In-Demand Administrative officers Jobs in Victoria

Administrative and Client Services Officer
Empowered Minds Australia —Truganina VIC
- $65,000 - $75,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid training
- Parental leave
Quick Apply
6d
Employer Support Officer
Workways Australia Limited —Traralgon VIC
- Up to $15,900 a month
- Full-time
- Microsoft Office
- Administrative experience
- Recruiting
- Employee assistance program
13d
Office Administration General
Victorian Government —Ballarat VIC
- Full-time
- Organisational skills
- IT
- Leadership
2d
Administrative Officer, LTRC
University of Melbourne —Parkville VIC
- $86,943 - $109,163 a year
- Part-time
- Research
- Administrative experience
- Budgeting
- Health insurance
- Parental leave
2d
Expression of Interest, Trainee Court Registrar (Grampians region), Magistrates' Court of Victoria
Court Services Victoria —Ballarat VIC
- Full-time
- Customer service
- Public speaking
- Organisational skills
1d
Administration Officer
Victorian Government —Gippsland VIC
- $60,000 - $65,000 a year
- Part-time
- Customer service
- Office
- Microsoft Office
- Gym membership
10h
Retail Customer Service Officer
Australia Post —Traralgon VIC
- $35.01 - $37.42 an hour
- Rotating roster
- Customer service
- Administrative experience
- Cash handling
- On-the-job training
6d
Security Clearance Administration Officer
Airservices Australia —Victoria
- $91,672 - $103,862 a year
- Full-time
- Customer service
- Microsoft Office
- Databases
9d
Services Officer - Bendigo
V/Line —Bendigo VIC
- $45 an hour
- Full-time
- Hospitality
- Customer service
- Recruiting
- Paid training
- Commuter assistance
2026 Talent Community - Service Officers, South West Line
V/Line —Geelong VIC
- Part-time
- Customer service
- No degree
- Recruiting
- Paid training
- Commuter assistance
Customer Service/Administration Officer
Conveyor Belts Australia Pty Ltd —Thomastown VIC
- $27 - $35 an hour
- Sales
- Customer service
- Analysis skills
Quick Apply
1d
Administration Support Officer - Allied Health
Victorian Government —East Gippsland VIC
- $66,780 - $67,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Research Administration Officer
Victorian Government —Gippsland VIC
- $69,000 - $76,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
- Gym membership
7d
Scheduling/Administration Officer
Charlie's Support Services Angels Pty Ltd —Pakenham VIC
- $63,880.00 - $69,381.57 a year
- Full-time
- Microsoft Office
- Administrative experience
- Education
- Work from home
- Parental leave
Quick Apply
7d
Enrolments and Administration Officer
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Customer service
- Administrative experience
- Organisational skills
10h
Scheduling Officer
Department of Justice and Community Safety —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
- Organisational skills
- Communication skills
7d
Kindergarten Inclusion Program Support Officer
Uniting Vic.Tas —Sale VIC
- Part-time
- Remote
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Parental leave
Retail Customer Service Officer Relief
Australia Post —Ringwood VIC
- $28.58 - $30.55 an hour
- 8 hour shift
- Customer service
- Administrative experience
- Cash handling
2026 Talent Community - Station Staff, Ballarat
V/Line —Ballarat VIC
- Part-time
- Customer service
- No degree
- Recruiting
- Paid training
- Commuter assistance
Reception Services Officer
Department of Families, Fairness and Housing —Warrnambool VIC
- Full-time
- Recruiting
- Front desk
- Communication skills
1d

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Administrative and Client Services Officer

Empowered Minds Australia
Truganina VIC

Quick Apply

Job Details

Permanent | Full-time
$65,000 - $75,000 a year
6 days ago

Benefits

Paid training
Employee mentoring program
Parental leave
Employee assistance program
Professional development assistance
Maternity leave
Referral program
Salary packaging
Opportunities for promotion

Qualifications

Customer service
Microsoft Office
Medical scheduling
Administrative experience
Driver Licence
Front desk
Working with Children Check
Communication skills
Time management

Full Job Description

Administrative & Client Services Officer (Full-Time)

Truganina, VIC
Full-Time
$65,000-$75,000 + Super + Professional Development + EAP + Career Progression

About Empowered Minds Australia

Empowered Minds Australia is a growing multidisciplinary allied health practice providing psychology, speech pathology, occupational therapy, behaviour support and early intervention services to children, adults and families.

Our team is passionate about delivering neuroaffirming, trauma-informed and culturally responsive care that empowers people to achieve meaningful outcomes.

As our organisation continues to grow, we’re looking for an organised, proactive and people-focused Administrative & Client Services Officer to become an integral part of our team.

This is more than an administration role. You’ll be the person who helps keep our clinic running smoothly, supports our clinicians to provide exceptional care, and creates a welcoming experience for every client and family who walks through our doors.

About the Role

As the first point of contact for our organisation, you’ll play a key role in ensuring our clinic operates efficiently while providing outstanding service to clients, families, clinicians and external stakeholders.

Key Responsibilities

Welcome clients and visitors to the clinic with professionalism and warmth.
Answer phone calls and respond to email enquiries.
Schedule appointments and manage clinician calendars across multiple disciplines.
Coordinate client onboarding, including service agreements, consent forms and intake documentation.
Maintain accurate client records within our practice management systems.
Support appointment reminders, cancellations, rescheduling and waitlist management.
Assist with Medicare, NDIS, private billing and general administrative tasks.
Support compliance by maintaining accurate documentation and records.
Assist with office administration, supplies and reception presentation.
Provide administrative support to the leadership and clinical teams as required.

About You

We’re looking for someone who is organised, reliable and enjoys creating structure in a busy environment.

You’ll ideally have:

Previous administration or reception experience (healthcare, allied health or NDIS experience highly regarded).
Excellent communication and customer service skills.
Strong organisational and time management abilities.
High attention to detail and accuracy.
Confidence using Microsoft Office, Google Workspace and practice management systems (or the ability to learn quickly).
The ability to manage competing priorities while remaining calm and professional.
A proactive approach with the confidence to take initiative and work independently.

Essential Requirements

Current Working with Children Check
Current NDIS Worker Screening Check (or willingness to obtain)
Current National Police Check
Current Driver’s Licence

What We Offer

At Empowered Minds Australia, we believe investing in our people leads to better outcomes for our clients.

Our team enjoys:

Competitive salary based on experience
Ongoing professional development and paid training opportunities
Access to an Employee Assistance Program (EAP)
A supportive, collaborative and values-driven team culture
Genuine opportunities for career progression
A modern multidisciplinary clinic based in Truganina
A workplace that values wellbeing and work-life balance
The opportunity to make a meaningful difference in the lives of children, adults and families every day

How to Apply

If you’re passionate about delivering exceptional client service and want to grow your career within a supportive and expanding organisation, we’d love to hear from you.

Please submit your:

Resume
Short cover letter outlining why you’d like to join Empowered Minds Australia

Email: [email protected]

Applications will be reviewed as they are received, so we encourage you to apply early.

Diversity & Inclusion

Empowered Minds Australia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone feels respected, valued and supported. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability and neurodivergent individuals.

Job Types: Full-time, Permanent

Pay: $65,000.00 – $75,000.00 per year

Benefits:

Employee mentoring program
Maternity leave
Professional development assistance
Referral program
Salary packaging

Ability to commute/relocate:

Truganina VIC 3029: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

Tell us briefly what makes you the right fit?

Experience:

administration or client services: 1 year (Preferred)

Licence/Certification:

Working with Children Check (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative officers jobs in victoria

Administrative and Client Services Officer

Employer Support Officer

Office Administration General

Administrative Officer, LTRC

Expression of Interest, Trainee Court Registrar (Grampians region), Magistrates' Court of Victoria

Administration Officer

Retail Customer Service Officer

Security Clearance Administration Officer

Services Officer - Bendigo

2026 Talent Community - Service Officers, South West Line

Customer Service/Administration Officer

Administration Support Officer - Allied Health

Research Administration Officer

Scheduling/Administration Officer

Enrolments and Administration Officer

Scheduling Officer

Kindergarten Inclusion Program Support Officer

Retail Customer Service Officer Relief

2026 Talent Community - Station Staff, Ballarat

Reception Services Officer

I want to receive the latest job alert for administrative officers in victoria

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