and attendance matters.
Health & Wellbeing
- Act as designated first aider, responding to injuries and medical incidents in line with Department of Education policy, including contacting families/emergency services when needed.
- Administer medication and support students with health care needs per approved documentation.
- Support attendance processes, including follow-up on unexplained absences.
General Administration
- Provide broad administrative support to the leadership and enrolments team and undertake general office duties supporting effective school operations.
Professional Conduct
- Exercise sound judgement and confidentiality with sensitive information, and contribute to a positive, inclusive school culture.
Other duties requested by the Principal.
Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position.
International applicants are welcome to apply. Nganboo Borron School is approved to sponsor workers under the following programs:
- Skills in Demand Visa (subclass 482)
- Skilled Employer Sponsored Regional (Provisional) Visa (subclass 494)
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
This vacancy is specifically linked to Student Support Funding and is ongoing. If the funding reduces or ceases during the first seven years of employment, employment may cease subject to the provision of at least 12 weeks notice.
Nganboo Borron School is located at 2 Frome Cr, Werribee, and supports students with mild to profound intellectual disabilities in the Wyndham area. Students access specialised education services and high-quality learning and wellbeing programs. Nganboo Borron School has capacity up to 148 students, enrolling students from Foundation to year 12.
Our facility consists of 4 permanent buildings, including: an administration building (incorporating school library and staff lounge); 2 learning neighbourhoods (1 Junior and 1 Senior); a community hub with indoor multi-use court; canteen; arts/music spaces; hard courts; and a sports field.
Students have great modern learning areas with air conditioning and heating inside with undercover walkways and shelters for protection from the weather when outdoors. The school is designed to be environmentally sustainable. More information about the school build can be found on the Victorian School Building Authority (VSBA) new schools website.
Nganboo Borron School | Victorian School Building Authority (schoolbuildings.vic.gov.au)
Nganboo Borron School | www.nganbooborronschool.vic.edu.au
MOTTO
`Empowering minds, nurturing hearts, celebrating diversity: Together we thrive¿
VISION
Nganboo Borron School¿s vision is to become an outstanding provider of evidence based inclusive education that celebrates diversity and creativity, encourages a growth mindset, fosters independence and promotes lifelong learning to empower students to reach their potential.
MISSION
Nganboo Borron School¿s mission is to create an inclusive, safe and welcoming educational environment where our students feel connected, engaged and supported to learn, grow, create and thrive within and beyond our community.
