In-Demand Property administrator Jobs in Victoria

Administration Assistant
Kinetic —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
Claims Consultant
Crawford & Company Australia Pty Ltd —Victoria
- Full-time
- Hybrid work
- Analysis skills
- Negotiation
Quick Apply
Contracts Administrator
John Holland —Melbourne VIC
- Contract
- Microsoft Excel
- Engineering
- Microsoft Office
- Parental leave
Construction Administrator
Infiinty Group —Cremorne VIC
- Full-time
- Hybrid work
- Management
- Construction
- Communication skills
Quick Apply
Office Administrator
Civil Contractors Federation Victoria Limited —Notting Hill VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
10d
Warranty Site Manager
Valeo Construction Group —South Melbourne VIC
- $95,000 - $106,400 a year
- Full-time
- Carpentry
- Customer service
- Organisational skills
Quick Apply
Senior Contract Administrator
ESR Group —Melbourne VIC
- Hybrid work
- Engineering
- Microsoft Office
- Administrative experience
Quick Apply
Senior Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction
- Parental leave
- Employee assistance program
Facilities Manager
Explorers Early Learning —Southbank VIC
- Full-time
- Hybrid work
- Budgeting
- Leadership
- Employee assistance program
- Employee discount
Quick Apply
Property Manager
Barry Plant —Frankston VIC
- Full-time
- Customer service
- Organisational skills
- Computer skills
IT Application Systems Administrator - Contract or Permanent
NCS Australia —Melbourne VIC
- Full-time
- Hybrid work
- Leadership
- Communication skills
- Parental leave
Quick Apply
Sales Adminstrator/Receptionist
Holliez —Hawthorn VIC
- Call employer
- English
- Microsoft Office
- Administrative experience
Senior Manager - Salesforce Industry Solutions
NCS Australia —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- Salesforce
- Parental leave
Quick Apply
Senior Paralegal
Coles Group —Hawthorn East VIC
- Full-time
- Organisational skills
- IT
- Associate degree
- Free parking
- Employee stock purchase plan
Cloud Consultant
Fujitsu —Melbourne VIC
- Full-time
- Azure
- Management
- Computer Science
Quick Apply

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Administration Assistant

Kinetic -
Melbourne VIC

Apply Now

Job Details

Permanent | Full-time

Qualifications

Microsoft Office
Administrative experience
Communication skills

Full Job Description

Multi-site role with variety and autonomy
Supportive team with strong culture and engagement
Join a leading, growing transport organisation

The Opportunity

We are looking for an experienced administrator to provide operational and administrative support to ensure the smooth running of our Doncaster, Heatherton and Keysborough depots. This role is key to supporting our Regional and Customer Service Delivery Managers, as well as helping our drivers, cleaners, workshop teams and contractors deliver an exceptional service.

This position requires regular travel, with the successful candidate based primarily at Doncaster (three days per week), and supporting Heatherton and Keysborough (one day each per week).

What You’ll Do

Administer depot access by issuing, updating and deactivating employee and vehicle access permissions, maintaining accurate records, ensuring security compliance, and coordinating required changes.
Maintain compliance and records of staff, process applications, monitor expiry dates, prepare reports, and ensure documentation is accurate and current in line with company policies and legislative requirements.
Coordinate lost property processes by recording, tagging, storing and returning items, maintaining accurate registers, arranging disposal of unclaimed items in accordance with policy, and ensuring storage areas remain organised and secure.
Manage depot consumables and stationery. Monitor stock levels, place orders, track usage, and ensure supplies are available to support daily operations and employee needs.
Coordinate uniform and name badge administration, including arranging fittings for new starters, processing replacement and stock orders, maintaining accurate records, communicating collection details, and supporting distribution.
Provide administrative support for meetings by preparing materials, coordinating schedules and attendance, recording minutes and action items, following up on outcomes, and distributing key information as required.
Support employee engagement and recognition activities by assisting with event coordination, managing logistics and supplies, and preparing internal communications to promote participation and engagement.
Undertake additional administrative duties as reasonably required to support business operations, including raising purchase orders, processing invoices, maintaining noticeboards, and assisting with general office coordination across locations.

What You’ll Bring

Proven administration experience with the ability to confidently manage multiple competing priorities.
Strong written and verbal communication skills, with a professional and approachable manner.
Excellent interpersonal skills and the ability to build effective relationships with staff across all levels.
A proactive, solutions-focused mindset with strong problem-solving capability.
Ability to work collaboratively within a team while also taking ownership and working autonomously with confidence.
High level of organisation with the ability to multitask effectively in a fast-paced environment.
Proficiency in Microsoft Office and confidence learning new systems.
Enthusiasm, adaptability, and a team-oriented approach.

About us:

Kinetic is Australia and New Zealand’s largest and most diverse bus operator, moving more than 100 million passengers per year across some of the most recognisable names in bus transport. We deliver these services through our team of over 7300 people and fleet of over 4900 buses.

As a business who genuinely cares about our customers, our people, and our environment, we are industry leaders in delivering zero-emission technology, investing in our communities, training and developing our people, and providing an inclusive workplace which reflects the communities we serve.

How you apply:

Kinetic is proud to be an Equal Opportunity Employer and our people represent the community which we service. We invite all suitably qualified persons of all sexualities, genders and cultures, including Aboriginal and Torres Strait Islander Peoples, to apply.

If you are ready for an exciting career with Kinetic then click the 'Apply’ button now!

Apply Now

Refine Your Search

property administrator jobs in victoria

Administration Assistant

Claims Consultant

Contracts Administrator

Construction Administrator

Office Administrator

Warranty Site Manager

Senior Contract Administrator

Senior Contracts Administrator

Facilities Manager

Property Manager

IT Application Systems Administrator - Contract or Permanent

Sales Adminstrator/Receptionist

Senior Manager - Salesforce Industry Solutions

Senior Paralegal

Cloud Consultant

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