Administration & Accounts Assistant
Full-Time Position
We are looking for a friendly, organised and reliable Administration & Accounts Assistant to join our busy office.
This is a varied role suited to someone who is confident speaking with clients, highly organised, good at following up information and comfortable assisting with day-to-day accounts using Xero.
About the Role
Your day-to-day responsibilities will include:
- Answering incoming phone calls and directing calls to the appropriate team member
- Speaking with clients and providing general updates on their projects
- Taking clear messages and ensuring they are passed onto the correct person
- Following up team members, consultants and other parties to obtain project updates
- Keeping clients updated and ensuring communication doesn't get missed
- Managing and responding to general emails
- General office administration and data entry
- Creating and sending invoices through Xero
- Entering bills and expenses into Xero
- Following up outstanding accounts and payments
- Reconciling transactions and assisting with general bookkeeping/accounts
- Keeping client and project information organised and up to date
- Assisting the team with general administrative duties as required
About You
We are looking for someone who:
- Has previous administration and/or accounts experience
- Has experience using Xero accounting software
- Is confident and professional on the phone
- Has strong communication and customer service skills
- Is organised and able to manage multiple tasks at once
- Is comfortable following people up and getting the information they need
- Takes initiative rather than waiting to be told what to do
- Has good attention to detail
- Is reliable and works well as part of a team
- Has good computer skills, including email and Microsoft Office
Experience within a building design, construction, property, planning or professional services office would be highly regarded but is not essential.
What We're Looking For
This is an important role within our office. You will often be the first person our clients speak to, so we are looking for someone who is friendly, confident and professional, while also being able to stay on top of administration and accounts.
We particularly value someone who can take ownership of tasks, follow things through and make sure clients and the team are kept updated.
If you're organised, good with people and enjoy a role where every day is a little different, we'd love to hear from you.
Pay: $52,880.00 – $89,068.57 per year
Work Location: In person
